Trans 195.02(9)(9) “Division” means the division of motor vehicles in the department of transportation. Trans 195.02(10)(10) “Driver identification number” means a number assigned by the division to a driver record using the individual’s name, sex, and date of birth. Trans 195.02(12)(12) “File” means an individual vehicle or driver license record. Trans 195.02(12g)(12g) “Highly restricted personal information” has the same meaning as defined in 18 USC s. 2725(4). Trans 195.02(12r)(12r) “Individual vehicle or driver license record” means computer-stored data relating to a single individual, a single non-individual customer, or a single vehicle, and includes information such as driver license incidents, name changes, prior vehicle ownership, and similar information. Trans 195.02(13m)(13m) “Personal information” has the same meaning as defined in 18 USC s. 2725(3). Trans 195.02(14)(14) “Photocopy” means the mechanical or chemical reproduction of one side, or a portion of any one side, of an original record. Trans 195.02(15g)(15g) “Records in bulk” means compilation of more than 10 individual vehicle or driver license records provided at one time. Trans 195.02(15r)(15r) “Redaction” means separating and restricting access to personal identifiers, personally identifiable information, personal information, highly restricted personal information, and confidential information from records. Trans 195.02(17)(17) “Search” means a review of the appropriate records of the division in order to establish the presence or absence of a particular record. Trans 195.02(18)(18) “Verification of search” means to declare in writing, without certification, that the appropriate vehicle title and vehicle registration records of the division were searched. Trans 195.02 HistoryHistory: Cr. Register, May, 1986, No. 365, eff.6-1-86; CR 07-064: cr. (7m), (12g), (12r), (13e), (13m), (13s), (15g) and (15r), am. (12) Register November 2007 No. 623, eff. 12-1-07; correction in (4) made under s. 13.93 (2m) (b) 7., Stats., Register November 2007 No. 622. Trans 195.03Trans 195.03 Requesting search of driver records. Trans 195.03(1)(1) A request for a search of an individual driver record may be made from the following information provided by the requester or with a contractual account established under s. Trans 195.10: Trans 195.03(1)(c)(c) All of the information in pars. (a) and (b), in which case the name will be used if the record does not match the driver identification number furnished, or Trans 195.03(2)(2) A requester may not perform the search of records identified in this section. Trans 195.03 HistoryHistory: Cr. Register, May, 1986, No. 365, eff. 6-1-86; CR 07-064: am. (1) (intro.) Register November 2007 No. 623, eff. 12-1-07. Trans 195.04Trans 195.04 Requesting search of vehicle title and registration records. Trans 195.04(1)(1) A request for a search of an individual vehicle title and registration record may be made from the following information provided by the requester in person, in writing, or by telephone with a contractual account established under s. Trans 195.10: Trans 195.04(2)(2) Each vehicle located from the information as identified in sub. (1) (d) shall constitute a single record. Trans 195.04 HistoryHistory: Cr. Register, May, 1986, No. 365, eff. 6-1-86; CR 07-064: am. (1) (intro.) Register November 2007 No. 623, eff. 12-1-07. Trans 195.05Trans 195.05 Requesting documentation of other records. Trans 195.05(1)(1) Requests for the documentation of other division records or data may be in writing, in person, or with a contractual account established under s. Trans 195.10. Trans 195.05(2)(2) Fees for other division records or data such as notices, uniform traffic citations, motor vehicle accidents, records in bulk, transcripts, orders, or applications shall be established under s. Trans 195.09. Trans 195.05 HistoryHistory: Cr. Register, May, 1986, No. 365, eff. 6-1-86; CR 07-064: am. (2) Register November 2007 No. 623, eff. 12-1-07. Trans 195.06Trans 195.06 Determination of the methodology for the search or documentation of appropriate records. Trans 195.06(1)(1) The methodology used for the search or documentation of records shall be determined by the department. Trans 195.06(2)(2) No records identified in this chapter may be removed from the department’s premises without the approval of the department. Trans 195.06 HistoryHistory: Cr. Register, May, 1986, No. 365, eff. 6-1-86; CR 07-064: r. (2) to (4), renum. (5) to be (2) Register November 2007 No. 623, eff. 12-1-07. Trans 195.07(1)(a)(a) A search of division records and data sufficient to identify the specific information requested. Trans 195.07(1)(b)(b) A typewritten chronological listing of events that led to the issuance or denial of a vehicle title, vehicle registration, driver’s license, business license or other records and data. Trans 195.07(1)(c)(c) A copy or photocopy