Wisconsin Legislature: Copyright; Libraries; Public Records;

75 Op. Att'y Gen. 133, 133 (1986)

Computerized compilation of bibliographic records discussed in relation to copyright law; under public records law requester is entitled to copy of computer tape or a printout of information contained on the tape. OAG 27-86

August 12, 1986

75 Op. Att'y Gen. 133, 133 (1986)

HERBERT J. GROVER,

State Superintendent

Department of Public Instruction

75 Op. Att'y Gen. 133, 133 (1986)

In your letter of June 5, 1985, you ask:

75 Op. Att'y Gen. 133, 133 (1986)

Would it be contrary to the state public records law for an authority, such as a state agency or local public library board, to enter into a contract for computerized cataloging services which would limit public access to records concerning that authority's holdings which were created on behalf of the authority pursuant to the contract?

75 Op. Att'y Gen. 133, 133 (1986)

The factual bases for your inquiry are complex but need to be understood in detail. You state the following in your letter:

75 Op. Att'y Gen. 133, 133 (1986)

Since 1975 the Department of Public Instruction, Division for Library Services (hereafter Division or DLS) and numerous public libraries within the state, including libraries in the University of Wisconsin System, have contracted through a statewide network of libraries (the Council of Wisconsin Libraries, known as COWL) to purchase the services of the Online Computer Library Center (OCLC), a not-for-profit corporation in Dublin, Ohio. OCLC operates a computerized cataloging service which utilizes a shared data base of bibliographic records. OCLC provides the computer storage and software necessary to create and manipulate the records, and the member libraries who contract with OCLC create the records by entering the necessary data on their holdings into computer terminals located at each library.

75 Op. Att'y Gen. 133, 133-134 (1986)

Member libraries, that is, libraries which have contractually agreed to be part of the OCLC system, have access to the combined catalog records of all libraries in the system, including records contributed by the Library of Congress. Member libraries may search the online data base for catalog records and may also purchase from OCLC printed catalog cards and machine-readable catalog records on tape, which are extracted from information in the OCLC data base. These machine-readable tapes are an important product to local libraries because they can be transferred from one computerized system to another and may be used in a variety of library automation activities.

75 Op. Att'y Gen. 133, 134 (1986)

Currently 95 public and private libraries in Wisconsin are members of OCLC and use OCLC's online system to enter cataloging data. Since 1975 DPI has awarded approximately $1.8 million in federal grants to Wisconsin public libraries to assist them in joining OCLC and using the OCLC system for such activities as cataloging, conversion of bibliographic records to machine-readable form, interlibrary loans and for local automation activities.

75 Op. Att'y Gen. 133, 134 (1986)

In 1982 the Division received permission from all Wisconsin OCLC- member libraries to use their OCLC machine-readable tapes to create a

statewide

data base to be distributed to all Wisconsin libraries, including non-OCLC member libraries. The Division also developed a microcomputer program which permits non-OCLC libraries to add their holdings to the records in the statewide data base. Once a library has added its holdings to the data base, the library then may extract a complete bibliographic record and use the record for other local automation projects, such as circulation and interlibrary loans. The Division's past practice of providing information in the statewide data base to non-OCLC libraries appears to be jeopardized by recent developments in contract negotiations with OCLC.

75 Op. Att'y Gen. 133, 134 (1986)

In 1983 OCLC filed for copyright of its data base as a compilation. The Library of Congress eventually registered the copyright, but specifically limited the registration to the online compilation only, and indicated that any competing copyright claims would also be registered. A number of OCLC- member libraries have since filed copyright claims as co-authors of the data base. The legality and extent of the copyright have not been determined and OCLC's actions in filing for the copyright have created much concern and dissent among OCLC-member libraries.

75 Op. Att'y Gen. 133, 134 (1986)

Further information obtained by our office will assist in understanding the nature of the records involved and how they come about.

