NR 193.06NR 193.06 Eligible and ineligible costs. NR 193.06(1)(1) Eligible costs. The department may reimburse eligible project costs at the DNR cost-share percentage up to the maximum allowable grant award amount if the costs are reasonable and necessary for the project, documented, consistent with the approved application that is part of the grant agreement, directly related to the project, and incurred during the grant period. Eligible costs include any of the following: NR 193.06(1)(a)1.1. Labor costs incurred by grantee staff, whether existing or new, to carry out project activities identified in the grant agreement. Labor costs shall be based on the salary, hourly wages, fringe benefits and other items determined to be appropriate by the department that have been previously established by the grantee and paid to the employee at the time the expense was incurred for staff time. NR 193.06(1)(a)2.2. Direct administrative costs, including actual salary or hourly wages and fringe benefits incurred by immediate supervisors and support staff that can be tracked, charged directly to and accounted for by the project. Supervisors and support staff are understood not to be involved in the day-to-day implementation of the project. Costs under this subdivision may not exceed 10% of the project grant award amount. NR 193.06(1)(b)(b) Supply and services costs. Costs for items directly related to the implementation of the project and the proportional share of costs for items only partially used for implementation of a project funded with a grant awarded under this chapter, including all of the following: NR 193.06(1)(b)3.3. Reasonable planning, engineering, and design costs necessary to complete a regulatory permit application required to implement a project if the costs are incurred within 12 months prior to the grant application submittal deadline. NR 193.06(1)(b)4.4. Fees necessary for federal, state, or local permits required for implementation of the project. NR 193.06(1)(b)5.5. A proportional share of costs associated with implementation of the project. NR 193.06 NoteExample: Suppose that an approved grant application included costs for annual rental of a multi-function machine for the office. Suppose further that there are 6 staff in that office, each working on different projects. The proportional share of the annual rental of the multi-function machine that can be assigned to a grant awarded under this chapter would be no more than 1/6 of the annual cost.
NR 193.06(1)(b)6.6. Engineering, landscape architecture design, construction, consulting or other professional services. NR 193.06(1)(b)7.7. Sampling, monitoring, resource assessments and other field work and data collection costs. NR 193.06(1)(b)8.8. Analyses performed by the Wisconsin State Laboratory of Hygiene or another facility approved in writing by the department. NR 193.06(1)(b)9.9. Rental or lease of equipment and facilities necessary for the completion of the project. NR 193.06(1)(b)10.10. A proportional share of website design and maintenance costs associated with implementation of the project. NR 193.06(1)(b)12.12. A proportional share of the costs of required financial and compliance audits for the project. NR 193.06(1)(b)13.13. Training for grantee staff or volunteers that execute project activities, including registration costs, lodging, meals, transportation, mileage, and other cost associated with the training that are approved by the department. NR 193.06(1)(b)14.14. Development, editing and distribution of informational or educational programs and materials, reports, management plans and other project documents and deliverables. NR 193.06(1)(b)15.15. Installation of equipment and supplies, limited to the initial cost of installation. NR 193.06(1)(b)16.16. Legal costs, including costs associated with the preparation and filing of deed restrictions and other contracts, the review of ordinance language, and other legal costs necessary to carry out a project funded under this chapter as approved by the department. NR 193.06(1)(b)17.17. Costs for a department-approved watercraft inspection program, limited to the following: NR 193.06(1)(c)(c) Equipment and capital asset costs. Equipment and capital assets purchased with grant funds awarded under this chapter, if approved in advance by the department. Inclusion of the equipment or capital asset in a grant agreement constitutes the department’s approval for costs under this paragraph. Equipment and capital assets shall conform to the procedures for maintenance and disposition of assets outlined under s. NR 193.14. If several component parts are purchased separately and assembled into a single piece of equipment, the department may consider the total cost of all components of the unit for reimbursement when considering the appropriate cost-share percentage. NR 193.06(1)(d)(d) Acquisition costs. Acquisition costs associated with the purchase of fee simple interest or a conservation easement land acquisition. NR 193.06(2)(2) Ineligible costs. Costs not directly associated with or necessary for the implementation of the project, as determined by the department, are ineligible for reimbursement. Ineligible costs include those for activities outlined under ss. NR 193.54 and 193.64 as well as all of the following: NR 193.06(2)(a)(a) Fines or penalties incurred due to a violation of, or failure to comply with, federal, state, or local laws and regulations. NR 193.06(2)(b)(b) Ordinary