Chapter DOC 349

DOC 349.15(2) (2) In order to obtain a variance, the lockup administrator shall demonstrate in writing to the division’s regional detention facilities specialist that strict enforcement of the rule would result in unreasonable hardship for administration of the lockup and that the variance would provide equivalent or better protection for the health, safety, welfare and rights of inmates and the public.

DOC 349.15(3) (3) The department may impose specific conditions, including time limits on a variance, in order to protect the health, safety, rights or welfare of inmates or the public.

DOC 349.15(4) (4) Violation of any condition under which a variance is granted constitutes a violation of this chapter. Upon finding that there has been a violation of a condition of a variance, the department may revoke the variance and strictly enforce the rule.

DOC 349.15 History History: Cr. Register, January, 1990, No. 409, eff. 2-1-90; emerg. r. and recr. eff. 3-19-90; r. and recr. Register, November, 1990, No. 419, eff. 12-1-90.

DOC 349.16 DOC 349.16 Policy and procedure manual.

DOC 349.16(1) (1) Content of manual. The lockup administrator shall develop a written policy and procedure manual for the operation of each lockup facility. The policies and procedures contained in the manual shall be developed in consultation with outside resources, such as medical, mental health, alcohol and other drug abuse, and developmental disabilities providers, and shall reference any agreements with such providers for the provision of services to inmates identified as needing care and treatment. The manual shall contain the following components:

DOC 349.16(1)(a) (a) Statement of the availability of the manual to staff.

DOC 349.16(1)(b) (b) Statement of the policies of the lockup facility on inmate programs, including inmate health screening and care, suicide prevention, control and administration of medications, and communicable disease control.

DOC 349.16(1)(c) (c) Statement of policies and procedures for detention of juveniles who are alleged to have committed a delinquent act, consistent with s. DOC 349.21.

DOC 349.16(1)(d) (d) Statement of the procedure for notification of inmates and juveniles of each policy under pars. (b) and (c).

DOC 349.16(2) (2) Submission and approval of manual.

DOC 349.16(2)(a) (a) Division approval. The lockup administrator shall submit the initial policy and procedure manual to the division for approval by April 1, 1993.

DOC 349.16(2)(a)1. 1. The division shall approve or disapprove the manual in writing within 60 days after submission. If the division approves the manual, the division shall notify the lockup administrator in writing of the approval.

DOC 349.16(2)(a)2. 2. If the division disapproves the manual, the division shall notify the lockup administrator in writing of the decision and the reasons for the disapproval. If the lockup administrator accepts the decision, the lockup administrator shall submit a revised manual which conforms with the decision within 21 days of the date of the disapproval. If the lockup administrator does not accept the decision of the division, then the lockup administrator may appeal under par. (b).

DOC 349.16(2)(b) (b) Appeal to secretary. Within 21 days of the date of the disapproval, the lockup administrator may appeal the division’s disapproval to the secretary. The secretary shall issue a decision within 30 days of the appeal. The decision shall be in writing and shall state the reasons for the decision. If required by the secretary’s decision, the lockup administrator shall modify the manual and resubmit it within 60 days of the decision to the division.

DOC 349.16(2)(c) (c) Changes to manual. Any proposed substantive changes to an approved manual shall be submitted to the division and shall be reviewed under the procedures of this section.

DOC 349.16 History History: Cr. Register, December, 1992, No. 444, eff. 1-1-93; emerg. renum. (1) (c) to be (1) (d) and am., cr. (1) (c), eff. 12-10-98; renum. (1) (c) to be (1) (d) and am., cr. (1) (c), Register, June, 1999, No. 522, eff. 7-1-99.

DOC 349.17 DOC 349.17 Inmate health screening and care. The manual under s. DOC 349.16 shall contain policies and procedures for inmate health screening and care, including the following components:

DOC 349.17(1) (1) Health screening form which is developed in conjunction with health care professionals and which is used at booking to obtain information relating to each inmate’s medical and dental condition, medical illnesses or disabilities, mental illnesses, developmental disabilities, alcohol or other drug abuse problems and suicide risk.

DOC 349.17(2) (2) Procedures for the documentation of health screening results, referrals made or health care provided and maintenance of documents in an inmate’s confidential medical file.

DOC 349.17(3) (3) Names, addresses and telephone numbers of health care providers or agencies who have agreed to provide emergency and other health care services for special needs inmates.

DOC 349.17(4) (4) Procedures for the referral of an inmate to lockup facility health care staff or to other agencies which provide health care.

DOC 349.17(5) (5) Designation of staff who have the authority to make health care decisions, including emergency medical and dental care.

DOC 349.17(6) (6) Documentation in an inmate’s confidential medical file of any referral and identification of the services provided, including emergency services.

DOC 349.17(7) (7) Maintenance of agreements between the lockup facility and providers of health care services.

DOC 349.17 History History: Cr. Register, December, 1992, No. 444, eff. 1-1-93.

