Records open to employee. 103.13(1)(1)
In this section, “employee" includes former employees.
Every employer shall, upon the request of an employee, which the employer may require the employee to make in writing, permit the employee to inspect any personnel documents which are used or which have been used in determining that employee's qualifications for employment, promotion, transfer, additional compensation, termination or other disciplinary action, and medical records, except as provided in subs. (5)
. An employee may request all or any part of his or her records, except as provided in sub. (6)
. The employer shall grant at least 2 requests by an employee in a calendar year, unless otherwise provided in a collective bargaining agreement, to inspect the employee's personnel records as provided in this section. The employer shall provide the employee with the opportunity to inspect the employee's personnel records within 7 working days after the employee makes the request for inspection. The inspection shall take place at a location reasonably near the employee's place of employment and during normal working hours. If the inspection during normal working hours would require an employee to take time off from work with that employer, the employer may provide some other reasonable time for the inspection. In any case, the employer may allow the inspection to take place at a time other than working hours or at a place other than where the records are maintained if that time or place would be more convenient for the employee.
Employee records during an emergency.
Notwithstanding sub. (2)
, during the public health emergency declared on March 12, 2020, by executive order 72, an employer is not required to provide an employee's personnel records within 7 working days after an employee makes a request to inspect his or her personnel records, and an employer is not required to provide the inspection at a location reasonably near the employee's place of employment during normal working hours.
Personnel record inspection by representative.
An employee who is involved in a current grievance against the employer may designate in writing a representative of the employee's union, collective bargaining unit or other designated representative to inspect the employee's personnel records which may have a bearing on the resolution of the grievance, except as provided in sub. (6)
. The employer shall allow such a designated representative to inspect that employee's personnel records in the same manner as provided under sub. (2)
Personnel record correction.
If the employee disagrees with any information contained in the personnel records, a removal or correction of that information may be mutually agreed upon by the employer and the employee. If an agreement cannot be reached, the employee may submit a written statement explaining the employee's position. The employer shall attach the employee's statement to the disputed portion of the personnel record. The employee's statement shall be included whenever that disputed portion of the personnel record is released to a 3rd party as long as the disputed record is a part of the file.
Medical records inspection.
The right of the employee or the employee's designated representative under sub. (3)
to inspect personnel records under this section includes the right to inspect any personal medical records concerning the employee in the employer's files. If the employer believes that disclosure of an employee's medical records would have a detrimental effect on the employee, the employer may release the medical records to the employee's physician or through a physician designated by the employee, in which case the physician may release the medical records to the employee or to the employee's immediate family.
The right of the employee or the employee's designated representative under sub. (3)
to inspect his or her personnel records does not apply to:
Records relating to the investigation of possible criminal offenses committed by that employee.
Any portion of a test document, except that the employee may see a cumulative total test score for either a section of the test document or for the entire test document.
Materials used by the employer for staff management planning, including judgments or recommendations concerning future salary increases and other wage treatments, management bonus plans, promotions and job assignments or other comments or ratings used for the employer's planning purposes.
Information of a personal nature about a person other than the employee if disclosure of the information would constitute a clearly unwarranted invasion of the other person's privacy.
An employer who does not maintain any personnel records.
Records relevant to any other pending claim between the employer and the employee which may be discovered in a judicial proceeding.
The right of the employee or the employee's representative to inspect records includes the right to copy or receive a copy of records. The employer may charge a reasonable fee for providing copies of records, which may not exceed the actual cost of reproduction.
Section 111.322 (2m)
applies to discharge and other discriminatory acts in connection with any proceeding under this section.
Any employer who violates this section may be fined not less than $10 nor more than $100 for each violation. Each day of refusal or failure to comply with a duty under this section is a separate violation.
Grooming requirement; notification.
Each employer shall, at the time of hiring, notify each employee about any hairstyle, facial hair or clothing requirement.
Restrictions on use of an HIV test. 103.15(1)(a)
“Employer" includes the state, its political subdivisions and any office, department, independent agency, authority, institution, association, society or other body in state or local government created or authorized to be created by the constitution or any law, including the legislature and the courts.
“HIV" means any strain of human immunodeficiency virus, which causes acquired immunodeficiency syndrome.
“HIV infection" means the pathological state produced by a human body in response to the presence of HIV.
