Chapter PI 48

PI 48.06(9)(a) (a) The pupil is in attendance for instruction on the count date.

PI 48.06(9)(b) (b) The pupil is absent on the count date but attended the school for instruction at least one day during the school term prior to the count date and at least one day after the count date, and the pupil was not enrolled in another school in or out of Wisconsin, including another private school, a home-based educational program, a charter school under s. 118.40 (2r) or (2x), Stats., or a public school district, during the period of absence from the school.

PI 48.06 History History: EmR1608: emerg. cr. eff. 1-30-16; CR 16-006: cr. Register July 2016 No. 727, eff. 8-1-16; correction in (1) (b), (3) made under s. 35.17, Stats., Register July 2016 No. 727; 4., CR 19-121: am. (1) (a), (5), renum. (6) (b) 2. (intro.), to (6) (b) 2. and am., r. (6) (b) 2. a., b., cr. (6) (b) 2m., renum. (6) (b) 4. to (6) (b) 4. (intro.) and am., cr. (6) (b) 4. a., b., am. (7) (intro.), (b), (8) (intro.), (a) 1., cr. (8) (a) 4., am. (8) (b) 1. Register May 2020 No. 773, eff. 6-1-20.

PI 48.07 PI 48.07 Enrollment audits.

PI 48.07(1) (1) Report completion and submission. A school shall engage an auditor to compile the enrollment audit using agreed upon procedures that identify ineligible pupils for whom the school has received payment under s. 118.60 (4) or (4m), Stats., pupils with incorrect data in the department’s database, and additional eligible pupils qualifying the school for a payment. The report shall be prepared in accordance with professional standards and identify the procedures agreed upon by the auditor and the department that were used. A school shall file an enrollment audit with the department for the following:

PI 48.07(1)(a) (a) The third Friday in September enrollment reported under s. PI 48.06 (8). A school shall file its third Friday in September enrollment audit with the department by December 15.

PI 48.07(1)(b) (b) The second Friday in January enrollment reported under s. PI 48.06 (8). A school shall file its second Friday in January enrollment audit with the department by the first weekday in May.

PI 48.07(2) (2) School records. A school shall provide its auditor with the official attendance records and the original classroom records for the auditor’s use in conducting the enrollment audit. The student information system shall identify pupils participating in the choice program. The school shall provide the auditor with official attendance records or another report from the student information system that identify which students are choice program pupils.

PI 48.07(3) (3) Required procedures. An auditor shall complete the procedures specified in the department’s audit guide, including all of the following:

PI 48.07(3)(a) (a) Determine the school’s process for preparing attendance records and accepting and reviewing applications.

PI 48.07(3)(b) (b) If a school counts any 4-year-old kindergarten pupil as a 0.6 full-time equivalent, as provided under s. PI 48.06 (6) (b) 3., verify that the 4-year-old kindergarten program is providing at least 87.5 hours of 4-year-old kindergarten outreach activities as documented by teacher logs.

PI 48.07(3)(c) (c) Complete a fraud risk assessment.

PI 48.07(3)(d) (d) Complete testing of the pupil enrollment software using one of the following:

PI 48.07(3)(d)1. 1. The department’s pupil enrollment software test plan.

PI 48.07(3)(d)2. 2. A pupil enrollment software test plan developed by the auditor. The auditor shall annually file the plan with the department for approval. The auditor shall not use the test plan until it is approved by the department.

PI 48.07(3)(f) (f) Verify that the total number of pupils attending the school on the official attendance records match the total number of pupils based on the pupil count report under s. PI 48.06 (8) (a) for each grade category.

PI 48.07(3)(g) (g) Verify the enrollment for all choice program pupils reported on the pupil count report under s. PI 48.06 (8) (a) using the school’s official attendance records.

PI 48.07(3)(i) (i) Verify that the choice program pupils meet the requirements of s. PI 48.06 (9).

PI 48.07(3)(j) (j) Verify that the school did not receive a payment under s. 118.60 (4) or (4m), Stats., for any of the following:

PI 48.07(3)(j)1. 1. Pupils for whom the school is receiving a childcare payment for all day care.

PI 48.07(3)(j)2. 2. Pupils who are enrolled in a public school district.

PI 48.07(3)(j)3. 3. Pupils participating in the program under s. 115.7915, Stats.

