Chapter NR 486

NR 486.02(14) (14) “Employee transportation coordinator” means a person who has completed department approved training on employee commute options and who has primary responsibility for developing and coordinating the alternative means of commuting strategies in an affected employer’s compliance plan.

NR 486.02(15) (15) “Guaranteed ride home” means transportation provided by the employer for employees who rideshare when the employee experiences unforeseen overtime, emergency, illness or other situations which prevent the employee from meeting the employee’s alternative means of commuting schedule.

NR 486.02(16) (16) “Peak travel period” means the time from 6 a.m. to 10 a.m. Monday to Friday.

NR 486.02(17) (17) “Public transit” means transportation by bus, shared-ride taxicab, rail, or other conveyance, either publicly or privately owned, that provides the public with general or special service on a regular and continuing basis and is a funded program under s. 85.20, Stats.

NR 486.02(18) (18) “Target average passenger occupancy rate” means the average passenger occupancy rate which affected employers shall meet. It is the base average vehicle occupancy rate multiplied by 1.25. The target average passenger occupancy rate for the affected area is 1.4 passengers per vehicle.

NR 486.02(19) (19) “Telecommuting” means an employee working at the employee’s residence using electronic communication or other means to perform job functions which would otherwise be performed at the worksite.

NR 486.02(20) (20) “Transportation allowance” means a financial fringe benefit provided by the employer which is used by an employee to purchase transportation services for commuting to the worksite.

NR 486.02(21) (21) “Vanpool” means a group of 5 or more persons commuting to and from work in a vehicle designed to carry not more than 15 adult passengers.

NR 486.02(22) (22) “Worksite” means a place of employment or base of operation of an employee within the affected area. Where places of employment or bases of operation of employees are adjacent or separated only by a private or public roadway or other private or public right-of-way, and where those places of employment or bases of operation are owned or operated by the same employer or by employers under common control as described in s. NR 486.03 (1), those places of employment or bases of operation shall be considered a single worksite.

NR 486.02 History History: Cr. Register, September, 1993, No. 453, eff. 10-1-93; am. (2) to (5), (9) to (11), (13), (14), (16) and (22), Register, December, 1994,No. 468, eff. 1-1-95; correction in (10) made under s. 13.93 (2m) (b) 7., Stats., Register, November, 1999, No. 527.

NR 486.03 NR 486.03 General requirements; exceptions.

NR 486.03(1) (1) General requirements. Each affected employer shall comply with the requirements of this chapter at each affected worksite. Each affected employer shall submit and implement a plan to increase the average passenger occupancy rate of its affected employees to not less than 1.4 passengers per vehicle by November 15, 1996 or within 2 years of the employer’s initial compliance plan submittal if it is due after November 15, 1994. For purposes of this chapter, if several subsidiaries or units occupy the same worksite and report to one common governing board or governing entity, they are considered to be one employer, unless they are operated and managed separately and distinctly.

NR 486.03(2) (2) Exceptions. The following exceptions shall apply to the requirements of this section:

NR 486.03(2)(a) (a) An affected employer is not required to comply with the employee commute options requirements of this chapter for a worksite if the affected employer demonstrates to the department’s satisfaction that a weekly average of 33 or fewer employees report to the worksite during the peak travel period of the ozone season.

NR 486.03(2)(b) (b) A separate worksite, including a worksite of an affected employer, which has during the ozone season a weekly average of fewer than 100 employees is not subject to the requirements of this chapter.

NR 486.03 History History: Cr. Register, September, 1993, No. 453, eff. 10-1-93; am. (1), (2) (a) and (b), Register, December, 1994, No. 468, eff. 1-1-95.

NR 486.04 NR 486.04 Notification; registration.

NR 486.04(1) (1) Notification. The department shall use the following means to notify affected employers of the requirements of this chapter:

NR 486.04(1)(a) (a) The department shall obtain mailing lists which contain the names, addresses and number of employees, if known, of employers with 100 or more employees in the affected area and mail information to the employers about the employee commute options program.

NR 486.04(1)(b) (b) After mailing the information under par. (a) the department shall publish notifications of the employee commute options program and registration requirements of this chapter in newspapers having a circulation in the affected area counties.

