Chapter DOC 347

DOC 347.45 DOC 347.45 Youth, family, and social supporter engagement.

DOC 347.45(1) (1) Orientation and access.

DOC 347.45(1)(a) (a) Orientation and information. The facility shall provide a parent, guardian, or legal custodian orientation materials upon admission.

DOC 347.45(1)(b) (b) Access to youth. The facility shall provide youth access to social supporters in accordance with s. DOC 347.34.

DOC 347.45(2) (2) Opportunities for input. The facility shall do all of the following:

DOC 347.45(2)(a) (a) Provide multiple methods for social supporters to provide recommendations regarding facility programming, services, and operations.

DOC 347.45(2)(b) (b) Provide opportunities for social supporters to submit a formal complaint regarding facility programming, services, visitation, and operations. The facility shall respond to formal complaints within 7 days, excluding weekends and holidays.

DOC 347.45(2)(c) (c) Provide multiple methods for youth to provide recommendations regarding facility programming, services, and operations.

DOC 347.45(3) (3) Interactions. Subject to s. DOC 347.46, the facility shall provide opportunities for youth and social supporter interactions through a variety of activities.

DOC 347.45 History History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.

DOC 347.46 DOC 347.46 Case plan and treatment.

DOC 347.46(1) (1) Case plan.

DOC 347.46(1)(a) (a) The facility shall develop a written case plan for the youth within 30 days of admission based on the assessment in s. DOC 347.14.

DOC 347.46(1)(b) (b) Case planning teams shall, at a minimum, consist of all of the following:

DOC 347.46(1)(b)1. 1. The youth.

DOC 347.46(1)(b)2. 2. The youth’s identified family or legal guardian.

DOC 347.46(1)(b)3. 3. A clinical staff member.

DOC 347.46(1)(b)4. 4. A case manager.

DOC 347.46(1)(b)5. 5. A security staff member.

DOC 347.46(1)(c) (c) The case plan shall incorporate evidence-based practices and trauma-informed care and science-aligned principles.

DOC 347.46(1)(d) (d) The facility shall engage each youth to identify positive social supporters in the community.

DOC 347.46(1)(e) (e) The case plan may include involvement of social supporters, treatment providers, and other programming organizations in the community.

DOC 347.46(1)(f) (f) The case plan shall be time-limited, goal-oriented, and individualized to the meet the specific needs of the youth as identified from the assessment.

DOC 347.46(2) (2) Reassessment. At least once every 3 months, professional staff shall conduct a reassessment of the youth and the case plan to determine progress toward meeting the plan goals.

DOC 347.46(2)(a) (a) The facility shall conduct an individual case plan review at least every three months and revise the plan as needed, consistent with the youth’s needs, case plan goals, and the permanency planning goals of the placing person or agency.

DOC 347.46(2)(b) (b) Professional staff shall document the results of all youth reassessments and case plan reviews to include the date of each review and the names of participants.

DOC 347.46(3) (3) Treatment programming. The facility shall provide treatment programming as identified in the case plan.

DOC 347.46 History History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.

subch. IX of ch. DOC 347 Subchapter IX — Safety and Security

DOC 347.47 DOC 347.47 Security practices.

DOC 347.47(1) (1) Key control.

DOC 347.47(1)(a) (a) All keys assigned to staff shall be stored in a secure area when not in use and accessible in the event of an emergency.

DOC 347.47(1)(b) (b) All keys assigned to staff shall be inventoried and documented at shift change.

DOC 347.47(1)(c) (c) Youth are not permitted to handle or utilize keys assigned to staff.

DOC 347.47(1)(d) (d) Keys issued to youth shall be inventoried when issued and returned.

DOC 347.47(2) (2) Weapons control.

DOC 347.47(2)(a) (a) The facility shall establish protocols for the introduction, availability, inventory, and storage of other security control devices and specify the level of authority required for access and use.

DOC 347.47(2)(b) (b) Firearms, electronic control devices, and chemical agents are not permitted in the facility except when brought in by law enforcement in emergency situations.

DOC 347.47(3) (3) Tool control. Tool control shall include the introduction, use, storage, and inventory of all tools brought into the facility or stored on-site.

DOC 347.47(4) (4) Searches.

DOC 347.47(4)(a) (a) Youth.

DOC 347.47(4)(a)1. 1. Searches shall not be conducted as a form of harassment, punishment, or discipline.

DOC 347.47(4)(a)2. 2. Searches of youth, except in exigent circumstances, shall be conducted by a staff member of the same gender as the youth. The facility’s transgender protocol must be followed for youth when this applies.