75 Op. Att'y Gen. 133, 134-135 (1986)

The OCLC online data base contains approximately 12 million bibliographic title entries which contain the information one is accustomed to finding in a traditional card catalogue at the public library. Over fifty percent of these entries have been made by the Library of Congress. All other entries have been made by OCLC-member libraries having access to the OCLC computer system. OCLC does not itself make entries.

75 Op. Att'y Gen. 133, 135 (1986)

When an OCLC member obtains a new title

(i.e.

, book or other publication) for its collection, it checks, through its computer access to the OCLC data base, to determine whether the title and bibliographic information have been entered. If not yet entered, the library will enter the new title into the OCLC system. Along with traditional bibliographic information, it will state that the new title is held by the library. The next library making a similar inquiry of OCLC will find that the title has been entered and that it is available at the library that made the initial entry. The second library may then simply add its name to the record indicating that it too has the title in its holdings. This information would in turn be available to the next library that inquires about that title. In addition, a library with access to OCLC may modify the bibliographic record to conform to the library's particular format or needs. Any library entering a new title or making a modification or just adding its name to the list of holding libraries pays a prescribed fee to OCLC for the transaction.

75 Op. Att'y Gen. 133, 135 (1986)

An OCLC-member can obtain a computer tape of those titles or bibliographic records which it holds in its collection. However, as stated by your legal counsel:

75 Op. Att'y Gen. 133, 135-136 (1986)

OCLC has a rather intricate pricing system it uses when a library requests a copy of the computer tape of its holdings. Besides paying for the tape itself and production costs, COWL also pays between $.013 and $.035 for each record on the tape, the price depending upon the number of records on the tape. For example, if a tape has less than 1,000 records, OCLC will charge $.035 per record; if a tape has more than 200,000 records, the charge will be $.013 per record. This means it is much more cost efficient for COWL to purchase one tape with the transactions of all Wisconsin libraries, than for each library to purchase its own tape individually. In Wisconsin, one of the uses being made of the OCLC tapes has been to create a database and microfiche system called WISCAT. WISCAT provides a list of bibliographic records and the holdings of all Wisconsin libraries (including non-OCLC members) by title, author and subject matter. Currently OCLC does

not

produce such a microfiche system or a listing of holdings by subject matter. Consequently, WISCAT is not competing with OCLC in this regard.

75 Op. Att'y Gen. 133, 136 (1986)

In order to create WISCAT, the DLS first purchases a tape copy of the transactions which Wisconsin libraries have entered into the OCLC data base. DLS also adds records from some local databases (which were developed before OCLC came into being) plus additional Library of Congress MARC records. DLS then sends these tapes to a private vendor, Brodart, for additional data processing. Brodart eliminates all duplicate entries, adds local and regional information to each record, adds an identifying number that is unique to Brodart, and then translates all of this information into microfiche cards. The data base which is used to produce the microfiche now contains nearly three (3) million bibliographic records and requires 3,600 microfiche cards. To reproduce this information into paper records would require over 720,000 sheets of paper and at $.15 per page would cost over $10,000.

75 Op. Att'y Gen. 133, 136 (1986)

(Haas letter of October 18, 1985, at 2.)

75 Op. Att'y Gen. 133, 136 (1986)

Your legal counsel has further advised me of your MITINET project:

75 Op. Att'y Gen. 133, 136 (1986)

The other major Wisconsin project is MITINET. MITINET is a micro-computer program which can be used on IBM-PC or Apple computers to enter into a computer format the holdings records of a non-OCLC library. After a library has recorded its holdings information on a floppy disk, the disk is sent to DLS. DLS then sends the disks to the Madison Area Computer System at the UW-Madison to convert the disks into computer tapes. These tapes are then sent to Brodart which puts the records into Library of Congress/MARC format and then converts them into WISCAT microfiche records. The LC- MARC format used by MITINET is not the same as the OCLC-MARC format used by OCLC. MITINET permits smaller libraries, for which OCLC membership is not economically feasible, to include their local holdings records on the WISCAT database and microfiche. Until very recently OCLC did not produce a program such as MITINET. Consequently, although MITINET was in no way competitive with OCLC when it was introduced, OCLC now considers it to be a competitive product.