PI 48.07(3)(k) (k) Reconcile tuition revenues and pupils for whom tuition is waived with the school’s records from the student information system that identify pupils who do not participate in the choice program. If the school charges a choice program pupil tuition, ensure the school obtained documentation indicating the pupil meets the requirements of s. 118.60 (3m) (b), Stats.

PI 48.07(3)(L) (L) Select a sample of at least 60 pupils not participating in the choice program from original classroom records and verify the school included the selected pupils in the official attendance records. The sample shall include pupils from each classroom. If the pupils are in different classrooms during the day, the auditor may select one period and select pupils from each classroom for that period. If the auditor identifies an auditing exception, the auditor shall increase the sample size in increments of 60 pupils until the auditor finds no additional exceptions or until the auditor verifies that all pupils have been properly included in reported enrollments. If the school has an enrollment of fewer than 60 pupils who did not participate in the choice program, the auditor shall examine records for all pupils who did not participate in the choice program.

PI 48.07(3)(m) (m) Reconcile the enrollment the school reported to the department under s. 115.30 (3), Stats., with the official attendance records of the school.

PI 48.07(3)(n) (n) Verify that the applications for pupils participating in the choice program and pupils on a choice program waiting list meet the requirements of s. PI 48.05. If an applicant to the Wisconsin parental choice program moved, the auditor shall verify that the residency documentation obtained pursuant to s. PI 48.06 (8) (b) meets the requirements of that paragraph.

PI 48.07(3)(o) (o) Verify that any pupils in 4-year-old kindergarten, 5-year-old kindergarten, or first grade meet the age requirements in s. 118.14 (1), Stats.

PI 48.07(3)(p) (p) If the school operated a summer school program, review all school documentation to support the summer school report the school filed with the department under s. PI 48.08 (5). The review shall be part of the third Friday in September enrollment audit.

PI 48.07(3)(q) (q) Perform other auditing procedures as agreed upon by the auditor and the department.

PI 48.07(3)(r) (r) Verify that the Racine parental choice program waiting list pupils reported on the pupil count report required under s. PI 48.06 (8) (a) 4. match the pupils on the school’s Racine parental choice program waiting list.

PI 48.07(4) (4) Certifications.

PI 48.07(4)(a) (a) Upon review of the enrollment audits, the department shall certify an amount due from a school or an amount due to the school. If a school fails to file an enrollment audit with the department, the department may determine that all choice pupils are ineligible.

PI 48.07(4)(b) (b) A school shall refund to the department the amount certified as due to the department as specified under s. PI 48.19 (5).

PI 48.07(4)(c) (c) The department shall pay any additional amount due to a school for qualifying pupils within 60 days of the date of the certification letter.

PI 48.07 Note Note: The enrollment audit form and department pupil enrollment software test plan may be obtained at no charge from the Wisconsin department of public instruction’s webpage at http://dpi.wi.gov/sms/choice-programs.

PI 48.07 History History: EmR1608: emerg. cr. eff. 1-30-16; CR 16-006: cr. Register July 2016 No. 727, eff. 8-1-16; correction in (3) (b) under s. 13.92 (4) (b) 7., Stats., Register December 2016 No. 732; CR 19-121: am. (1), (2), (3) (d) 2., r. (3) (e), am. (3) (f), r. (3) (h), am. (3) (k), (L), (n), cr. (3) (r), am. (4) (a), renum. (4) (b) (intro.) to (4) (b) and am., r. (4) (b) 1., 2. Register May 2020 No. 773, eff. 6-1-20.

PI 48.08 PI 48.08 Summer school attendance and payment.

PI 48.08(1) (1) Definition. In this section, “academic purposes” means summer school learning experiences that are related to or similar to instruction the school offers during the regular school term or for which credit toward graduation is given.

PI 48.08(2) (2) List of classes. Annually by the first weekday in May, a school shall file with the department a list of academic summer school classes and laboratory periods that the school will provide in the following summer. The department shall annually review the list to ensure the classes are for academic purposes.

PI 48.08(3) (3) Program requirements. A school may count any of the following as instruction for academic purposes:

PI 48.08(3)(am) (am) Music programs, lessons, sections, or clinics.

PI 48.08(3)(bm) (bm) Swimming instruction programs, if taught or directed by a teacher at the site of the instruction.