DOC 347.47(4)(a)3. 3. Body cavity searches shall be conducted by a qualified health care professional.

DOC 347.47(4)(a)4. 4. The facility shall document the reason for all youth strip, body cavity, and cross-gender pat down searches and any items discovered through the search.

DOC 347.47(4)(a)5. 5. All youth strip, body cavity, and cross-gender pat down searches shall require the documented approval of a supervisor or designee.

DOC 347.47(4)(b) (b) Visitors. The facility shall develop protocols for the searching of visitors and their possessions.

DOC 347.47(4)(c) (c) Facility. At a minimum, monthly facility searches of all youth accessible areas shall be conducted and documented to control the existence of contraband.

DOC 347.47(5) (5) Door and lock inspections. Monthly inspections shall be conducted and documented to determine if all facility doors and locks within and to the secure perimeter of the facility are in good working order.

DOC 347.47(6) (6) Facility repair. Any damage to the facility that compromises safety or security shall be promptly and securely repaired.

DOC 347.47 History History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.

DOC 347.48 DOC 347.48 Observation of youth.

DOC 347.48(1) (1) A youth may be placed in their room only for any of the following purposes:

DOC 347.48(1)(a) (a) Sleeping purposes.

DOC 347.48(1)(b) (b) Healthcare reasons.

DOC 347.48(1)(c) (c) Upon a voluntary request.

DOC 347.48(1)(d) (d) To maintain the safety and security of other youth, staff, and the facility during an emergency situation.

DOC 347.48(1)(e) (e) Administrative confinement.

DOC 347.48(2) (2) The facility shall have a system for providing wellness checks of youth. All youth shall be personally observed by facility security staff at staggered intervals not to exceed any of the following:

DOC 347.48(2)(a) (a) Thirty minutes for youth in the general population.

DOC 347.48(2)(b) (b) Fifteen minutes for any of the following:

DOC 347.48(2)(b)1. 1. Youth on a suicide or self-harm watch.

DOC 347.48(2)(b)2. 2. Youth in administrative confinement.

DOC 347.48(2)(b)3. 3. Youth in a receiving room or holding room.

DOC 347.48(2)(b)4. 4. Youth voluntarily requests.

DOC 347.48(3) (3) Each wellness check shall be documented.

DOC 347.48(4) (4) A video monitoring system may be used to supplement but not replace personal observations.

DOC 347.48(5) (5) Staff shall provide direct continuous personal observation when a youth is mechanically restrained.

DOC 347.48(6) (6) The facility shall conduct and document formal physical counts of youth at least 3 times per day, with a minimum of one count per shift.

DOC 347.48(7) (7) The facility shall ensure there is no physical or visual contact between youth and adult inmates.

DOC 347.48(8) (8) The facility shall ensure there is no sustained sound contact between youth and adult inmates.

DOC 347.48 History History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.

DOC 347.49 DOC 347.49 Administrative confinement.

DOC 347.49(1) (1) Administrative confinement may only be used for a youth who poses a serious risk of imminent physical harm to others or facility security.

DOC 347.49(2) (2) The facility shall designate on-site supervisory staff who may initiate administrative confinement and remove youth from administrative confinement.

DOC 347.49(3) (3) If at any point the youth no longer poses a risk of imminent physical harm, the youth must be immediately returned to general population.

DOC 347.49(4) (4) An initial period of administrative confinement may not exceed 4 hours for a youth posing a risk of imminent physical harm to others.

DOC 347.49(5) (5) Administrative confinement may be extended 4 hours with one additional 4-hour extension thereafter (for a total of up to 12 hours) if all of the following occur:

DOC 347.49(5)(a) (a) A qualified mental health professional recommends continued confinement because the youth poses a risk of imminent physical harm to others.

DOC 347.49(5)(b) (b) A plan is commenced to either promptly return the youth to general population or transfer the youth to another facility.

DOC 347.49(6) (6) Administrative confinement time limits may be tolled from 8 p.m. to 8 a.m.

DOC 347.49(7) (7) Administrative confinement may only be used beyond 24 hours to effectuate transfer of the youth to another facility under a commenced plan.

DOC 347.49(8) (8) The facility shall notify the following individuals of an administrative confinement placement as soon as practicable:

DOC 347.49(8)(a) (a) A qualified mental health professional.

DOC 347.49(8)(b) (b) A qualified health care professional.

DOC 347.49(8)(c) (c) Affected facility staff.

DOC 347.49(8)(d) (d) The youth’s parent or guardian.

DOC 347.49(8)(e) (e) The county or tribe of placement.

DOC 347.49(9) (9) The facility shall document all actions and decisions regarding youth in administrative confinement to include all of the following: