Chapter DHS 147

DHS 147.03 Note Note: Examples of an in-kind match are the dedication of staff time not supported by the grant to grant activities and the use of buildings, furniture or equipment not obtained with grant income for grant activities.

DHS 147.03(10) (10) “Nonprofit corporation” has the meaning specified in s. 255.05 (1) (b), Stats., namely, a nonstock, nonprofit corporation, organized under ch. 181, Stats.

DHS 147.03(11) (11) “Organization” has the meaning specified in s. 255.05 (1) (c), Stats., namely, a nonprofit corporation or a public agency which proposes to provide services to individuals.

DHS 147.03(12) (12) “Project” means a time-limited cancer control and prevention effort supported by a grant awarded by the department under this chapter.

DHS 147.03(13) (13) “Project year” means the 12-month period selected by the department over which period a project will be supported by a grant under this chapter.

DHS 147.03(14) (14) “Public agency” has the meaning specified in s. 255.05 (1) (d), Stats., namely, a county, city, village, town or school district or an agency of this state or of a county, city, village, town or school district.

DHS 147.03(15) (15) “Review committee” means a committee established by the department to review applications for grants under this chapter.

DHS 147.03(16) (16) “RFP” means a request for proposals, a document released by the department to solicit applications for project support, and which defines project priorities, who may apply for funding, the amounts available for support of given types of projects, the term of projects, application procedures, review criteria, and procedures for appealing rejection of an application.

DHS 147.03(17) (17) “Selected grantee” means an applicant to whom funds are to be awarded, but with whom an agreement under s. DHS 147.06 (5) has not yet been signed.

DHS 147.03 History History: Register, April, 1989, No. 400, eff. 5-1-89; corrections made under s. 13.93 (2m) (b) 7., Stats., Register, August, 1995, No. 476; corrections in (3) and (8) made under s. 13.92 (4) (b) 6. and 7., Stats., Register January 2009 No. 637.

DHS 147.04 DHS 147.04 Allocation of funds. The department shall annually allocate funds available for the support of cancer control and prevention projects according to priorities established by the department. These priorities shall be based upon such factors as, for example, social need, target population, responsiveness of a condition to intervention, availability of a proposed service, availability of applicants capable of providing a needed service, the incidence rates of the various cancers which a proposed project would address, scientific merit and the cost of a proposed service.

DHS 147.04 History History: Register, April, 1989, No. 400, eff. 5-1-89.

DHS 147.05 DHS 147.05 Application.

DHS 147.05(1) (1) Who may apply. An applicant for a grant may be:

DHS 147.05(1)(a) (a) A public agency;

DHS 147.05(1)(b) (b) A nonprofit corporation;

DHS 147.05(1)(c) (c) An institution; or

DHS 147.05(1)(d) (d) An individual.

DHS 147.05(2) (2) Solicitation.

DHS 147.05(2)(a) (a) The department shall solicit applications for initial grants by preparing one or more RFPs, publishing legal notice of the availability of the RFPs in the official state newspaper, and distributing copies of the RFPs upon request.

DHS 147.05(2)(b) (b) The department may solicit applications for continuation grants from currently-funded projects in a form determined by the department to be appropriate for the projects.

DHS 147.05 Note Note: Prospective applicants may ask to be placed on a mailing list of parties to be sent future RFPs by writing the Division of Public Health, Bureau of Community Health Promotion, P.O. Box 2659, Madison, WI 53701-2659.

DHS 147.05(3) (3) Making application.

DHS 147.05(3)(a) (a) Parties considering making application for a grant shall give notice to the department of intent to apply. Notice shall be given in the form and according to the instructions given in the relevant RFP or continuation grant application instructions.

DHS 147.05(3)(b) (b) An application for a grant shall be made in accordance with the format specified in the relevant RFP or continuation grant application instructions.

DHS 147.05(3)(c) (c) An application for a grant shall be submitted to the department, as specified in the appropriate RFP or continuation grant application instructions, by the deadline shown in the RFP or continuation grant application instructions.

DHS 147.05(4) (4) Content of an application. The department shall specify in each RFP or set of continuation grant application materials the format of and the required elements to be included in an application for these funds.

DHS 147.05(5) (5) Review of applications.

DHS 147.05(5)(a) (a) Preliminary review. The department shall review all applications for a grant for compliance with the format and content specifications of the relevant RFP or continuation grant application instructions. The department may reject any application failing to meet the specifications published in the RFP. Rejection of an application for failure to meet form and content specifications is not subject to appeal.

DHS 147.05(5)(b) (b) Final review.

DHS 147.05(5)(b)1. 1. A review committee or review committees consisting of individuals selected by the department shall evaluate applications for initial and continuation grants. The number and expertise of members of a review committee or committees shall be determined by the department based on the nature and number of the applications anticipated, as determined by notices of intent received under sub. (3) (a).

DHS 147.05(5)(b)2. 2. The review committee or committees shall review applications for initial or continuation grants in accordance with the criteria specified in the relevant RFP or continuation grant application materials. Criteria may include, depending upon the nature of the service being solicited, but are not limited to, target population, purposes and objectives of the proposed project, scientific merit, reasonableness of the proposed budget and budget justification, evaluation plans, success in achieving previously-stated objectives, evidence of cooperation with other agencies and organizations in the proposed service area and the stated qualifications of the applicant.