PI 48.08(3)(cm) (cm) Field trips if accompanied by a teacher and if all pupils have equal access to the field trips regardless of a pupil’s ability to pay.

PI 48.08(4) (4) Pupil attendance requirements. A school may include a pupil in its summer school report if the pupil was in the choice program in which the school participates on the second Friday in January during the school term immediately preceding the summer for which the school seeks payment, or the school has accepted the pupil’s choice program application for the school term immediately following that summer.

PI 48.08(5) (5) Report. A school counting pupils for choice summer school payment purposes shall file a summer school report with the department, using the online application system or other manner specified by the department, listing the choice program pupils who attended summer school and the number of days the pupils attended.

PI 48.08(6) (6) Payment. A school may not receive a summer school payment under s. 115.7915 (4p) or 119.23 (4m), Stats., and a summer school payment under s. 118.60 (4m), Stats., for the same pupil in the same school year.

PI 48.08 History History: EmR1608: emerg. cr. eff. 1-30-16; CR 16-006: cr. Register July 2016 No. 727, eff. 8-1-16; CR 19-121: (am) (1), (2), renum. (3) (a) (intro.) to (3) (intro.) and am., renum. (3) (a) 1. to 3. to (3) (am) to (cm) and, as renumbered, am. (3) (bm), r. (3) (b), renum. (4) (intro.) to (4) and am., r. (4) (a), (b), am. (5), cr. (6), Register May 2020 No. 773, eff. 6-1-20; correction in (6) made under s. 35.17, Stats., Register May 2020 No. 773.

PI 48.09 PI 48.09 Financial audit.

PI 48.09(1) (1) Financial audit requirements. Annually by October 15, a school shall submit a financial audit and financial audit supplemental schedule to the department. The financial audit shall comply with all of the following:

PI 48.09(1)(a) (a) The financial audit shall either include the school-only balances and activity or shall be prepared at the consolidated level as permitted by generally accepted accounting principles.

PI 48.09(1)(b) (b) A school may submit a financial audit that includes a modified audit opinion due to fixed assets purchased prior to the school’s participation in a program under ss. 115.7915, 118.60, and 119.23, Stats., not being included in the financial audit.

PI 48.09(1)(c) (c) The school shall have support for the original purchase price for the fixed assets and evidence that the school paid for the fixed asset purchases in order for the depreciation expense to be an eligible education expense. If any fixed assets are included in the statement of financial position that do not meet these requirements, the financial audit shall include a footnote disclosure that includes the fixed asset amount, accumulated depreciation, and current year depreciation expense for the fixed assets that do not meet the requirements to be included as an eligible education expense.

PI 48.09(1)(d) (d) Except as provided under par. (b) and sub. (4) (b), a financial audit that includes a modified audit opinion does not meet the requirements under s. 118.60 (7) (am) 2m. a., Stats., and this chapter unless the modification is approved by the department.

PI 48.09(2) (2) Compliance with American Institute of Certified Public Accountants requirements. As provided under s. 118.60 (7) (am) 2m. a., Stats., an auditor engaged by a school to provide the audit opinion in this section shall comply with the auditing standards established by the American Institute of Certified Public Accountants, including all of the following:

PI 48.09(2)(a) (a) The auditor shall develop written audit programs identifying the steps and procedures to be followed in conducting the audit, including establishing the planning materiality that the auditor will use for the audit.

PI 48.09(2)(b) (b) The auditor shall trace all entries on the financial audit and financial audit supplemental schedule to the trial balance provided by the school under s. PI 48.11 (2).

PI 48.09(2)(c) (c) The auditor shall obtain sufficient appropriate audit evidence to conclude that the financial statements do not contain misstatements the effect of which, when aggregated with misstatements in other accounts and transactions, exceeds the planning materiality and results in a material misstatement in the financial statements or in the school’s net eligible education expenses. The auditor shall determine sufficient appropriate audit evidence based on the requirements of the American Institute of Certified Public Accountants.

PI 48.09(3) (3) Standard financial audit.

PI 48.09(3)(a) (a) The standard financial audit shall be prepared in accordance with generally accepted accounting principles.

PI 48.09(3)(b) (b) Except as provided under par. (c), the standard financial audit shall include 2-year comparative financial statements containing all of the statements required by generally accepted accounting principles, including a statement of financial position, a statement of activities, and a statement of cash flows. Both years of the financial statements shall be audited.

