Chapter DOC 347

DOC 347.29(3) (3) No person except those authorized under s. 51.30 or 146.82, Stats., or other applicable state and federal laws, may have access to information in the records or be permitted to inspect the records.

DOC 347.29 History History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.

subch. VII of ch. DOC 347 Subchapter VII — Resources for Youth

DOC 347.30 DOC 347.30 Clothing, towels, and bedding.

DOC 347.30(1) (1) Clothing.

DOC 347.30(1)(a) (a) If youth are not permitted to wear personal clothing, all of the following shall be provided upon admission:

DOC 347.30(1)(a)1. 1. A set of clean clothing.

DOC 347.30(1)(a)2. 2. Clean socks and undergarments.

DOC 347.30(1)(a)3. 3. Clean footwear.

DOC 347.30(1)(b) (b) All clothing provided shall be of appropriate size for the youth.

DOC 347.30(1)(c) (c) All clothing provided shall be appropriate to the season.

DOC 347.30(1)(d) (d) Clothing shall be laundered at a minimum of 2 times per week, and on a more frequent basis as required by the nature of work assignments and programmed activities.

DOC 347.30(1)(e) (e) Undergarments and socks shall be laundered as necessary to provide clean undergarments and socks daily. Youth shall receive the same set of undergarments and socks back after laundering.

DOC 347.30(2) (2) Towels and bedding.

DOC 347.30(2)(a) (a) Staff shall provide each youth with a clean towel and washcloth daily.

DOC 347.30(2)(b) (b) Staff shall provide youth with clean bed linens at least once per week.

DOC 347.30(2)(c) (c) Staff shall provide youth with a clean blanket at least once per month.

DOC 347.30(3) (3) Mattresses and pillows.

DOC 347.30(3)(a) (a) Staff shall provide youth with a clean mattress and pillow.

DOC 347.30(3)(b) (b) Each mattress and each pillow shall be covered with a fire retardant, waterproof, easy-to-sanitize material.

DOC 347.30(3)(c) (c) Mattresses and pillows shall be kept in good repair and in a clean and sanitary condition. Staff shall repair or remove from circulation any mattresses with holes or cracks.

DOC 347.30(3)(d) (d) Mattresses and pillows shall be cleaned and sanitized before reissue.

DOC 347.30 History History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.

DOC 347.31 DOC 347.31 Commissary services. If a facility provides commissary, vending, or other similar services for youth, the facility shall develop policies and procedures relating to these services.

DOC 347.31 History History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.

DOC 347.32 DOC 347.32 Mail.

DOC 347.32(1) (1) The facility shall not limit the amount of correspondence sent and received by youth.

DOC 347.32(2) (2) The facility shall deliver incoming mail to youth on the same day that it is received at the facility.

DOC 347.32(3) (3) Outgoing youth mail shall be posted daily excluding weekends and holidays.

DOC 347.32(4) (4) Appropriate writing materials shall be provided to youth upon request.

DOC 347.32(5) (5) Postage for a minimum of 2 non-privileged letters a week shall be provided for each youth.

DOC 347.32(6) (6) Postage for privileged mail may not be limited.

DOC 347.32(7) (7) The facility shall establish parameters for inspecting privileged and non-privileged mail.

DOC 347.32(8) (8) If mail is withheld, staff shall inform the youth and send a written notice to the sender explaining the reason for withholding. Staff shall log the date, time, reason, and disposition of the mail, including any money or items of personal property; save the mail; and inform the youth.

DOC 347.32(9) (9) Mail addressed to a released youth shall be forwarded unopened to the youth or returned to the sender or post office if no forwarding address is available.

DOC 347.32 History History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.

DOC 347.33 DOC 347.33 Communication.

DOC 347.33(1) (1) Upon admission, youth shall be given an opportunity as soon as possible to communicate with social supporters.

DOC 347.33(2) (2) Youth shall have the opportunity to communicate with approved individuals external to the facility no less than once per day.

DOC 347.33(3) (3) The facility may not charge youth to communicate.

DOC 347.33(4) (4) The facility shall make accommodations for youth with hearing or speech disabilities or limited English proficiency.

DOC 347.33(5) (5) The facility shall inform youth if external communication is withheld or monitored.

DOC 347.33(6) (6) The facility may not monitor conversations between youth and their attorneys.

DOC 347.33(7) (7) Youth may speak with social supporters in their language of choice regardless of staff comprehension.

DOC 347.33 History History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.

DOC 347.34 DOC 347.34 Visitation.

DOC 347.34(1) (1) Access.