DOC 349.18 DOC 349.18 Suicide prevention. The manual under s. DOC 349.16 shall contain policies and procedures relating to the supervision and housing of inmates who may be at risk of seriously injuring themselves, including the following components:

DOC 349.18(1) (1) Assessment of an inmate’s suicide risk at booking and documentation of the results.

DOC 349.18(2) (2) Designation of persons who may assess an inmate’s level of suicide risk and who may authorize placement on and removal from a suicide watch status for inmates who are suicide risks.

DOC 349.18(3) (3) Identification of housing areas for inmates who are suicide risks.

DOC 349.18(4) (4) Referral of inmates who are suicide risks to mental health care providers or facilities.

DOC 349.18(5) (5) Supervision of inmates who are suicide risks, including frequency of observation and documentation of supervision.

DOC 349.18(6) (6) Communication between health care and lockup facility personnel regarding the status of an inmate who is a suicide risk.

DOC 349.18(7) (7) Intervention of a suicide in progress, including first aid measures.

DOC 349.18(8) (8) List of persons to be notified in case of potential, attempted or completed suicides.

DOC 349.18(9) (9) Documentation of actions and decisions regarding inmates who are suicide risks.

DOC 349.18 History History: Cr. Register, December, 1992, No. 444, eff. 1-1-93.

DOC 349.19 DOC 349.19 Control and administration of medications. The manual under s. DOC 349.16 shall contain policies and procedures relating to the control and administration of prescription and nonprescription medications, including the following components:

DOC 349.19(1) (1) Determination by appropriate personnel that all medications brought in by inmates or other persons for an inmate are necessary.

DOC 349.19(2) (2) Inventory and secured storage of all medications brought into the lockup facility.

DOC 349.19(3) (3) Designation of staff who are authorized to administer or who are authorized to deliver medication to inmates.

DOC 349.19(4) (4) Administration or delivery of prescription and nonprescription medications to inmates.

DOC 349.19(5) (5) Documentation of all medication administered or delivered to an inmate, including who prescribed the medication, who administered or delivered the medications and the date and time of administration or delivery. All refusals of recommended or prescribed medications by an inmate must be documented.

DOC 349.19(6) (6) Return of an inmate’s medications inventoried at admission.

DOC 349.19(7) (7) Inventory or disposal of unused medications upon the inmate’s release or transfer.

DOC 349.19 History History: Cr. Register, December, 1992, No. 444, eff. 1-1-93.

DOC 349.20 DOC 349.20 Communicable disease control. The manual under s. DOC 349.16 shall contain policies and procedures relating to the care, treatment and supervision of inmates who may have communicable diseases, including the following components:

DOC 349.20(1) (1) Provision of treatment and supervision of inmates during isolation or quarantine under s. 252.06 (6) (b), Stats.

DOC 349.20(2) (2) Documentation of the need for isolation or quarantine under s. 252.06 (6) (b), Stats., in the inmate’s confidential medical file.

DOC 349.20 History History: Cr. Register, December, 1992, No. 444, eff. 1-1-93; correction in (1) and (2) made under s. 13.93 (2m) (b) 7., Stats., Register December 2006 No. 612.

DOC 349.21 DOC 349.21 Detention of juveniles.

DOC 349.21(1) (1) A lockup may not be used for the secure detention of juveniles, except a lockup may be used to hold juveniles who are alleged to have committed a delinquent act.

DOC 349.21(2) (2) A lockup administrator may authorize the holding of a juvenile who is alleged to have committed a delinquent act only if all of the following criteria are met:

DOC 349.21(2)(a) (a) Except as provided in this section, the lockup facility meets the provisions of this chapter and has been approved by the department as a suitable place for holding juveniles in custody.

DOC 349.21(2)(b) (b) The lockup administrator shall have developed and implemented policies and procedures which ensure sight and sound separation between juveniles and adult inmates in all areas of the lockup facility, including entrances, booking, intake, elevators, staircases, cells, holding rooms, and all other areas in which juveniles could have contact with adult inmates.

DOC 349.21(2)(c) (c) The lockup administrator shall have established and implemented policies and procedures to ensure that juvenile records are maintained in a confidential manner and kept separate from adult inmate records in accordance with s. 938.396, Stats.

DOC 349.21(3) (3) The lockup administrator may only authorize that a juvenile who is alleged to have committed a delinquent act be placed in secure custody status for a period of time not to exceed 6 hours.

DOC 349.21(4) (4) The lockup administrator may only authorize that a juvenile who is alleged to have committed a delinquent act be placed in secure custody status for investigative purposes.

DOC 349.21(5) (5) Lockup facility staff shall physically observe each juvenile and document each observation. The observations shall be at irregular intervals in accordance with the following schedule:

DOC 349.21(5)(a) (a) Every juvenile at least once every 20 minutes.

DOC 349.21(5)(b) (b) Every juvenile exhibiting behavioral or mental problems, such as mental disturbance, suicidal tendency, or being under the influence of alcohol or drugs, at least once every 15 minutes.

DOC 349.21 History History: Emerg. cr. eff. 12-10-98; cr. Register, June, 1999, No. 522, eff. 7-1-99.