Chapter Trans 118

Trans 118.08(5) (5) Annual reviews. Annual reviews of the fees established under this section will commence on April 1, 1993, and if the fees need to be raised so as to make the employer notification program self supporting, the fees shall be changed effective 90 days after the annual review date.

Trans 118.08(6) (6) Fees. The department shall establish the rate of payment for the employer notification program based on all of the following factors:

Trans 118.08(6)(a) (a) The estimated annual volume of employer applications.

Trans 118.08(6)(b) (b) The estimated annual volume of employer-generated registrations of employes.

Trans 118.08(6)(c) (c) The estimated annual volume of employer-generated withdrawal orders of employes.

Trans 118.08(6)(d) (d) The estimated costs of operation, including employe salaries and fringe benefits, office space, office supplies and equipment, postage, computer charges, forms and other necessary expenses.

Trans 118.08(6)(e) (e) Such other matters which the department determines have a fiscal impact on the program.

Trans 118.08 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.

Trans 118.09 Trans 118.09 Invoices.

Trans 118.09(1) (1) Schedule. The department shall mail an invoice to any employer that owes employer notification fees assessed under this chapter at least once per calendar year.

Trans 118.09(2) (2) Billing period. Invoices will bill an employer for each notification document produced between the date of the previous invoice and the date of the current invoice.

Trans 118.09(3) (3) Content of invoice. Each invoice shall include:

Trans 118.09(3)(a) (a) The name and address of the employer.

Trans 118.09(3)(b) (b) The department invoice date.

Trans 118.09(3)(c) (c) The quantity of notification documents mailed to the employer for which fees are owed.

Trans 118.09(3)(d) (d) The employer account code.

Trans 118.09(3)(e) (e) The total amount payable to the department.

Trans 118.09 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91; am. (1) and (2), Register, June, 1993, No. 450, eff. 7-1-93.

Trans 118.10 Trans 118.10 Failure to comply with terms of program. The department may not provide employer notification documents to an employer if the employer has failed to comply with any of the provisions of this chapter including, but not limited to, paying any invoice or fee when due.

Trans 118.10 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.

Trans 118.11 Trans 118.11 Actions resulting from unpaid fees.

Trans 118.11(1) (1) Cancellation of employer notification customer agreement. Failure to comply with any fee provision in this chapter may result in the cancellation of the employer’s customer agreement for the employer notification program. A cancellation shall continue until the department receives payment of all fees due under this chapter and the employer is reinstated into the program.

Trans 118.11(2) (2) Reinstatement. An employer who has had an employer notification customer agreement with the employer notification program canceled by the department shall pay all outstanding obligations and pay a $30 reinstatement fee before an account will be reestablished.

Trans 118.11 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.

Trans 118.12 Trans 118.12 The employer notification document.

Trans 118.12(1) (1) Content. The employer notification document will contain all of the following information:

Trans 118.12(1)(a) (a) The employe’s driver license number.

Trans 118.12(1)(b) (b) The employe’s driver license type and expiration date.

Trans 118.12(1)(c) (c) The employe’s date of birth.

Trans 118.12(1)(d) (d) The employer’s name and account code.

Trans 118.12(1)(e) (e) The employe’s name and address.

Trans 118.12(1)(f) (f) The employe’s driver record information, excluding confidential data, maintained on the department’s computer.

Trans 118.12(2) (2) Source. The source of the information supplied to the employer on the notification document shall be limited to the data retained and available in the department’s computer database for holders of Wisconsin driver’s licenses or identification cards.

Trans 118.12(3) (3) When issued. Employer notification documents will be issued when there is any change in the driver record maintained by the department for an enrolled driver.

Trans 118.12 Note Note: No notification will be provided upon initial enrollment. Employers may obtain driver abstracts when hiring employes under ch. Trans 195.

Trans 118.12 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.

Trans 118.13 Trans 118.13 Employe and employer responsibilities.

Trans 118.13(1) (1) Employe responsibilities. Nothing in this chapter shall be construed to relieve the employe from the driver notification requirements described under s. 343.245 (2), Stats.

Trans 118.13(2) (2) Employer responsibilities. Nothing in this chapter shall be construed to relieve the employer from the employer responsibilities described under s. 343.245 (3), Stats.

Trans 118.13 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.

Trans 118.14 Trans 118.14 Construction of this rule. Nothing in this chapter shall be construed to relieve the applicant for an employer notification document from submitting a complete application with the fees described in this chapter. In the event of a conflict between the provisions of ch. Trans 195 and the provisions of this chapter, the provisions of this chapter shall control.

Trans 118.14 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.