Department of administration; statewide risk management coordination.
The department shall:
Be responsible for statewide risk management coordination in order to:
Protect the state from losses which are catastrophic in nature and minimize total cost to the state of all activities related to the control of accidental loss.
Place emphasis on the reduction of loss through professional attention to scientific loss control techniques and by motivational incentives, prompt claims payments and other loss prevention measures.
Identify and evaluate exposure to loss to the state, its employees or injury to the public by reason of fire or other accidents and fortuitous events at state-owned properties or facilities.
Recommend changes in procedures, program conditions or capital improvement for all agencies which would satisfactorily eliminate or reduce the existing exposure.
Manage the state employees' worker's compensation program and the statewide self-funded programs to protect the state from losses of and damage to state property and liability and, if retained by the department of workforce development under s. 102.65 (3)
, process, investigate, and pay claims under ss. 102.44 (1)
, and 102.66
as provided in s. 102.65 (3)
Arrange appropriate insurance contracts for the transfer of risk of loss on the part of the state or its employees, to the extent such loss cannot reasonably be assumed by the individual agencies or the self-funded programs. The placement of insurance may be by private negotiation rather than competitive bid, if such insurance has a restricted number of interested carriers. The department shall approve all insurance purchases.
Train, upgrade and guide appropriate personnel in the agencies in implementation of sound risk management practices.
Have the authority to contract for investigative and adjustment services as provided in s. 20.865 (1) (fm)
which can be performed more economically or efficiently by such contract.
Annually in each fiscal year, allocate as a charge to each agency a proportionate share of the estimated costs attributable to programs administered by the agency to be paid from the appropriation under s. 20.505 (2) (k)
. The department may charge premiums to agencies to finance costs under this subsection and pay the costs from the appropriation on an actual basis. The department shall deposit all collections under this subsection in the appropriation account under s. 20.505 (2) (k)
. Costs assessed under this subsection may include judgments, investigative and adjustment fees, data processing and staff support costs, program administration costs, litigation costs, and the cost of insurance contracts under sub. (5)
. In this subsection, “agency" means an office, department, independent agency, institution of higher education, association, society, or other body in state government created or authorized to be created by the constitution or any law, that is entitled to expend moneys appropriated by law, including the legislature and the courts, but not including an authority created in subch. II of ch. 114
or in ch. 231
, or 279
Notwithstanding s. 20.001 (3) (c)
, if the department makes any payment from the appropriation under s. 20.505 (2) (a)
, lapse to the general fund from the appropriation account under s. 20.505 (2) (k)
an amount equal to the payment. The department shall effect the lapse required under this subsection in accordance with a schedule determined by the department, but the total amount of each lapse shall be effected no later than 6 years after the date of the payment to which it relates.
Selection of architects and engineers. 16.867(1)(1)
The secretary shall establish a committee under s. 15.04 (1) (c)
for each construction project under the department's supervision, except an emergency project approved under s. 16.855 (16) (b) 2.
, for the purpose of selecting an architect or engineer for the project.
If the estimated cost of a construction project under the department's supervision is $7,400,000 or more, the selection committee appointed under sub. (1)
shall use a request-for-proposal process established by the department to select an architect or engineer for the project based on qualifications.
History: 2017 a. 237
Approval of contracts by secretary and governor; audit. 16.87(1)(a)
“Construction work" includes all labor and materials used in the framing or assembling of component parts in the erection, installation, enlargement, alteration, repair, moving, conversion, razing, demolition or removal of any appliance, device, equipment, building, structure or facility.
“Disabled veteran-owned business" means a business certified by the department of administration under s. 16.283 (3)
“Environmental consultant services" includes services provided by environmental scientists, engineers and other experts.
A contract for engineering services or architectural services or a contract involving an expenditure of $10,000 or more for construction work, or $30,000 or more for limited trades work, to be done for or furnished to the state or a department, board, commission, or officer of the state is exempt from the requirements of ss. 16.705
The department shall attempt to ensure that 5 percent of the total amount expended under this section in each fiscal year is paid to minority businesses, as defined in s. 16.75 (3m) (a) 4.