NR 486.04(2) (2) Registration. Affected employers shall use the following registration procedures:

NR 486.04(2)(a) (a) Affected employers located in the affected area prior to November 15, 1993 shall within 60 days of receipt of registration forms from the department submit the completed forms to the department. Affected employers which have not received the registration forms shall obtain the forms from the department and submit the completed forms within 60 days after publication of the registration requirements in newspapers having a circulation in the affected area counties. The information required on the registration forms shall include the following:

NR 486.04(2)(a)1. 1. The name and address of the employer.

NR 486.04(2)(a)2. 2. The name, address and telephone number of the person or persons designated to receive the compliance plan forms required under s. NR 486.06.

NR 486.04(2)(a)3. 3. The address of each worksite in the affected area employing 100 or more employees at a single worksite and the number of employees at each worksite.

NR 486.04(2)(a)4. 4. Other information as may be necessary to implement the requirements of this chapter.

NR 486.04(2)(b) (b) Employers who become affected employers on or after November 15, 1993 shall register with the department within 60 days of qualifying as an affected employer.

NR 486.04 Note Note: The forms referred to in this section are available on request from the following address: Wisconsin Department of Natural Resources, Bureau of Air Management, Employee Commute Options Program, PO Box 7921, Madison WI 53707.

NR 486.04 History History: Cr. Register, September, 1993, No. 453, eff. 10-1-93; am. (1) (a) and (b), Register, December, 1994, No. 468, eff. 1-1-95.

NR 486.05 NR 486.05 Employee transportation coordinator.

NR 486.05(1) (1) General requirements. Each affected employer shall designate and register with the department at least one person as an employee transportation coordinator for the employer. One coordinator may be designated for more than one worksite of an affected employer. A coordinator may be a person under contract to the affected employer. The coordinator shall register for and complete a primary training program approved by the department. The coordinator shall complete the primary training program prior to the development and submittal of the compliance plan to the department under ss. NR 486.06 and 486.07. If the only designated coordinator terminates employment with the employer or terminates his or her designated coordinator status, the employer shall designate and register another coordinator with the department within 60 days of the termination. If the affected employer’s coordinator does not report to the affected worksite a minimum of half-time, the department may require assurances that staff resources at the worksite are sufficient to implement the alternative means of commuting in an approved compliance plan.

NR 486.05(2) (2) Primary employee transportation coordinator training. The coordinator training program shall include but not be limited to the following:

NR 486.05(2)(a) (a) Training on the requirements of this chapter.

NR 486.05(2)(b) (b) Training on the sections of the clean air act pertaining to the employee commute options program included in 42 USC 7511a (d) (1) (B).

NR 486.05(2)(c) (c) Information on the contribution of vehicle emissions to the severe ozone air quality problem in the affected area.

NR 486.05(2)(d) (d) Training on the correct procedures for completing and submitting department employee commute options compliance plan forms.

NR 486.05(2)(e) (e) Training on evaluating effective alternative means of commuting based on characteristics of the employer worksite and the travel and work characteristics of the affected employees.

NR 486.05(2)(f) (f) Training on the effective promotion of the alternative means of commuting strategies in the employer’s compliance plan.

NR 486.05(2)(g) (g) Information on alternative commuting strategies which will assist affected employers in achieving and maintaining their target average passenger occupancy rate.

NR 486.05(3) (3) Subsequent training. The employee transportation coordinator shall attend subsequent training on the employee commute options program as may be required by the department but not more frequently than every 2 years.

NR 486.05 History History: Cr. Register, September, 1993, No. 453, eff. 10-1-93; am. (2) (b) and (d), (3), Register, December, 1994, No. 468, eff. 1-1-95.

NR 486.06 NR 486.06 Employee commute options compliance plans and surveys.

NR 486.06(1) (1) Compliance plan submittal.

NR 486.06(1)(a) (a) Affected employers shall complete and submit compliance plans to the department using forms provided by the department.

NR 486.06(1)(b) (b) Separate worksites of the same affected employer which are within 2 miles of each other may submit a combined compliance plan upon prior approval of the department.