75 Op. Att'y Gen. 133, 136 (1986)

(Haas letter of October 18, 1985, at 3.)

75 Op. Att'y Gen. 133, 137 (1986)

Thus, a non-OCLC member that identifies its local holdings in this way can have the information merged into the WISCAT data base by Brodart. Then, the local library obtains a separate computer tape of all titles it holds from Brodart, usually ordered through DLS. The tape can be used for circulation purposes. The tape would also show other Wisconsin libraries holding the same title so it could also be used for interlibrary loans.

75 Op. Att'y Gen. 133, 137 (1986)

OCLC has undertaken to renegotiate contracts with its members to include provisions controlling the transfer of the OCLC data base to nonmembers. The proposal embraces the following principles among others, as stated by OCLC:

75 Op. Att'y Gen. 133, 137 (1986)

A. Protection and enrichment of the OCLC database for the benefit of the OCLC membership, and the library world in general, is both necessary and desirable. Third Parties who receive copies of Records should normally reciprocate by making their records and holdings available to the OCLC database.

75 Op. Att'y Gen. 133, 137 (1986)

B. Protection of the OCLC database is best achieved by means of specific language in contracts with users and with OCLC-affiliated networks.

75 Op. Att'y Gen. 133, 137 (1986)

C. Contracts with Third Parties will normally provide for appropriate compensation to OCLC, financial or other, for the use of Records.

75 Op. Att'y Gen. 133, 137 (1986)

D. In the absence of contract provisions governing transfers to and use by Third Parties, OCLC may seek to protect the OCLC database by means of its copyrights. OCLC will not invoke copyright against general members or networks with which contracts have been executed which include protective language dealing with the transfer of Records to Third Parties.

75 Op. Att'y Gen. 133, 137 (1986)

Principle D appears to give an OCLC member a choice -- either agree to new contractual provisions controlling transfer to third parties or be exposed to copyright infringement actions. In essence, you ask whether the public records law precludes DPI from agreeing to a contractual provision that could serve to limit access to the computerized records.

75 Op. Att'y Gen. 133, 137-138 (1986)

As a general matter, computer tapes in the possession of a state agency are "records" as defined in section 19.32(2), Stats. Section 19.36(4) expressly provides that material used as input for a computer program and material produced as a product are subject to inspection and copying, but that a computer program is not. However, section 19.32(2) further specifically provides that the term "record" does not include "materials to which access is limited by copyright, patent or bequest...."

75 Op. Att'y Gen. 133, 138 (1986)

Because of the factual and legal complexity of this matter and the national scope of the controversy, I expect a final resolution of OCLC's copyright claim will come from the federal appellate courts. However, I can give you some legal principles to consider and my evaluation of the strength of the copyright claim given the facts as I understand them.

75 Op. Att'y Gen. 133, 138 (1986)

While the Copyright Act of 1976, like the prior statute, was enacted to further the public interest and not the interests of those seeking to profit from their intellectual properties, it is premised on a recognition that creativity is fostered by affording protection against copying by others. "[T]he real purpose of the copyright scheme is to encourage works of the intellect, and... this purpose is to be achieved by reliance on the economic incentives granted to authors and inventors by the copyright scheme."

Universal City Studios v. Sony Corp. of America

, 659 F.2d 963, 965 (9th Cir. 1981). That protection extends beyond the copying of the literary work itself to appropriation by derivative works, such as the motion picture version of a copyrighted novel. 17 U.S.C. 101 and 106. Copyright protection does not extend, however, "to any idea, procedure, process, system, method of operation, concept, principle, or discovery, regardless of the form in which it is described, explained, illustrated, or embodied in such work." 17 U.S.C. 102.

75 Op. Att'y Gen. 133, 138 (1986)

National Business Lists v. Dun & Bradstreet, Inc.

, 552 F. Supp. 89, 91- 92 (N.D. Ill. E.D. 1982) (hereinafter cited as "

D&B

").

75 Op. Att'y Gen. 133, 138-139 (1986)

Facts alone are not copyrightable.

Rand McNally & Co. v. Fleet Management Systems

, 591 F. Supp. 726, 731 (N.D. Ill. E.D. 1983) (hereinafter "

Rand McNally

"). Neither are ideas or their use.

Signo Trading Intern. Ltd. v. Gordon

, 535 F. Supp. 362, 365 (N.D. Cal. 1981) (hereinafter "

Signo

"). However, the compilation of facts may be protected by copyright even though the facts themselves are in the public domain.

Schroeder v. William Morrow & Co.

, 566 F.2d 3, 5 (7th Cir. 1977).

75 Op. Att'y Gen. 133, 139 (1986)

The courts express some dismay that copyright protection is accorded to compilations.

D&B

, 552 F. Supp. at 91-92;

Rand McNally

, 591 F. Supp. at 731. Compilations do not usually involve the sort of original, creative or intellectual works that fall more readily within the concept of copyright protection. As stated by the court in

D&B

, 552 F. Supp. at 92:

75 Op. Att'y Gen. 133, 139 (1986)

That protection does not fit nicely into the conceptual framework of copyright law and has for that reason been criticized.

See

Nimmer on Copyright

3.04 (1981). It has been suggested that the act of aggregating isolated pieces of information can be authorship, with the resulting collection of data being a work of authorship.... The courts have generally rested, however, not on an analysis of copyright concepts but on the economic incentives premise of the copyright law and the injustice of permitting one to appropriate the fruit of another's labor.... That concept of authorship is, moreover, supportable by the language of the Copyright Act of 1976, which defines compilations as "a work formed by the

collection

and assembling... of data that are

selected

, coordinated,

arranged in such a way that the resulting work as a whole constitutes an original work of authorship." 17 U.S.C. 101 (emphasis supplied). And the protection of copyright extends to protection against derivative works, which include any form "in which a work may be recast, transformed, or adapted." 17 U.S.C. 101 and 106. Finally, 17 U.S.C. 103(b) distinguishes between material contributed by the author of a compilation and preexisting material, granting protection to the former but not to the latter.

75 Op. Att'y Gen. 133, 139 (1986)

Though protected, "compilations" are considered to be at the "outer boundaries of copyright law."

D&B

, 552 F. Supp. at 91, 94.

75 Op. Att'y Gen. 133, 139 (1986)

Thus, the protection accorded compilations is based on the premise that the fruits of the compiler's labors should be protected from appropriation.

D&B

, 552 F. Supp. at 92, 94. In the most recent case out of the Seventh Circuit Court of Appeals, the court rejects the importance of originality and focuses on the need for "industrious collection" and "substantial independent effort" on the part of the compiler.

Schroeder

, 566 F.2d at 5, 6.

75 Op. Att'y Gen. 133, 140 (1986)

Although OCLC's role can be seen as a collection activity, it may fall short of the kind of industrious and independent effort needed to establish protection. This is due to the fact that it is the OCLC-members, and not OCLC, who actually create the collection through their entries into the data base. It is the members who create, update and manipulate the data base.

75 Op. Att'y Gen. 133, 140 (1986)

Rand McNally

, 591 F. Supp. at 731;

D&B

, 552 F. Supp. at 92. It does not include input from other sources.

Rand McNally

, 591 F. Supp. at 733. It may be that OCLC does not contribute any substantive material to the data base. It provides only a means of collection, storage and retrieval. Copyright protection is not affected by the fact that a computer is used. 17 U.S.C. 117 (1977). In my view, this mere "mechanism" for compilation is not protected by the copyright laws.

75 Op. Att'y Gen. 133, 140 (1986)

FAIR USE

75 Op. Att'y Gen. 133, 140 (1986)

If it is determined that OCLC has a compilation that is copyrightable to some extent, use of the compilation in the manner now in controversy may nevertheless be defensible against a claim of copyright infringement based on the defense of "fair use."

75 Op. Att'y Gen. 133, 140 (1986)

The doctrine of "fair use" is codified in 17 U.S.C. 107 (1977), which reads:

75 Op. Att'y Gen. 133, 140 (1986)

Limitations on exclusive rights: Fair use

75 Op. Att'y Gen. 133, 140 (1986)

Notwithstanding the provisions of section 106, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified by that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include--

75 Op. Att'y Gen. 133, 140 (1986)

(1) the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;

75 Op. Att'y Gen. 133, 140 (1986)

(2) the nature of the copyrighted work;

75 Op. Att'y Gen. 133, 140 (1986)

(3) the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and

75 Op. Att'y Gen. 133, 141 (1986)

(4) the effect of the use upon the potential market for or value of the copyrighted work.

75 Op. Att'y Gen. 133, 141 (1986)

The factors enumerated are not meant to be exclusive.

Harper & Row Publishers v. Nation Enterprises

, 105 S. Ct. 2218, 2231 (1985).

75 Op. Att'y Gen. 133, 141 (1986)

The general intention behind the provision is as follows:

75 Op. Att'y Gen. 133, 141 (1986)

General Intention Behind the Provision. The statement of the fair use doctrine in section 107 [this section] offers some guidance to users in determining when the principles of the doctrine apply. However, the endless variety of situations and combinations of circumstances that can rise in particular cases precludes the formulation of exact rules in the statute. The bill endorses the purpose and general scope of the judicial doctrine of fair use, but there is no disposition to freeze the doctrine in the statute, especially during a period of rapid technological change. Beyond a very broad statutory explanation of what fair use is and some of the criteria applicable to it, the courts must be free to adapt the doctrine to particular situations on a case-by-case basis. Section 107 [this section] is intended to restate the present judicial doctrine of fair use, not to change, narrow, or enlarge it in any way.

75 Op. Att'y Gen. 133, 141 (1986)

1976 U.S. Code Cong. & Ad. News 5680.

75 Op. Att'y Gen. 133, 141 (1986)

1. Purpose and character of the use.

75 Op. Att'y Gen. 133, 141 (1986)

The controversial use here involves the extraction of bibliographic entries from the OCLC data base and through various stages and processes the production of an individualized computer tape that can be used by a local library in Wisconsin for its particular holdings and needs. The service provided by DPI is entirely nonprofit. Indeed, the service is subsidized to some extent by state funds. There is no commercial motive. The motivating purpose is to improve the state's library system. All these factors are strong indicators of "fair use."

75 Op. Att'y Gen. 133, 141 (1986)

2. The nature of the copyrighted work.

75 Op. Att'y Gen. 133, 141 (1986)

Assuming OCLC qualifies as a copyrightable compilation, it has already been noted that compilations exist at the fringe of the copyright laws.

D&B

, 552 F. Supp. at 91. Also important is the fact that the critical input into the data base comes from and is really accomplished completely by the members, and OCLC provides only the mechanism. These factors indicate a lower form of copyright interest.

75 Op. Att'y Gen. 133, 142 (1986)

3. The relative amount of the portion used.

75 Op. Att'y Gen. 133, 142 (1986)

It is my understanding that the OCLC data base holds approximately 12 million titles and you extract about 2.6 million of those for the WISCAT data base for use in Wisconsin. When computer tapes are provided through DLS and Brodart for a local library, the number of titles ranges from 25,000 to 40,000 titles.

75 Op. Att'y Gen. 133, 142 (1986)

Williams & Wilkins Company v. United States

, 487 F.2d 1345,

aff.

, 420 U.S. 376 (1973), it was held that the absolute volume of copying is not decisive.

Williams

, 487 F.2d at 1355. There the National Institute of Health and the National Library of Medicine were copying

930,000

pages a year mainly from medical journals, but that volume did not preclude a decision that their use was a fair use.

75 Op. Att'y Gen. 133, 142 (1986)

In the instant situation a local library in Wisconsin is typically obtaining less than one-half percent of the total OCLC data base.