DOC 347.34(1)(a) (a) The facility shall provide visitation hours sufficient to accommodate daily contact visits for youth. Visiting hours shall be designated during both the day and the evening with a minimum of 3 hours before 5:00 p.m. and 2 hours after 5:00 p.m.

DOC 347.34(1)(b) (b) The facility shall provide for individually scheduled visits outside of normal visiting hours with prior approval.

DOC 347.34(1)(c) (c) The facility shall post visitation policies and procedures, including visitation schedule, in a place readily accessible to visitors and youth.

DOC 347.34(1)(d) (d) Areas used for visitation shall accommodate groups of varying sizes, be child-friendly, and offer interactive toys, games, and children’s books to promote social supporter interaction.

DOC 347.34(1)(e) (e) Staff may not impose non-contact visits absent a documented security threat.

DOC 347.34(1)(f) (f) The facility may conduct searches of visitors entering the facility.

DOC 347.34(2) (2) Visitor list.

DOC 347.34(2)(a) (a) The facility shall maintain an approved visitor list for each youth. Youth shall have access to the current approved visitor list.

DOC 347.34(2)(b) (b) Except as otherwise provided in this chapter, only visitors on a youth’s approved list will be permitted to visit the youth.

DOC 347.34(2)(c) (c) Except as provided in par. (e), staff shall permit youth to visit with social supporters.

DOC 347.34(2)(d) (d) Youth or others may request an addition to the list of approved visitors, and if the request is not approved by the facility, both the youth and the person will be notified of the reasons for the action in writing.

DOC 347.34(2)(e) (e) The facility may deny a person’s inclusion on the approved visitor list or remove a person from the approved visitors list. Justification to deny a person’s inclusion on or removal from the visitor list may include any of the following:

DOC 347.34(2)(e)1. 1. There are reasonable grounds to believe that the visitor has attempted to bring contraband into the facility in the past 12 months.

DOC 347.34(2)(e)2. 2. There are reasonable grounds to believe the visitor poses a threat to the safety and security of visitors, staff, youth, or the facility.

DOC 347.34(2)(e)3. 3. There are reasonable grounds to believe that the youth may victimize the proposed visitor or the proposed visitor may victimize the youth.

DOC 347.34(2)(e)4. 4. There is a court order prohibiting a visit.

DOC 347.34 History History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.

DOC 347.35 DOC 347.35 Publications.

DOC 347.35(1) (1) The facility shall provide access to reading materials of general interest including books, newspapers, and magazines to all youth.

DOC 347.35(2) (2) The facility may not limit access to reading materials except when reasonably related to the security of the facility or the health and development of the youth.

DOC 347.35 History History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.

DOC 347.36 DOC 347.36 Religious practices.

DOC 347.36(1) (1) The facility may not discriminate against a youth on the basis of the youth’s religious beliefs.

DOC 347.36(2) (2) Youth shall have the opportunity to participate in religious practices, services, and programming, and have access to property of their religious practices consistent with existing state and federal law.

DOC 347.36(3) (3) Staff and individuals who provide religious programming or services may not compel youth participation in or adoption of a particular religion.

DOC 347.36(4) (4) The facility shall notify youth of the schedule of religious services available.

DOC 347.36 History History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.

DOC 347.37 DOC 347.37 Legal access. The facility shall provide youth access to the courts, attorneys, and legal materials and research.

DOC 347.37 History History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.

DOC 347.38 DOC 347.38 Grievance procedure.

DOC 347.38(1) (1) General.

DOC 347.38(1)(a) (a) The facility shall provide all youth with access to a grievance procedure that provides an opportunity for resolution of complaints.

DOC 347.38(1)(b) (b) The facility shall provide a process by which youth can submit grievances in a confidential manner that is only accessible by a supervisor or designee.

DOC 347.38(2) (2) Procedure.

DOC 347.38(2)(a) (a) The facility shall screen all grievances within 24 hours of receipt, excluding weekends and holidays. Priority shall be given to grievances concerning health and safety.

DOC 347.38(2)(b) (b) The facility shall, within 7 days of receipt of the grievance, issue a written response and provide a copy to the youth. The response shall state the issue, the facts upon which any decision is based, the decision, and the reasons for the decision.

DOC 347.38(2)(c) (c) The facility shall provide at least one level of appeal.

DOC 347.38(2)(d) (d) The facility shall maintain a grievance log that includes all of the following:

DOC 347.38(2)(d)1. 1. The date and time each grievance is received.

DOC 347.38(2)(d)2. 2. The nature of the grievance.

DOC 347.38(2)(d)3. 3. The date of the response.

DOC 347.38(2)(d)4. 4. The individual issuing a response.