“State epidemiologist" means the individual designated by the secretary of health services as the individual in charge of communicable disease control for this state.
Notwithstanding ss. 227.01 (13)
and 227.10 (1)
, unless the state epidemiologist determines and the secretary of health services declares under s. 250.04 (1)
or (2) (a)
that individuals who have HIV infections may, through employment, provide a significant risk of transmitting HIV to other individuals, no employer or agent of an employer may directly or indirectly:
Solicit or require an HIV test as a condition of employment of any employee or prospective employee.
Affect the terms, conditions or privileges of employment or terminate the employment of any employee who obtains an HIV test, as defined in s. 252.01 (2m)
Any agreement by an employer or agent of the employer and an employee or prospective employee offering employment or any pay or benefit to an employee or prospective employee in return for taking an HIV test is prohibited, except as provided under sub. (2) (intro.)
A police and fire commission is an “employer" under this section and may not test paramedic candidates for the HIV virus. 77 Atty. Gen. 181
The rights of an AIDS victim in Wisconsin. 70 MLR 55 (1986).
Seats for employees; penalty.
Every employer employing employees in any manufacturing, mechanical or mercantile establishment in this state shall provide suitable seats for its employees, and shall permit the use of those seats by its employees when the employees are not necessarily engaged in the active duties for which they are employed. Any employer who violates this section may be fined not less than $10 nor more than $30 for each offense.
History: 1975 c. 94
s. 91 (17)
; 1997 a. 253
Employee's cash bonds to be held in trust; duty of employer; penalty. 103.165(1)(1)
Where any person requests any employee to furnish a cash bond, the cash constituting such bond shall not be mingled with the moneys or assets of such person demanding the same, but shall be deposited by such person in a bank, trust company, savings bank or savings and loan association doing business in this state whose deposits or shares are insured by a federal agency to the extent of $10,000, as a separate trust fund, and it shall be unlawful for any person to mingle such cash received as a bond with the moneys or assets of any such person, or to use the same. No employer shall deposit more than $10,000 with any one depository. The bank book, certificate of deposit or other evidence thereof shall be in the name of the employer in trust for the named employee, and shall not be withdrawn except after an accounting had between the employer and employee, said accounting to be had within 10 days from the time relationship is discontinued or the bond is sought to be appropriated by the employer. All interest or dividends earned by such sum deposited shall accrue to and belong to the employee and shall be turned over to said employee as soon as paid out by the depository. Such deposit shall at no time and in no event be subject to withdrawal except upon the signature of both the employer and employee or upon a judgment or order of a court of record.
In the event of the failure of any person, such moneys on deposit shall constitute a trust fund for the benefit of the persons who furnished such bonds and shall not become the property of the assignee, receiver or trustee of such insolvent person.
In case an employee who was required to give a cash bond dies before the cash bond is withdrawn in the manner provided in sub. (1)
, the accounting and withdrawal may be effected not less than 5 days after the employee's death and before the filing of a petition for letters testamentary or other letters authorizing the administration of the decedent's estate, by the employer with any of the following, in the following order:
The decedent's children if the decedent leaves no surviving spouse or domestic partner under ch. 770
The decedent's father or mother if the decedent leaves no surviving spouse, domestic partner under ch. 770
, or children.
The decedent's brother or sister if the decedent leaves no surviving spouse, domestic partner under ch. 770
, children, or parent.
The accounting and withdrawal under par. (a)
shall be effected in the same manner and with like effect as if such accounting and withdrawal were accomplished by and between the employer and employee as provided in sub. (1)
The amount of the cash bond, together with principal and interest, to which the deceased employee would have been entitled had the deceased employee lived, shall, as soon as paid out by the depository, be turned over to the person designated under par. (a)
effecting the accounting and withdrawal with the employer. The turning over shall be a discharge and release of the employer to the amount of the payment.
If no persons designated under par. (a)
survive, the employer may apply the cash bond, or so much of the cash bond as may be necessary, to paying creditors of the decedent in the order of preference prescribed in s. 859.25
for satisfaction of debts by personal representatives. The making of payment under this paragraph shall be a discharge and release of the employer to the amount of the payment.
Any person who violates this section shall be punished by a fine equal to the amount of the bond or by imprisonment for not less than 10 days nor more than 60 days, or both.
Any employer engaged in manufacturing that requires its employees, under penalty of forfeiture of a part of the wages earned by those employees, to provide a notice of intention to leave the employer's employ shall be liable for the payment of a like forfeiture if the employer discharges, without similar notice, an employee, other than for incapacity or misconduct, except in case of a general suspension of labor in the employer's shop or factory or in the department of the employer's shop or factory in which the employee is employed.
History: 1993 a. 492
; 1997 a. 253
Threat or promise to influence vote.
No person shall, by threatening to discharge a person from his or her employment or threatening to reduce the wages of a person or by promising to give employment at higher wages to a person, attempt to influence a qualified voter to give or withhold the voter's vote at an election.
History: 1993 a. 492
History: 1985 a. 29
; 1985 a. 73
; 2017 a. 11
Every minor selling or distributing newspapers or magazines on the streets or other public place, or from house to house, is in an “employment" and an “employee," and each independent news agency or (in the absence of all such agencies) each selling agency of a publisher or (in the absence of all such agencies) each publisher, whose newspapers or magazines the minor sells or distributes, is an “employer" of the minor. Every minor engaged in any other street trade is in an “employment" and an “employee," and each person furnishing the minor articles for sale or distribution or regularly furnishing the minor material for blacking boots is the minor's “employer".
“House-to-house employer" means an employer who employs minors, either directly or through an agent who need not be an employee of the employer, to conduct street trades from house to house through personal contact with prospective customers.
“Municipality" means a city, village or town.
“Nonprofit organization" means an organization described in section 501
(c) of the internal revenue code.
“Permit officer" means any person designated by the department to issue street trade permits.
“Street trade" means the selling, offering for sale, soliciting for, collecting for, displaying or distributing any articles, goods, merchandise, commercial service, posters, circulars, newspapers or magazines, or the blacking of boots, on any street or other public place or from house to house.
There can be no employment under sub. (1) between a publisher and a minor distributing newspapers without the publisher having actual or implied knowledge of the minor's activities. Beard v. Lee Enterprises, Inc. 225 Wis. 2d 1
, 591 N.W.2d 156
General standards and powers of the department.
The general standards for the employment of minors set forth in s. 103.65
apply to the employment of minors in street trades, and in relation to that employment the department has the powers and duties specified in s. 103.66
. Except as the department exercises those powers, the employment of minors in street trades shall be in accordance with ss. 103.23
History: 1971 c. 271
See also ch. DWD 271
, Wis. adm. code.
Except as provided in sub. (2)
, a minor under 12 years of age shall not be employed or permitted to work at any time in any street trade.
A minor under 12 years of age may work in a fund-raising sale for a nonprofit organization, a public school, a private school, or a tribal school under the following conditions:
Each minor must give the nonprofit organization, public school, private school, or tribal school written approval from the minor's parent or guardian.
Each minor under 9 years of age or each group containing one or more minors under 9 years of age must be physically accompanied by a parent or a person at least 16 years of age.
Hours of work.
The department shall determine and fix reasonable hours of employment for minors under 16 years of age in street trades. Except as provided in this section, the department may not fix hours of employment for minors under 16 years of age in street trades that exceed the maximum hours per day and per week specified in s. 103.68 (2) (a)
, that exceed the maximum days per week specified in s. 103.68 (2) (c)
, or that begin earlier or end later than the hours specified in s. 103.68 (2) (d)
. The department may not limit the hours of employment for minors 16 years of age or over in street trades or the hours of employment for minors of any age who are engaged in the delivery of newspapers to the consumer.
History: 1971 c. 271
; 2011 a. 32
See also ss. DWD 271.03
, Wis. adm. code.
Designation of a permit officer. 103.245(1)(a)
The department shall designate a school board, as defined in s. 115.001 (7)
, as a permit officer unless the school board refuses the designation.
A school board designated as a permit officer under par. (a)
may assign the duties of permit officer to an officer or employee of the school district.
The department may designate persons other than school boards as permit officers, regardless of whether any school board refuses designation as a permit officer under sub. (1) (a)
History: 1987 a. 187
Permits and identification cards. 103.25(1)(1)
A minor under 16 years of age shall not be employed or permitted to work at any street trade unless the minor's employer first obtains from the department or a permit officer a street trade permit and the minor first obtains an identification card, both issued in accordance with this section.