Chapter Jus 12

Jus 12.02(15)(a)2. 2. Overtime and night differentials within the county’s established policies;

Jus 12.02(15)(a)3. 3. Travel expenses of program personnel that are reasonable, actual, and necessary to perform program functions;

Jus 12.02(15)(a)4. 4. Actual, necessary, and out-of-pocket costs for space rental added as a necessity to accommodate the program;

Jus 12.02(15)(a)5. 5. Staff development, including registration fees, travel to and from training and conferences, meals, lodging, membership dues, subscriptions, and library materials. Staff development shall relate directly to the provision of services or protection of the rights enumerated in ch. 950, Stats., and is subject to the approval and requirements of the department;

Jus 12.02(15)(a)6. 6. Public information, including the printing of brochures and similar projects;

Jus 12.02(15)(a)7. 7. Telephone costs, including reasonable and necessary monthly charges for local and long distance calls and installation for new programs’ start-up;

Jus 12.02(15)(a)8. 8. Maintenance, repair, and replacement of equipment, including maintenance contracts and replacement or repair of existing equipment previously approved by the department;

Jus 12.02(15)(a)9. 9. Office supplies subject to the approval of the department;

Jus 12.02(15)(a)10. 10. Equipment or non-expendable personal property having a useful life of more than one year and acquisition cost of more than $500 including taxes and installation costs; unless otherwise authorized by the department, equipment purchases are allowable only for new programs’ start-up;

Jus 12.02(15)(a)11. 11. Contractual services, including professional services not readily available within a county’s program and clearly consistent with program objectives. The services shall be subject to the approval of the department.

Jus 12.02(15)(b) (b) The department shall review the program plan and approve allowable costs. Only direct costs incurred for the delivery of services defined in ss. 950.055 and 950.06, Stats., and this chapter are allowable for reimbursement purposes. Costs incurred for government functions that would otherwise be performed with or without a victim and witness assistance program are not allowable for reimbursement purposes.

Jus 12.02(16) (16) Annual report.

Jus 12.02(16)(a) (a) Each county with an approved plan on file with the department shall submit to the department at least annually a report on the implementation of its plan.

Jus 12.02(16)(b) (b) The department shall prescribe the content and format of the annual report.

Jus 12.02 History History: Cr. Register, February, 1992, No. 434, eff. 3-1-92; corrections in (5) (n) and (15) (b) made under s. 13.93 (2m) (b) 7., Stats., Register September 2001 No. 549.

Jus 12.03 Jus 12.03 Financial requirements.

Jus 12.03(1) (1) Reimbursement rate. A county with a plan approved by the department is eligible to receive reimbursement for not more than 90% of the county’s cost as approved by the department. If the reimbursement requests exceed the appropriations, the department may reduce the reimbursement to each county in an equal percentage.

Jus 12.03(2) (2) Reimbursement frequency. The department shall reimburse counties on a semiannual basis for the purposes of this chapter.

Jus 12.03(3) (3) Reimbursement claim submission. The county shall submit the completed claim form to the department within a reasonable period of time after January 1st and July 1st of each year.

Jus 12.03(4) (4) Reimbursement claim review. The department shall review reimbursement claims for compliance with this chapter and the approved county plan.

Jus 12.03(5) (5) Termination of reimbursement. The department may terminate or suspend reimbursement if it finds a substantial failure by a county to comply with the approved plan and laws and regulations affecting the program.

Jus 12.03(6) (6) Accounting practices. Counties shall maintain an accounting system which discloses the amount and disposition of all reimbursed funds. Generally accepted accounting practices shall be followed.

Jus 12.03(7) (7) Expenditure of funds. County records shall show expenditure of funds by source. All ledger account entries shall be supported by secondary or intermediate records and the original source documentation.

Jus 12.03(8) (8) Time and effort records. Counties shall keep time and effort records for each county employee providing direct services and support services under this chapter. Time and effort records include hours worked and brief description of work done.

Jus 12.03(9) (9) Accessibility of records. All record books, documents, and records related to the program shall be accessible to the department for inspection and audit upon reasonable notice.

Jus 12.03(10) (10) Retention of records. All records shall be retained for at least 3 years. Records for property shall be kept for 3 years after the property’s final disposition.

Jus 12.03(11) (11) Audit.

Jus 12.03(11)(a) (a) A county shall include the victim and witness assistance program in its annual audit.

Jus 12.03(11)(b) (b) If an audit shows discrepancies, adjustments may be made in future reimbursement payments. A copy of all audit discrepancies shall be forwarded to the department as soon as possible.

Jus 12.03 History History: Cr. Register, February, 1992, No. 434, eff. 3-1-92.

Jus 12.04 Jus 12.04 Intergovernmental cooperation.

Jus 12.04(1) (1) Purpose. The county board, district attorney, law enforcement agencies, clerks of courts, correctional agencies, and social service agencies shall cooperate with each other and assist in carrying out the purposes of this chapter to ensure that victims and witnesses of crimes receive the rights and services to which they are entitled.

Jus 12.04(2) (2) Availability of reports and files. The district attorney, law enforcement agencies, correctional agencies, state agencies, and the courts shall make available to the person or agency responsible for administering the program all reports and files, except reports and files which are required by statute to be kept confidential, if the reports or files are required by the person or agency to carry out program responsibilities under s. 950.07, Stats.

Jus 12.04 History History: Cr. Register, February, 1992, No. 434, eff. 3-1-92.