operation expenses of a grantee, such as salaries and expenses of public officials that are not directly related to the project. NR 193.06(2)(c)(c) Purchase of aquatic plant harvesters, boats, motor vehicles, or office furniture. NR 193.06 NoteNote: Financial support for the purchase of aquatic plant harvesters is available as specified in s. 30.92 (4) (b) 8., Stats. NR 193.06(2)(h)(h) Routine maintenance and operating costs of equipment or facilities, including pumps, aerators, plant harvesters, or sedimentation basins. NR 193.06(2)(i)(i) Indirect costs not directly assignable to a grant, program or project. NR 193.06(2)(k)(k) Clothing, except as provided under the department-approved watercraft inspection program and other authorized department activities. NR 193.06(2)(L)(L) Consulting costs for preparing an application for a grant awarded under this chapter. NR 193.06 HistoryHistory: CR 19-078: cr. Register May 2020 No. 773, eff. 6-1-20; correction in (1) (a) 1., (c), (d), (2) (intro.), (k) made under s. 35.17, Stats., Register May 2020 No. 773. NR 193.07(1)(1) The grantee shall pay the grantee match for a grant awarded under this chapter using funds not provided by the department. The minimum grantee match shall amount to the percentage of the total project cost that is specified in Table 1 under s. NR 193.05. The grantee shall confer with the department if the grantee match includes federal funds or other state funds to determine applicability as grantee match. NR 193.07(2)(a)(a) Eligible sources of grantee match may be cash or in-kind contributions. Cash match may include cash from the grantee; funds generated by local, non-department state or federal governments; and grants or contributions from foundations, businesses, private individuals or nonprofit organizations. In-kind contributions shall otherwise be eligible expenses under the awarded grant subprogram and shall conform to the requirements of expense eligibility for that particular subprogram, except as indicated under subd. 6. In-kind contributions may include any of the following: NR 193.07(2)(a)1.1. Labor from grantee staff established by grantee time sheets including salary, hourly wages, fringe benefits, and other costs determined by the department to be appropriate for the direct implementation and administration of the project. NR 193.07(2)(a)2.2. Donated labor from volunteers, the maximum value of which is established by the department and included in the Surface Water Grant Program Guidance available on the Surface Water Grant Program website. Volunteers shall be at least 14 years of age in order for their time to be eligible as match. NR 193.07 NoteNote: For a county conducting a project requiring compliance with U.S. department of agriculture natural resources conservation service standards, the value of donated labor rate in that county may be established by the U.S. department of agriculture farm service agency.
NR 193.07(2)(a)3.3. Donated professional services with the value determined in writing by the donor on donor letterhead. NR 193.07(2)(a)4.4. Donated supplies or construction materials, with the value determined in writing by the donor. NR 193.07(2)(a)5.5. Donated equipment, with the equipment purchase and rental value determined by the WisDOT’s Classified Equipment Rates Standard and Special Rated Units for highway equipment. If the item donated does not appear on the WisDOT’s Classified Equipment Rates Standard and Special Rated Units document, the applicant shall determine the value of donations using one of the following methods: NR 193.07(2)(a)5.a.a. By choosing the closest equipment equivalent from WisDOT’s Classified Equipment Rates Standard and Special Rated Units for highway equipment. Where the WisDOT’s Classified Equipment Rates Standard and Special Rated Units for highway equipment lists “rate set locally,” the department may determine a rate as published in the Surface Water Grant Program Guidance. NR 193.07(2)(a)5.b.b. By determining the current market value using at least 3 estimates for purchase of equipment from vendors within the vicinity of the project. The lowest estimate will be used to establish the value of donated equipment. The applicant shall submit copies of all estimates with the grant application and the grantee shall maintain copies of estimates in the grantee’s project file. NR 193.07(2)(a)5.c.c. By determining the daily market rental rate at the time of application. The applicant shall establish the daily market rental rate using at least 3 estimates for the daily rental rate of equipment from vendors within the vicinity of the project. The lowest estimate will be used to establish the value of donated equipment use, prorated to reflect the number of hours of actual use. NR 193.07 NoteExample: Presume the daily market rate for renting a trailer is $60 every 8 hours, and the project requires 2 hours of use. The donated value for the trailer rental would amount to $15.
NR 193.07 NoteNote: An applicant shall use the version of the WisDOT’s Classified Equipment Rates Standard and Special Rated Units for highway equipment in effect in the year in which the equipment usage occurred. The rates for equipment may be obtained from the Wisconsin department of transportation. See the department’s Surface Water Grant Program website for the current Wisconsin department of transportation’s Classified Equipment Rates published in the State Highway Maintenance Manual.