PI 48.09(3)(c) (c) The first year a school completes a standard financial audit for the choice program, the statement of activities and statement of cash flows may only include the current school year.

PI 48.09(4) (4) Modified financial audit.

PI 48.09(4)(a) (a) The modified financial audit shall include an audited one-year statement of financial position prepared as required by generally accepted accounting principles.

PI 48.09(4)(b) (b) A school may submit a modified financial audit that includes a modified audit opinion due to post-retirement benefits being excluded from the statement of financial position.

PI 48.09(5) (5) Management letter. The management letter required under ss. 118.60 (7) (am) and 119.23 (7) (am), Stats., shall include all of the following if issued by the auditor:

PI 48.09(5)(a) (a) Any letter issued under the American Institute of Certified Public Accountants Statement on Auditing Standards 114.

PI 48.09(5)(b) (b) Any letter issued under the American Institute of Certified Public Accountants Statement on Auditing Standards 115.

PI 48.09(5)(c) (c) Any other letter to management communicating significant deficiencies or material weaknesses in the internal controls.

PI 48.09 History History: EmR1608: emerg. cr. eff. 1-30-16; CR 16-006: cr. Register July 2016 No. 727, eff. 8-1-16; correction in (1) (a) made under s. 35.17, Stats., Register July 2016 No. 727; CR 19-121: r. and recr. (1), cr. (3) to (5) Register May 2020 No. 773, eff. 6-1-20.

PI 48.10 PI 48.10 Financial audit supplemental schedule.

PI 48.10(1) (1) Eligible education expenses. The eligible education expenses included in the financial audit supplemental schedule shall comply with all of the following:

PI 48.10(1)(a) (a) Eligible education expenses may only include those expenses that already have or will result in a cash disbursement.

PI 48.10(1)(b) (b) Eligible education expenses may only include the following:

PI 48.10(1)(b)1. 1. In a standard financial audit, expenses that are in the statement of activities, except for the cost of land. The amount that the school paid for land shall be included in the first year the land is used for educational programming using an allocation method under par. (d), if applicable.

PI 48.10(1)(b)2. 2. In a modified financial audit, expenses that would be included in the statement of activities for the school year based on generally accepted accounting principles except for the following:

PI 48.10(1)(b)2.a. a. The amount that the school paid for land shall be included in the first year the land is used for educational programming using an allocation method under par. (d), if applicable.

PI 48.10(1)(b)2.b. b. Post-retirement benefits may be included as an eligible education expense based on the amount expended for the post-retirement benefits in the school year.

PI 48.10(1)(c) (c) An expense may only be included as an eligible education expense one time.

PI 48.10(1)(d) (d) If an expense or government assistance revenue is partially related to educational programming, the school shall use an allocation method to determine the portion that is related to educational programming. The allocation methods shall be included in the school’s policy established under s. PI 48.13 (5) (h).

PI 48.10(1)(e) (e) The following may not be included in kindergarten through grade 12 eligible education expenses:

PI 48.10(1)(e)1. 1. Contributed services, fixed assets, or goods.

PI 48.10(1)(e)2. 2. Scholarship awards and financial support for pupils to attend the private school, including payments to parents or others on behalf of pupils.

PI 48.10(1)(e)3. 3. Daycare expenses except expenses for before or after school care for kindergarten through grade 12 pupils that are enrolled in educational programming at the school.

PI 48.10(1)(e)4m. 4m. Special needs scholarship program excluded expenses.

PI 48.10(1)(e)5. 5. Expenses for pupils who are enrolled in the public school district and attending the private school.

PI 48.10(2) (2) Auditor review of eligible education expenses. An auditor shall ensure the eligible education expenses a school included in the supplemental schedule comply with the requirements under sub. (1), s. PI 48.09 (1) (c), and the policy established under s. PI 48.13 (5) (h).

PI 48.10(3) (3) Supplemental schedule calculations. The supplemental schedule shall calculate all of the following:

PI 48.10(3)(a) (a) Net eligible education expenses for all pupils as follows:

PI 48.10(3)(a)1. 1. Determine the amount of eligible education expenses. This amount shall not include special needs scholarship program excluded expenses.