NR 486.06(1)(c) (c) Two or more affected employers may submit a combined compliance plan upon prior approval of the department for separate worksites which are located within 2 miles of each other. Each affected employer submitting a combined compliance plan shall comply with sub. (2) (b).

NR 486.06(2) (2) Components of a compliance plan. The department’s bureau of air management shall provide general guidance to assist employers in understanding the requirements of the employee commute options program, including guidance related to the completion of forms that must be submitted as part of an affected employer’s compliance plan. The compliance plans submitted to the department under this chapter shall include the following information:

NR 486.06(2)(a) (a) The name and address of the worksite or worksites, and the names and addresses of the employee transportation coordinator or other personnel who will be responsible for compliance plan development and implementation.

NR 486.06(2)(b) (b) A letter to the department signed by the chief executive officer or the highest ranking official at the worksite certifying the accuracy of the information in the compliance plan and a commitment to implement the alternative means of commuting in the compliance plan approved by the department.

NR 486.06(2)(c) (c) Documentation indicating that the employee transportation coordinator has completed a department approved training program and any subsequent training as may have been required by the department.

NR 486.06(2)(d) (d) Documentation of the number of employees employed at the worksite or worksites, using forms prescribed by the department.

NR 486.06(2)(e) (e) A calculation of the worksite average passenger occupancy rate using the results of the survey required under sub. (3).

NR 486.06(2)(f) (f) A profile of worksite employee characteristics as they pertain to the development of the compliance plan using forms prescribed by the department.

NR 486.06(2)(g) (g) A profile of the worksite transportation access characteristics using forms prescribed by the department.

NR 486.06(2)(h) (h) An employer plan for providing alternative means of commuting incentives or single occupancy vehicle commuting disincentives or both to its employees which are sufficient to achieve or maintain the target average passenger occupancy rate by November 15, 1996 or within 2 years of the employer’s initial compliance plan submittal if it is due after November 15, 1994. The employer shall include a time schedule for implementing the commuter transportation incentives or disincentives or both which will promote alternative means of commuting by its employees. The schedule may include contingency strategies and trial periods to test alternative means of commuting. The alternative means of commuting strategies shall be in effect throughout the year. Employers may augment the strategies in an approved compliance plan during the ozone season. The alternative means of commuting strategies may include one or more of the following commuter transportation incentives or disincentives or other strategies approved by the department:

NR 486.06(2)(h)1. 1. Establishment of a transportation allowance policy which provides financial incentives for employees to choose alternative means of commuting.

NR 486.06(2)(h)2. 2. A parking fee structure or preferential parking policy or both for employees which encourages alternative means of commuting and discourages single occupancy vehicle trips.

NR 486.06(2)(h)3. 3. Financial or fringe benefit incentives for using buspools, carpools and vanpools and for walking or biking to the worksite.

NR 486.06(2)(h)4. 4. Subsidies for employee use of public transit or buspools.

NR 486.06(2)(h)5. 5. Establishment of employer buspool, carpool and vanpool information and matching programs and coordination with similar public programs.

NR 486.06(2)(h)6. 6. Employer sponsored vehicles for buspool, carpool and vanpool commuting, work related travel and employee personal travel needs.

NR 486.06(2)(h)7. 7. A guaranteed ride home program for employees.

NR 486.06(2)(h)8. 8. Telecommuting and work at home options for employees.

NR 486.06(2)(h)9. 9. Promotion of compressed work schedules for employees.

NR 486.06(2)(h)10. 10. Facility improvements which promote biking and walking to work by employees.

NR 486.06(2)(h)11. 11. Promotion of flexible work schedules which facilitate the use of alternative means of commuting.

NR 486.06(2)(h)12. 12. Promotion of the use of clean fuel vehicles for commuting.

NR 486.06(2)(h)13. 13. Dissemination of general information to employees on the environmental, financial and other benefits of alternative means of commuting.

NR 486.06(2)(h)14. 14. Provision of worksite amenities which promote the use of alternative means of commuting.

NR 486.06(2)(h)15. 15. Assessment by survey or other means of the types of alternative means of commuting incentive and disincentive strategies employees feel would most likely result in attaining and maintaining the target average passenger occupancy rate.