of vehicle or driver records, or copies of other appropriate records or data. Trans 195.07(2)(2) A certificate of search shall be provided where records or data are not available because they were purged, destroyed, not located, or not reproducible. Trans 195.07(3)(3) A letter of transmittal may be included with certifications of vehicle title records, vehicle registration records, business records, or other division records and data, which may explain vehicle laws, processing procedures, billing requirements or other information. Trans 195.07 HistoryHistory: Cr. Register, May, 1986, No. 365, eff. 6-1-86. Trans 195.08(1)(1) A verification of records shall be performed only for vehicle title or vehicle registration records identified under s. Trans 195.04. Trans 195.08(2)(a)(a) A search of division records and data sufficient to identify the specific information requested. Trans 195.08(2)(c)(c) A typewritten chronological listing of events that led to the issuance of a vehicle title or vehicle registration. Trans 195.08 HistoryHistory: Cr. Register, May, 1986, No. 365, eff. 6-1-86. Trans 195.09(3)(3) The fee for each page of a copy, photocopy, or duplicate of an original record shall be $.25. Trans 195.09(8)(8) The requester shall pay all fees necessary to install and maintain the requester’s photocopy equipment and supplies used on the department’s premises. Trans 195.09(9)(9) The fee for redaction of records will be computed by adding the central processing unit and staff time to separate personal identifiers, personally identifiable information, personal information, highly restricted personal information, and confidential information from records. Redaction fees may be charged only for records in bulk, and only if they exceed $50. Trans 195.09(10)(10) The fee for records in bulk will be computed by multiplying $5 by the number of files or individual records provided. The department may charge a lesser fee. The amount of the fee and frequency of delivery may be confirmed in a contract with the department, as described in s. Trans 195.10. Trans 195.09(11)(11) The department may allow payment of fees required by this section to be made by use of a major credit card if the fee required is more than $5. Trans 195.09(12)(12) The final fee for the type of record and data search and service provided shall be determined by the department. Trans 195.09 HistoryHistory: Cr. Register, May, 1986, No. 365, eff. 6-1-86; am. (1), (2) and (6), Register, April, 1994, No. 460, eff. 5-1-94; CR 01-084: am. (1) and (5) to (7), r. (2), Register, November 2001 No. 551, eff. 12-1-01; CR 07-064: am. (1) and (3), r. and recr. (9) and (10) Register November 2007 No. 623, eff. 12-1-07. Trans 195.10Trans 195.10 Contractual accounts and billing service. Trans 195.10(1)(1) A requester may pay fees required under s. Trans 195.09 on a monthly basis if the department establishes a contractual account with the requester. Trans 195.10(2)(2) The department may establish a contractual account upon request by the requester to the department for the search or documentation of departmental records including, but not limited to: Trans 195.10(3)(3) The department will establish separate contractual accounts for a requester for the search or documentation of driver records and for the search or documentation of vehicle records. Trans 195.10(4)(4) If a contractual account is requested, the department shall require a signed contractual agreement from the requester with a contractual account to pay the fees requested under s. Trans 195.09. Trans 195.10(5)(5) The department shall assign account numbers and may bill accounts each month for fees or may require prepayment of fees required for accounts established under this section. Trans 195.10(6)(6) When making a request for a record search under this section, the requester shall provide the account number and name of the requesting person or agency. Trans 195.10(7)(7) Contractual account service shall be cancelled for any requester whose full payment is not received by the department within 30 days of the last billing. No search or documentation of records may be made until all outstanding obligations are paid. Trans 195.10(8)(8) A requester who has had a contractual account cancelled by the department shall pay all outstanding obligations and pay a $30 reinstatement fee before an account can be reestablished. Trans 195.10 NoteNote: Forms used in this chapter are MVD2370, Customer Agreement, MVD2372, Vehicle Record Files Information Service Acknowledgement, and MV3270, Customer Agreement. Forms MVD 2370 and MVD 2372 can be obtained from the Division of Motor Vehicles, Vehicle Record Files, P.O. Box 7909, Madison, WI 53707-7909; Form MV3270 may be obtained from the Division of Motor Vehicles, Driver Record Files, P.O. Box 7918, Madison, WI 53707-7918.
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