Chapter Trans 118

Trans 118.04(2) (2) Usage. The department may require that the employer use the employer account code for purposes of identification and invoicing procedures.

Trans 118.04 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.

Trans 118.05 Trans 118.05 Employer notification customer agreement form. The employer shall submit an employer notification customer agreement form under any of the following situations:

Trans 118.05(1) (1) When the employer is submitting an original application for enrollment in the employer notification program.

Trans 118.05(2) (2) When the employer is requesting that an additional account code be issued to the same employer name or to another account under the same employer name.

Trans 118.05(3) (3) When the employer changes its name or address, or both.

Trans 118.05(4) (4) When the employer requests a renewal of registration for the employer notification procedure.

Trans 118.05 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.

Trans 118.06 Trans 118.06 Employe enrollment request form.

Trans 118.06(1) (1) Employe enrollment. An employer may enroll an employe in the employer notification program by submitting a written request to the department.

Trans 118.06(2) (2) Content. The written request shall contain the following information:

Trans 118.06(2)(a) (a) The employer’s name and address.

Trans 118.06(2)(b) (b) The employer’s account code.

Trans 118.06(2)(c) (c) The employe’s driver license number.

Trans 118.06(2)(d) (d) The employe’s name as it appears on the employe’s driver license.

Trans 118.06(2)(e) (e) The employe’s date of birth.

Trans 118.06(2)(f) (f) The employe’s social security number.

Trans 118.06(2)(g) (g) Such other information as the department may require.

Trans 118.06 Note Note: The department will make Employe Enrollment Request Forms (MV3556) available to the public for the purpose of enrolling employes in this program. For information on obtaining forms, see s. Trans 118.01 note.

Trans 118.06 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.

Trans 118.07 Trans 118.07 Withdrawal of employes and employers.

Trans 118.07(1) (1) Employe withdrawal. An employer may withdraw an employe from the employer notification program by submitting a written request to the department. The written request shall contain the information set forth in s. Trans 118.06 (2) (a) to (f).

Trans 118.07(2) (2) Employer withdrawal. An employer may withdraw from the employer notification program by submitting a written request to the department. The request shall include the employer’s name, account code, and any other information the department reasonably requires.

Trans 118.07 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.

Trans 118.08 Trans 118.08 Procedure and fees.

Trans 118.08(1) (1) Employer initial enrollment. The department shall register an employer in the employer notification program upon receipt of a properly completed employer notification customer agreement form together with the proper fee. The registration of an employer in the employer notification program shall be issued for the calendar year and is valid only during the calendar year for which issued. For each account code issued to an employer, the fee shall be $20 for an application submitted before July 1 of a year and $10 for an application submitted on or after July 1.

Trans 118.08(2) (2) Renewal. At least 30 days prior to the expiration of an employer notification customer agreement form, the department shall mail to the last known address of the employer a notice of the date upon which the employer’s registration fee must be paid and the new employer notification customer agreement form returned. An employer who does not return the renewal form and fee by the date provided in the notice may be removed from the program. The renewal fee for the employer notification program is $20 per account code assigned to the employer.

Trans 118.08(3) (3) Employe registration. An application to register an employe in the employer notification program shall be made to the department in writing and shall be accompanied by the required fee of $2.00 per employe enrolled.

Trans 118.08(4) (4) Employe withdrawal. An application to withdraw an employe from the employer notification program shall be made to the department in writing.

Trans 118.08 Note Note: The fee for notification documents shall be $3.00 as established by s. 343.247 (2) (b), Stats.

Trans 118.08(5) (5) Annual reviews. Annual reviews of the fees established under this section will commence on April 1, 1993, and if the fees need to be raised so as to make the employer notification program self supporting, the fees shall be changed effective 90 days after the annual review date.

Trans 118.08(6) (6) Fees. The department shall establish the rate of payment for the employer notification program based on all of the following factors:

Trans 118.08(6)(a) (a) The estimated annual volume of employer applications.

Trans 118.08(6)(b) (b) The estimated annual volume of employer-generated registrations of employes.

Trans 118.08(6)(c) (c) The estimated annual volume of employer-generated withdrawal orders of employes.

Trans 118.08(6)(d) (d) The estimated costs of operation, including employe salaries and fringe benefits, office space, office supplies and equipment, postage, computer charges, forms and other necessary expenses.

Trans 118.08(6)(e) (e) Such other matters which the department determines have a fiscal impact on the program.

Trans 118.08 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.

Trans 118.09 Trans 118.09 Invoices.

Trans 118.09(1) (1) Schedule. The department shall mail an invoice to any employer that owes employer notification fees assessed under this chapter at least once per calendar year.

Trans 118.09(2) (2) Billing period. Invoices will bill an employer for each notification document produced between the date of the previous invoice and the date of the current invoice.

Trans 118.09(3) (3) Content of invoice. Each invoice shall include:

Trans 118.09(3)(a) (a) The name and address of the employer.

Trans 118.09(3)(b) (b) The department invoice date.

Trans 118.09(3)(c) (c) The quantity of notification documents mailed to the employer for which fees are owed.

Trans 118.09(3)(d) (d) The employer account code.

Trans 118.09(3)(e) (e) The total amount payable to the department.

Trans 118.09 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91; am. (1) and (2), Register, June, 1993, No. 450, eff. 7-1-93.

Trans 118.10 Trans 118.10 Failure to comply with terms of program. The department may not provide employer notification documents to an employer if the employer has failed to comply with any of the provisions of this chapter including, but not limited to, paying any invoice or fee when due.

Trans 118.10 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.

Trans 118.11 Trans 118.11 Actions resulting from unpaid fees.

Trans 118.11(1) (1) Cancellation of employer notification customer agreement. Failure to comply with any fee provision in this chapter may result in the cancellation of the employer’s customer agreement for the employer notification program. A cancellation shall continue until the department receives payment of all fees due under this chapter and the employer is reinstated into the program.

Trans 118.11(2) (2) Reinstatement. An employer who has had an employer notification customer agreement with the employer notification program canceled by the department shall pay all outstanding obligations and pay a $30 reinstatement fee before an account will be reestablished.

Trans 118.11 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.

Trans 118.12 Trans 118.12 The employer notification document.

Trans 118.12(1) (1) Content. The employer notification document will contain all of the following information:

Trans 118.12(1)(a) (a) The employe’s driver license number.

Trans 118.12(1)(b) (b) The employe’s driver license type and expiration date.

Trans 118.12(1)(c) (c) The employe’s date of birth.

Trans 118.12(1)(d) (d) The employer’s name and account code.

Trans 118.12(1)(e) (e) The employe’s name and address.

Trans 118.12(1)(f) (f) The employe’s driver record information, excluding confidential data, maintained on the department’s computer.

Trans 118.12(2) (2) Source. The source of the information supplied to the employer on the notification document shall be limited to the data retained and available in the department’s computer database for holders of Wisconsin driver’s licenses or identification cards.

Trans 118.12(3) (3) When issued. Employer notification documents will be issued when there is any change in the driver record maintained by the department for an enrolled driver.

Trans 118.12 Note Note: No notification will be provided upon initial enrollment. Employers may obtain driver abstracts when hiring employes under ch. Trans 195.

Trans 118.12 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.

Trans 118.13 Trans 118.13 Employe and employer responsibilities.

Trans 118.13(1) (1) Employe responsibilities. Nothing in this chapter shall be construed to relieve the employe from the driver notification requirements described under s. 343.245 (2), Stats.

Trans 118.13(2) (2) Employer responsibilities. Nothing in this chapter shall be construed to relieve the employer from the employer responsibilities described under s. 343.245 (3), Stats.

Trans 118.13 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.

Trans 118.14 Trans 118.14 Construction of this rule. Nothing in this chapter shall be construed to relieve the applicant for an employer notification document from submitting a complete application with the fees described in this chapter. In the event of a conflict between the provisions of ch. Trans 195 and the provisions of this chapter, the provisions of this chapter shall control.

Trans 118.14 History History: Cr. Register, December, 1990, No. 420, eff. 1-1-91.