Chapter PI 36

PI 36.17 PI 36.17 Application and notification procedures.

PI 36.17(1) (1) Application.

PI 36.17(1)(a) (a) Each school board shall establish a starting date for each course for purposes of s. 118.52, Stats., and each school board shall provide the course starting date and the deadline date to apply for the course to a parent or pupil upon request.

PI 36.17(1)(b) (b) Each school board shall provide an application to a parent or pupil upon request.

PI 36.17(1)(c) (c) The parent of a pupil who wishes to attend a public school under the part-time open enrollment program shall submit an application to the nonresident school board not later than 6 weeks prior to the course starting date. An application shall be considered timely only if actually received by the nonresident school district before the nonresident school district’s official close of business on the deadline date to apply for the course.

PI 36.17(1)(d) (d) A separate application shall be submitted for each pupil applying, and a separate application shall be submitted to the school board of each nonresident school district to which a pupil is applying. Any application containing false or misleading information may be denied at any time, including after the pupil’s participation in part-time open enrollment has commenced.

PI 36.17(1)(e) (e) The application shall include written permission from the parent of the pupil if the pupil is a minor, or from the pupil if the pupil is an adult, to provide the nonresident school board those pupil records from the resident school board that are necessary to determine whether the pupil meets entrance criteria for the course.

PI 36.17(1)(f) (f) Upon receiving a complete application, the nonresident school board shall send a copy of the application to the resident school district within 3 working days. The nonresident school board may request any pupil records from the resident school board necessary to determine whether the pupil meets entrance criteria for the course.

PI 36.17(1)(g) (g) If an application is accepted by the nonresident school board and the resident school board, the parent shall provide notice in writing to the resident school board and the nonresident school board of the pupil’s intent to attend the course in the nonresident school district. This notice shall be considered timely only if actually received by each school district office no later than the last weekday preceding the course starting date, excluding state holidays.

PI 36.17(2) (2) Review by nonresident school district.

PI 36.17(2)(a) (a) If the nonresident school board receives more applications for a course than there are spaces available in the course, the nonresident school board shall determine which pupils to accept on a random basis, using a method approved by the school board.

PI 36.17(2)(b) (b) If the nonresident school board adopts a policy to give preference in attendance at a course to pupils who reside in the school district pursuant to ss. 118.52 (5), Stats., the policy must require resident applicants who apply to take courses under ss. 118.145 (4) and 118.53, Stats., to apply for the course by a final deadline of no earlier than 6 weeks nor later than 1 week before the course starting date in order to receive such preference ahead of an applicant for the course under s. 118.52, Stats. This paragraph does not prohibit a school board from approving applications for a course that are received under s. 118.145 (4) or 118.53, Stats., after such final deadline, provided that the school board did not deny any applications for the same course that were submitted under s. 118.52, Stats., due to lack of available space.

PI 36.17(2)(c) (c) The nonresident school board shall provide notice of the nonresident school board’s decision as required under s. 118.52 (3) (c), Stats., to the parent no later than one week prior to the course starting date. This notice is timely if received by the parent before the date on which the notice is required. If delivered by 1st class mail, a written notification is considered timely only if postmarked at least 3 days before the date on which the notice is required to be received by the parent.

PI 36.17(2)(d) (d) If the application is rejected, the nonresident school board shall do all of the following:

PI 36.17(2)(d)1. 1. Provide notice to the parent that the decision may be appealed to the department within 30 days.

PI 36.17(2)(d)2. 2. Send a copy of the application, including the notice of denial, to the resident school board.

PI 36.17(2)(e) (e) If the pupil fails to attend the course after being accepted and providing notice of intent to attend the course, the nonresident school district shall promptly notify the resident school district.

PI 36.17(3) (3) Review by resident school district.

PI 36.17(3)(a) (a) The resident school board shall provide notice of the resident school board’s decision as required under s. 118.52 (3) (d), Stats., to the parent no later than one week prior to the course starting date. This notice is timely if post-marked at least 3 days before the date on which the notice is required to be received by the parent.

PI 36.17(3)(b) (b) If the application is rejected under s. 118.52 (6), Stats., the resident school board shall do all of the following:

PI 36.17(3)(b)1. 1. Provide notice to the parent that the decision may be appealed to the department within 30 days.

PI 36.17(3)(b)2. 2. Send a copy of the denial to the nonresident school board.

PI 36.17(4) (4) Appeal. If the application is denied by either the resident school board or the nonresident school board, the parent may appeal the denial to the department within 30 days of receipt of the notice of denial as provided under s. PI 36.14.

PI 36.17 Note Note: The Part-Time Public School Open Enrollment Application Form may be obtained from the department’s open enrollment website at: https://dpi.wi.gov/oe.

PI 36.17 History History: CR 18-048: cr. Register April 2019 No. 760, eff. 5-1-19; correction in (2) (b) made under s. 13.92 (4) (b) 3., Stats., corrections in (2) (c) made under s. 13.92 (4) (b) 12., Stats., Register April 2019 No. 760; correction in (2) (b) made under s. 35.17, Stats., Register April 2019 No. 760.

PI 36.18 PI 36.18 Transportation.

PI 36.18(1) (1) Any claim under s. 118.52 (11), Stats., for reimbursement of transportation costs shall be submitted using a transportation reimbursement form by July 15 following the school year in which the transportation was provided.

PI 36.18(2) (2) The state superintendent shall use the calculation described in s. PI 36.13 (2) (a) to determine the amount of reimbursement.

PI 36.18(3) (3) If adequate funds are not available under s. 20.255 (2) (cy), Stats., to reimburse all transportation claims under this chapter and s. 118.55 (7g), Stats., the state superintendent shall prorate the available funds among only those applicants eligible for free or reduced-price lunch under 42 USC 1758 (b).

PI 36.18(4) (4) Any funds provided under s. 20.255 (2) (cy), Stats., that remain after payment has been made to reimburse claims under sub. (3) and under s. 118.55 (7g), Stats., shall be prorated to reimburse claims submitted by other applicants under this section and under s. 118.55 (7g), Stats., who are unable to pay for transportation.

PI 36.18 Note Note: The Part-Time Public School Open Enrollment Transportation Reimbursement Application online form is available starting June 1 on the department’s open enrollment website at: https://dpi.wi.gov/oe.

PI 36.18 History History: CR 18-048: cr. Register April 2019 No. 760, eff. 5-1-19; corrections in (4) made under s. 13.92 (4) (b) 4. and 7. Stats., Register April 2019 No. 760.

PI 36.19 PI 36.19 Calculating cost of course. For purposes of s. 118.52 (12), Stats., the cost of providing a course to a pupil shall be determined by first dividing the total number of hours of instruction provided to the pupil in the course by 1,137, then multiplying the result by the annual tuition rate as determined by s. 121.76 (2) (a), Stats. For purposes of determining hours of instruction for virtual charter school coursework, the total number of hours of instruction shall be 135 hours per credit.

PI 36.19 History History: CR 18-048: cr. Register April 2019 No. 760, eff. 5-1-19.