NR 486.06(2)(h)16. 16. Promotion of programs and policies which encourage employees to reside close to their worksite.

NR 486.06(3) (3) Average passenger occupancy survey requirements. Affected employers shall determine the average passenger occupancy by conducting a survey of affected employees using forms and methods provided or approved by the department. The survey shall be taken over a consecutive 5 day period which begins on Monday and which does not include a holiday, follow a week which includes a Friday holiday, or precede a week which includes a Monday holiday. Surveys which are used to demonstrate compliance with the target average passenger occupancy rate shall be taken during the ozone season. The employer shall tabulate and report the results of the survey to the department for each worksite and include the following information:

NR 486.06(3)(a) (a) The number of affected employees reporting to the worksite during the peak travel period on each day of the Monday through Friday workweek and the number of affected employees absent, having a scheduled day off due to a compressed work schedule, working at home or reporting to an alternative worksite.

NR 486.06(3)(b) (b) The number of affected employees using each mode of travel in commuting to work during the peak travel period, including the use of single occupancy vehicles, public transit, buspooling, carpooling or vanpooling, clean fueled vehicles and other alternative means of commuting. The following guidelines shall apply to the computation of the average passenger occupancy for each survey day:

NR 486.06(3)(b)1. 1. An employee who reports to the worksite alone in a vehicle not considered a clean fuel vehicle shall be counted as one person reporting to the worksite in one vehicle.

NR 486.06(3)(b)2. 2. An employee who reports in a carpool or vanpool shall be counted as reporting to the worksite in a fraction of a vehicle proportionate to the number of people sharing a ride to their worksite.

NR 486.06(3)(b)3. 3. An employee who reports by public transit or buspool shall be counted as one person reporting to the worksite in zero vehicles.

NR 486.06(3)(b)4. 4. An employee telecommuting or working at home and who does not commute to the worksite shall be counted as one person reporting to the worksite in zero vehicles.

NR 486.06(3)(b)5. 5. An employee working full-time on a compressed work schedule shall be counted as one person reporting to the worksite on their compressed weekday off in zero vehicles.

NR 486.06(3)(b)6. 6. An employee who reports to the worksite by walking or riding a nonmotorized bicycle from the employee’s residence shall be counted as one person reporting to the worksite in zero vehicles.

NR 486.06(3)(b)7. 7. An employee who transfers to a carpool, vanpool, buspool or public transit vehicle at a transit or rideshare collection point or to a bicycle or to walking shall make the transfer a minimum of 2 miles from the worksite in order to be counted as reporting to the worksite in a carpool, vanpool, buspool or public transit vehicle, or by walking or bicycling. If the transfer point is less than 2 miles from the worksite, the employee shall be counted as reporting to the worksite according to the mode of travel to the transfer point.

NR 486.06(3)(b)8. 8. An employee who reports to the worksite in a clean fuel vehicle shall be counted as one person reporting to the worksite in a fraction of a vehicle according to a formula prescribed by the department.

NR 486.06(3)(b)9. 9. An employee who reports to the worksite in a vehicle that is continuing to another worksite shall be counted as one person reporting to the worksite in accordance with subd. 2.

NR 486.06 Note Note: The forms referred to in this section are available on request from the following address: Wisconsin Department of Natural Resources, Bureau of Air Management, Employee Commute Options Program, PO Box 7921, Madison WI 53707.

NR 486.06 History History: Cr. Register, September, 1993, No. 453, eff. 10-1-93; am. (1) (b), (c), (2) (intro.), (3) (intro.), (b) (intro.), 7. and 8., Register, December, 1994, No. 468, eff. 1-1-95.

NR 486.07 NR 486.07 Compliance plan submittal deadline.

NR 486.07(1) (1) Currently affected employers. Affected employers located in the affected area prior to November 15, 1993 shall submit compliance plans to the department no later than November 15, 1994 or within 120 days of formal notification by the department that compliance plans are due, whichever comes first.

NR 486.07(2) (2) Future affected employers. Employers which become affected employers on or after November 15, 1993 shall submit plans to the department within 180 days of becoming affected employers.

NR 486.07 History History: Cr. Register, September, 1993, No. 453, eff. 10-1-93.