NR 193.07(2)(a)6.6. Eligible costs associated with a watercraft inspection project as outlined in s. NR 193.63 if the costs are used as grantee match for Education grants and Lake, River and AIS Planning grants. Watercraft inspection costs funded in part with state dollars are not eligible sources of grantee match. NR 193.07(2)(a)7.7. Other costs determined by the department to be necessary to carry out a successful project. NR 193.07(2)(b)(b) The grantee shall track match expenditures by subcategory shown in the approved project budget, maintain proofs of purchase and proofs of payment for cash expenditures, and maintain all documentation that established the value for all donated, in-kind contributions. NR 193.07(2)(c)(c) The grantee shall track the substantiated value of donated materials, equipment, services, and labor as all or part of the local share of the project costs. NR 193.07 NoteNote: In-kind contributions may come from grantee members or from third parties. For grant purposes, “third parties” are neither the department of natural resources nor the grantee.
NR 193.07 HistoryHistory: CR 19-078: cr. Register May 2020 No. 773, eff. 6-1-20; correction in (2) (a) (intro.) made under s. 35.17, Stats., Register May 2020 No. 773. NR 193.08(1)(1) Procedures. A grantee shall implement cost containment measures for all capital assets and any supply, service, or equipment item purchased by a grantee for projects funded with a grant awarded under this chapter if the cost exceeds $2,500. The grantee shall identify the cost containment procedure used when requesting reimbursement. The department may request that the grantee submit proof of cost containment procedures used in an application. The grantee shall use one or more of the following cost containment procedures: NR 193.08(1)(a)(a) Average cost. Using cost information obtained within the 12 months prior to the start date of the grant agreement, determine an average cost per unit of material or labor for the implementation of activities. The grantee may use information obtained from the department, other departments, or other sources to determine average costs. Under this option, eligible project costs may not exceed the average cost. NR 193.08(1)(b)(b) Competitive bidding. Following the requirements under ch. 16, Stats., a grantee may request bids from contractors for the implementation of practices listed in a grant agreement. The grantee shall identify criteria for determining acceptable qualifications and publish these with the bid notice. Under this option, a grantee may select the lowest responsible bidder. NR 193.08 NoteNote: Applicants may wish to review the Procurement Guide available on the Surface Water Grant Program website.
NR 193.08(1)(c)(c) Flat rate. The department may establish flat rates for eligible costs funded under this chapter. An applicant or grantee may choose to use the department’s flat rate as one means of cost containment. Cost containment for services provided by a sub-unit of a local government may use one or more of the flat rates chosen by that sub-unit of local government. The grantee may use data obtained from the department, other departments, or from other sources to determine a flat rate. NR 193.08 NoteNote: Flat rates will be published by the department on the Surface Water Grant Program website.
NR 193.08(1)(d)(d) Force account. A grantee may assign its employees to implement a practice. NR 193.08(1)(e)(e) Alternative cost containment measures. The grantee may propose an alternative cost containment procedure if the alternative is determined to be more effective than the cost containment procedures described in pars. (a) to (d). The grantee shall identify the alternative in the grant application it submits for review and approval by the department. NR 193.08(2)(2) Donations. The value of donated materials and supplies, equipment, services, and labor necessary to implement practices shall be established using cost containment procedures in this section. The department may request that the grantee submit proof of procedures used to value donations related to a project. All sources of grantee match, including donations, shall be indicated in the grant application submitted under this chapter. In-kind contributions shall abide by the all of following cost containment measures: NR 193.08(2)(a)(a) The maximum value of donated professional labor may not exceed the prevailing local market wage for equivalent work. NR 193.08(2)(b)(b) The maximum value of donated non-professional labor may not exceed the rate established by the department. NR 193.08 NoteNote: The rate established by the department will be published on the Surface Water Grant Program website.
NR 193.08(2)(d)(d) The value of donated materials and services may not exceed market rates and shall be established by invoice. NR 193.08(3)(a)(a) Cost containment procedures established in this section do not apply to fee simple or easement land acquisition under subch. VII. Cost of land acquisition shall in all cases be determined by appraisal approved by the department. NR 193.08(3)(b)(b) To further control certain supplies, services, or equipment to be purchased by the grantee for department-approved projects, the department may establish a maximum cost for some supplies, services, equipment or activities in a landowner incentive program. Department-established award caps will be identified in the Surface Water grants Applicant Guide published by the department on the Surface Water Grant Program website at least 90 days before the grant application submission deadline. NR 193.08 HistoryHistory: CR 19-078: cr. Register May 2020 No. 773, eff. 6-1-20; correction in (3) (b) made under s. 35.17, Stats., Register May 2020 No. 773.
