Chapter Trans 136

Trans 136.02 History History: 1-2-56; am. (1) Register, August, 1957, No. 20, eff. 9-1-57; am. (1) Register, September, 1963, No. 93, eff. 10-1-63; am. (1) and (2), Register, February, 1969, No. 158, eff. 3-1-69; renum. from MVD 9.02 and am. (1), r. and recr. (2), Register, April, 1981, No. 304, eff. 5-1-81.

Trans 136.03 Trans 136.03 Record keeping.

Trans 136.03(1) (1) 

Trans 136.03(1)(a) (a) The following information shall be kept on motor vehicles acquired for salvage purposes:

Trans 136.03(1)(a)1. 1. Date of acquisition of the vehicle.

Trans 136.03(1)(a)2. 2. Name and address of the person from whom the vehicle was acquired.

Trans 136.03(1)(a)3. 3. The year, make and vehicle identification number, or VIN, of the vehicle.

Trans 136.03(1)(a)4. 4. The date the title or bill of sale is forwarded to the department.

Trans 136.03(1)(b) (b) Persons requiring a license who do not maintain their records in an electronic data processing record keeping system shall maintain the information required in sub. (1) (a) in a permanently bound book of not less than 81⁄2″ × 11″ in size, containing consecutively prenumbered pages with horizontal line ruling. Initial purchase entries shall be made immediately as each vehicle is acquired. When the title or bill of sale is forwarded to the department, the date shall be entered on the same line. All entries shall be consecutively entered in ink and be legible. No blank horizontal lines will be allowed. Vertical dividing lines shall be provided, and may be manually drawn, to divide the following information as shown:

Trans 136.03(1)(c) (c) Persons requiring a license who maintain their records in an electronic data processing record keeping system shall maintain the information required in par. (a) in compliance with the following requirements:

Trans 136.03(1)(c)1. 1. One record shall contain all of the information specified in par. (a).

Trans 136.03(1)(c)2. 2. Initial purchase entries shall be made immediately as each vehicle is acquired.

Trans 136.03(1)(c)3. 3. The information shall be accessible for inspection and shall be retrievable electronically by the date acquired and VIN.

Trans 136.03(1)(c)4. 4. All records shall be retrievable during the inspection and a printer shall be kept on site to provide hard copy if requested. Hard copy shall include all information in the same format specified in par. (b). Horizontal and vertical lines are not required.

Trans 136.03(1)(c)5. 5. There is an employe of the person requiring a license available to retrieve the records during the hours of operation of the business.

Trans 136.03(1)(d) (d) Records of odometer and odometer chip sales and exchanges shall be kept as required by s. Trans 154.12 (4).

Trans 136.03(2) (2) Retention and availability for inspection. The information specified in sub. (1) (a) shall be maintained for 5 years, shall be kept in the place of business during business hours and shall be open to inspection by any authorized representative of the department. Persons requiring a license who maintain their used vehicle records as specified in sub. (1) (c) in an electronic data processing record keeping system can keep a hard copy of their records when memory limitations of the electronic system prohibit electronic storage for the specified period. Hard copy shall meet the following requirements:

Trans 136.03(2)(a) (a) Hard copy shall include only those records of vehicles that have been disposed of. Incomplete records of vehicles acquired and still in inventory must be maintained on the electronic system until disposed of and the record is completed.

Trans 136.03(2)(b) (b) Hard copy shall include all information in the same format as specified in sub. (1) (b). Horizontal and vertical line ruling shall not be required.

Trans 136.03(2)(c) (c) Hard copy shall be printed in the order of the date acquired and each report shall contain at least 12 consecutive months of vehicle acquisitions.

Trans 136.03(2)(d) (d) Hard copy shall contain system generated page numbers and the current date on every page.

Trans 136.03 History History: 1-2-56; am. (2) Register, February, 1969, No. 158, eff. 3-1-69; renum. from MVD 9.03 and am., Register, April, 1981, No. 304, eff. 5-1-81; renum. (1) to be (1) (b) and am., cr. (1) (a), (c) and (d), (2) (a) to (d), am. (2), Register, January, 1996, No. 481, eff. 2-1-96.

Trans 136.04 Trans 136.04 Combination salvage—motor vehicle dealer operations.

Trans 136.04(1) (1) The following physical separation and sign requirements apply only to combination salvage-motor vehicle dealer operations at the same business location.

Trans 136.04(2) (2) “Physical separation” as required by s. 218.22 (5), Stats., means a physical separation by natural barrier, fence or wall, so designed that a vehicle may not enter. Issuance of license is subject to approval by the department after inspection by one of its agents.

Trans 136.04(3) (3) Where the physical separation is by natural barrier, including plantings of trees or shrubs, such barrier shall be not less than 4 feet in height.

Trans 136.04(4) (4) Where the physical separation is by fence or wall, or a combination thereof, such barrier shall be constructed of rigid durable material and shall be not less than 4 feet in height.

Trans 136.04(5) (5) The salvage yard area may be connected with the motor vehicle dealer area by means of gates or doors to be kept closed except when moving salvage vehicles or used parts into or from the salvage area. Any gate or door shall meet the construction specifications noted in sub. (4).

Trans 136.04(6) (6) To further identify the salvage yard, a sign shall be prominently displayed near the principal point of entrance to the salvage yard. Such sign shall be not less than 24″ × 48″, shall state “Salvage Yard” and shall be plainly visible.

Trans 136.04 History History: Cr. Register, April 1981, No. 304, eff. 5-1-81; reprinted to correct error in (6), Register, February, 1997, No. 494.