DHS 147.05 History History: Register, April, 1989, No. 400, eff. 5-1-89.

DHS 147.06 DHS 147.06 Awards.

DHS 147.06(1) (1) Making awards.

DHS 147.06(1)(a) (a) The department shall make awards based on the priorities set forth in par. (d), the recommendations resulting from the review under s. DHS 147.05 (5) and other factors such as geographic distribution of cancer control and prevention services; existing providers or availability of services in the proposed project service area; the availability of other, more appropriate fund sources for the proposed project; the likelihood that the proposed cancer control and prevention service would exist even absent this funding; and the apparent balance between cancer control and prevention activities and administration of a project.

DHS 147.06(1)(b) (b) The department may reject any or all applications.

DHS 147.06(1)(c) (c) The department may negotiate the amount of an award made under par. (a), specific budget items and project goals and objectives before entering into a commitment.

DHS 147.06(1)(d) (d) Priority among types of applicants shall be given in the following order:

DHS 147.06(1)(d)1. 1. Public agencies, nonprofit corporations and institutions; and

DHS 147.06(1)(d)2. 2. Individuals.

DHS 147.06(2) (2) Matching. All awards shall be matched by the recipient at a rate of not less than 1:1. The amount of funding under a grant due a grant recipient, up to a maximum of the stated award level in the agreement between the department and the agency, shall be finally determined by the amount of match, documented as prescribed by the department, that is reported as expended by the recipient at the close of each project year. Funds already disbursed to the recipient which have not been appropriately matched shall be repaid to the department according to a schedule determined by the department, or, in the case of a continuation grant, may be applied to the subsequent year’s award.

DHS 147.06(3) (3) Notification. The department shall notify in writing all applicants for initial or continuation grants of award decisions.

DHS 147.06(4) (4) Appeal. An applicant may appeal rejection of an application for funds based on alleged failure of the department to adhere to specified review and award criteria and procedures. The appeal shall be in writing and shall be submitted in accordance with instructions which the department shall include in the relevant RFP instructions or continuation grant application materials. The appeal shall fully and clearly identify and describe all contested issues. No interpretation or judgment of the relevant review committee or committees may be appealed.

DHS 147.06(5) (5) Agreement. An award shall be contingent upon the signing by both parties of an agreement drawn up by the department. Failure of a selected grantee to sign the agreement shall result in withdrawal of the offer of award. A preliminary draft of the relevant agreement shall be included in each RFP or set of continuation grant application materials. The final agreement may differ from the preliminary draft.

DHS 147.06(6) (6) Availability of funds.

DHS 147.06(6)(a) (a) All funding decisions shall be contingent upon the availability of funds under s. 20.435 (1) (cc), Stats. Any changes in the amount available which were unforeseen at the time of the department’s release of an RFP or continuation grant application materials shall be accommodated by the department, as appropriate, by means of reduction, elimination or increase in existing awards, by awarding of funds to applicants previously denied due to insufficient funds, or by release of a new RFP or new continuation grant application materials.

DHS 147.06(6)(b) (b) Any funds that become available due to denial of an award to a selected grantee as a result of failure of the selected grantee to sign the required agreement or as a result of termination of a project by either party shall be reallocated by the department at its discretion but within the limits of the intent of the appropriation and this chapter.

DHS 147.06 History History: Register, April, 1989, No. 400, eff. 5-1-89; correction in (6) (a) made under s. 13.92 (4) (b) 7., Stats., Register January 2009 No. 637; correction in (6) (a) made under s. 13.92 (4) (b) 7., Stats., Register July 2011 No. 667.

DHS 147.07 DHS 147.07 Allowable uses of funds. Restrictions on the use of funds made available through grants under s. 255.05, Stats., and this chapter may vary depending upon the type of project being solicited. Costs not allowable shall include the purchase or renovation of buildings, the purchase of land, the purchase of major medical equipment and the costs of treatment for patients unless otherwise specified. Any other restriction shall be specified in the RFP or continuation grant application materials and in the agreement under s. DHS 147.06 (5).

DHS 147.07 History History: Register, April, 1989, No. 400, eff. 5-1-89; correction made under s. 13.93 (2m) (b) 7., Stats., Register, August, 1995, No. 476.

DHS 147.08 DHS 147.08 Records and reports. All recipients of awards under this chapter shall maintain records of the projects supported by the awards and shall submit to the department reports as specified by the department. Failure to maintain these records or to submit these reports may result in the department’s termination of the award.

DHS 147.08 History History: Register, April, 1989, No. 400, eff. 5-1-89.

DHS 147.09 DHS 147.09 Exceptions to requirements. Except with regard to the requirement that all awards be matched at a ratio of not less than 1:1, as specified in s. DHS 147.06 (2), the department may grant an exception to any requirement under this chapter if the department is convinced that an alternative to the requirement meets the intent of and is in compliance with s. 255.05, Stats.

DHS 147.09 History History: Register, April, 1989, No. 400, eff. 5-1-89; correction made under s. 13.93 (2m) (b) 7., Stats., Register, August, 1995, No. 476.