The department shall attempt to ensure that at least 1 percent of the total amount expended under this section in each fiscal year is paid to disabled veteran-owned businesses.
Except as provided in sub. (4)
, a contract under sub. (2)
is not valid or effectual for any purpose until it is endorsed in writing and approved by the secretary or the secretary's designee and, if the contract involves an expenditure over $300,000, approved by the governor. Except as provided in sub. (4)
, no payment or compensation for work done under any contract involving $2,500 or more, except a highway contract, may be made unless the written claim is audited and approved by the secretary or the secretary's designee. Any change order to a contract requiring approval under this subsection requires the prior approval by the secretary or the secretary's designee and, if the change order involves an expenditure over $300,000, the approval of the governor.
This section does not apply to contracts by the department of natural resources for environmental consultant services or engineering services for hazardous substance spill response under s. 292.11
or environmental repair under s. 292.31
, or for environmental consultant services to assist in the preparation of an environmental impact statement or to provide preapplication services under s. 23.40
All amounts owed by this state under this subchapter are subject to being set off under s. 73.12
History: 1985 a. 29
Charges against projects.
The cost of services furnished pursuant to s. 16.85 (2)
shall be charged to and paid out of available funds for the respective projects, whenever in the judgment of the secretary the charges are warranted and the cost of the services can be ascertained with reasonable accuracy.
Construction and services controlled by this chapter.
No department, independent agency, constitutional office or agent of the state shall employ engineering, architectural or allied services or expend money for construction purposes on behalf of the state, except as provided in this chapter and except that the Board of Regents of the University of Wisconsin System may engage such services for any project specified in s. 13.48 (10) (c)
Reports on cost of occupancy of state facilities. 16.891(1)(b)
“Total cost of occupancy" means the cost to operate and maintain the physical plant of a building, structure, or facility, including administrative costs of an agency attributable to operation and maintenance of a building, structure, or facility, together with any debt service costs associated with the building, structure, or facility, computed in the manner prescribed by the department.
Except as provided in sub. (4)
, each agency shall report to the department no later than October 1 of each year concerning the total cost of occupancy of each state-owned building, structure, and facility, excluding public highways and bridges, under the jurisdiction of the agency for the preceding fiscal year. The report shall be made in a format prescribed by the department. Beginning in 2009, if a building, structure, or facility is a part of an institution, the agency having jurisdiction of the institution shall also include in its report the total cost of occupancy of all of the buildings, structures, and facilities within the institution.
No later than December 1 of each year, the department shall compile the information received under sub. (2)
and transmit a consolidated report to the building commission on the total cost of occupancy of all buildings, structures, and facilities included in the reports filed under sub. (2)
, itemized for each building, structure, and facility. The report shall include, for each building, structure, or facility, the recommendations of the department concerning the desired total cost of occupancy for that building, structure, or facility.
The department may exempt an agency from compliance with the reporting requirement under sub. (2)
with respect to any building, structure, or facility that the department determines to have a minimal total cost of occupancy.
History: 2005 a. 25
State-owned or operated heating, cooling or power plants. 16.895(2)(a)
Prepare all specifications, bid and administer contracts for the purchase of fuels for all state-owned or operated heating, cooling or power plants.
Coordinate the state fuel and utility management program to maximize the economy of operations of the program.
Determine the method of operation of state-owned or operated heating, cooling or power plants, including maintenance standards and policies concerning utilization of alternative fuels and energy conservation.
Assure compliance with federal and state laws, federal regulations and state administrative rules applicable to state-owned or operated heating, cooling or power plants.
Delegate to any agency the department's authority under par. (c)
and approve all expenditures of the agency under par. (c)
Review and approve rates charged by any agency for the sale of fuel, water, sewage treatment service, electricity, heat or chilled water under s. 16.93
, and the rates at which any agency charges its appropriations for fuel, water, sewage treatment service, electricity, heat or chilled water that the agency provides to itself.
Provide for emissions testing, waste product disposal and fuel quality testing at state-owned or operated heating, cooling or power plants, and secure permits that are required for operation of the plants.
Periodically assess to agencies their proportionate cost of the expenses incurred by the department under this subsection and ss. 16.85 (4)
in accordance with a method of apportionment determined by the department.
History: 1989 a. 31
Space and water heating systems.
In planning and designing space or water heating systems for new or existing state facilities, the department shall ensure that geothermal technologies are utilized to the greatest extent that is cost-effective and technically feasible.
History: 2005 a. 141
Fuel for state heating, cooling or power plants. 16.90(2)(a)
Prepare all specifications for contracts for the purchase of fuel for each state-owned or operated heating, cooling or power plant. All such specifications where feasible shall provide for purchase of such fuel on a heating value and quality basis and may provide for an adjustment of the base price of any fuel as a result of changes in production or transportation costs during the term of a contract.
Distribute fuel purchased by the department or any agency to agencies that require it, and reallocate such fuel between agencies in the event of a shortage.
Set standards for storage of fuel by agencies.
Test all fuel purchased for each state-owned or operated heating, cooling or power plant wherein the annual requirement is in excess of 12,500 therms and where purchased on a heating value and quality basis.
Promulgate such rules as the secretary considers necessary, not inconsistent with this section, to promote efficiency, energy conservation and economy in the testing, handling and use of fuel for state-owned or operated heating, cooling or power plants.
History: 1989 a. 31
Contracts for fuel. 16.91(2)
No contract for the purchase of fuel for any state-owned or operated heating or heating and power plant wherein the annual requirement is in excess of 12,500 therms is binding unless purchased upon specifications furnished by the secretary. A contract for fuel may be for any term deemed to be in the best interests of the state, but the term and any provisions for renewal or extension shall be incorporated in the bid specifications and the contract document.
Payments for fuel delivered under contracts specified in sub. (2)
and for delivery costs shall be made upon vouchers approved by the secretary. Upon being audited and paid, the department shall charge each purchase against the appropriation to the agency which has jurisdiction over the facility at which the fuel is used. The secretary shall report on a quarterly basis to each such agency the total amount of payments charged under this subsection to each of its appropriations and facilities. Approval of the payments by the agency whose appropriation is charged is not required.
History: 1979 c. 34
; 1989 a. 31
Purchase of fuel, electricity, heat and chilled water. 16.92(2)
Each agency shall utilize the most cost-effective means of procurement of fuel, electricity, heat and chilled water.
History: 1989 a. 31
Sale of fuel or utility service. 16.93(2)
Except as provided in sub. (3)
, any agency, with the approval of the department, may sell fuel, water, sewage treatment service, electricity, heat or chilled water to another agency, a federal agency, a local government or a private entity.
Prior to contracting for the sale of any fuel or extending any water, sewage treatment, electrical, heating or chilled water service to a new private entity after August 9, 1989, an agency shall contact each public utility that serves the area in which the private entity is located and that is engaged in the sale of the same fuel or utility service. If a public utility so contacted objects to the proposed sale and commits to provide the fuel or service, the agency shall not contract for the sale.
History: 1989 a. 31
STATE PLANNING AND ENERGY
Powers and duties.
The department shall, through a system of comprehensive long-range planning, promote the development and the maximum wise use of the energy, natural, and human resources of the state and develop and implement a cost-effective, balanced, reliable, and environmentally responsible energy strategy to promote economic growth. The department shall do all of the following:
Collect, analyze, interpret and, in cooperation with the other state agencies, maintain the comprehensive data needed for effective state agency planning and effective review of those plans by the governor and the legislature.
Perform research to evaluate and measure alternative objectives and administrative actions.
Stimulate and encourage all state agencies to comprehensively plan and advance proposals for their area of state government services, and assist the state agencies to develop a necessary planning capacity.
Prepare and maintain plans for those state agencies which do not have an adequate planning capacity, at the request and in cooperation with those agencies.
Advise and assist state agencies in their development and maintenance of comprehensive plans, providing them with technical and program information, and advising them of the impact of related plans of other state agencies.