DHS 120.12(3)(c)1.1. A hospital shall submit to the department the data specified in par. (b) according to a schedule specified by the department. DHS 120.12 NoteNote: Health care providers who are required to send their information directly to the department should use the following address: Bureau of Health Information and Policy, P. O. Box 2659, Madison, Wisconsin 53701-2659, or deliver the communications to Room 372, 1 W. Wilson Street, Madison, Wisconsin.
DHS 120.12(3)(c)2.2. The department may change the due date specified in subd. 1. and if the department does so, the department shall notify each hospital of the change at least 30 days before the data are due. DHS 120.12(3)(c)3.3. The department may grant an extension of a deadline specified in this paragraph only when the hospital adequately justifies to the department the hospital’s need for additional time. In this subdivision, “adequate justification” means a delay due to a strike, fire, natural disaster or catastrophic computer failure. A hospital desiring an extension shall submit a request for an extension in writing to the department at least 10 calendar days prior to the date that the data are due. The department may grant an extension for up to 30 calendar days. DHS 120.12(3)(d)1.1. Each hospital shall review the data for accuracy and completeness prior to submitting the survey to the department. DHS 120.12(3)(d)2.2. The department shall check the accuracy and completeness of all submitted information. DHS 120.12(3)(d)3.3. If the department has contacted the hospital and has determined that resubmission of the survey is necessary, the department shall return questionable survey response data to the hospital that submitted the survey with information for revision and resubmission. DHS 120.12(3)(d)4.4. The hospital shall resubmit the survey returned by the department to the hospital within 10 working days after the hospital’s receipt of the questionable survey. DHS 120.12(3)(d)5.5. After the department has made any revisions under subd. 3. in the information for a particular hospital, the department shall send the hospital a copy of all variables submitted by that hospital to the department or subsequently corrected by the department. DHS 120.12(3)(d)6.6. The hospital shall review the survey for accuracy and completeness and shall supply the department within the 10 working days specified in subd. 4. after receipt of the questionable survey with any corrections. DHS 120.12(3)(d)7.a.a. Within the 10-working day period under subd. 4., the chief executive officer or designee of each hospital shall submit to the department a signed affirmation statement. DHS 120.12(3)(d)7.b.b. Hospitals submitting affirmation statements to the department electronically shall use a digital signature approved by the department and returned by the hospital during the timeframes for data submission specified by the department. A signature on the electronic data affirmation statement represents the signatory’s acknowledgment that the data is accurate and the data submitter may no longer submit revised data. DHS 120.12(3)(d)7.c.c. If the department discovers survey errors after the department’s release of the data or if a hospital representative notifies the department of survey errors after the department’s release of the data, the department shall note the data errors as caveats to the completed datasets. DHS 120.12(3)(e)(e) Data adjustment methods. There shall be no adjustment methods for annual hospital survey data submitted by hospitals. DHS 120.12(3)(f)1.1. There shall be no waivers from the data submission requirements under this subsection. DHS 120.12(3)(f)2.2. Hospitals that close, merge or change their reporting fiscal year shall submit an annual survey [for] the applicable partial year. DHS 120.12 NoteNote: A missing word is shown in brackets.
DHS 120.12(4)(4) Published notices of hospital rate increases or charges in excess of rates. DHS 120.12(4)(a)(a) Data to be collected. Under s. DHS 120.09 (4), hospitals shall submit all newspaper notices and affidavits of publication to the department. DHS 120.12(4)(b)(b) Data submission procedures. Under s. DHS 120.09 (4), hospitals shall submit a newspaper notice and affidavit of publication to the department within 14 calendar days after the hospital receives the affidavit of publication. DHS 120.12 NoteNote: Health care providers who are required to send their information directly to the department should use the following address: Bureau of Health Information and Policy, P. O. Box 2659, Madison, Wisconsin 53701-2659, or deliver the communications to Room 372, 1 W. Wilson Street, Madison, Wisconsin.
DHS 120.12(4)(c)(c) Data verification, review and comment procedures. There shall be no verification, review and comment procedures for published notices submitted by hospitals. DHS 120.12(4)(d)(d) Data adjustment methods. There shall be no adjustment methods for published notices submitted by hospitals. DHS 120.12(4)(e)(e) Waiver from data submission requirements. There shall be no waivers from the data submission requirements under this subsection. DHS 120.12(5)(a)(a) Data to be collected. Hospitals shall submit to the department all of the following data for each patient: DHS 120.12(5)(b)1.1. Each hospital shall electronically submit the data elements required under par. (a). The method of submission, data formats and coding specifications shall be defined in the department’s data submission manual. DHS 120.12(5)(b)2.2. Hospitals shall send the data to the department within 45 calendar days of the last day of each calendar quarter using the department’s electronic submission system. Calendar quarters shall begin on January 1, April 1, July 1 and October 1 and shall end on March 31, June 30, September 30 and December 31. DHS 120.12(5)(b)3.3. Upon written request, the department shall provide consultation to a hospital to enable the hospital to submit data according to department specifications. DHS 120.12(5)(b)4.4. The department may grant an extension of the time limits specified under subd. 2. only when the hospital adequately justifies to the department the hospital’s need for additional time. In this subdivision, “adequate justification” means a delay due to a strike, fire, natural disaster or catastrophic computer failure. A hospital desiring an extension shall submit a request for an extension in writing to the department at least 10 calendar days prior to the date that the data are due. The department may grant an extension for up to 30 calendar days. DHS 120.12(5)(b)5.5. Each hospital shall submit inpatient data electronically with physical specifications, format and record layout in accordance with the department’s data submission manual. DHS 120.12(5)(b)6.a.a. To ensure confidentiality, hospitals using qualified vendors to submit data shall submit to the department an original trading partner agreement that has been signed and notarized by the qualified vendor and the hospital. DHS 120.12(5)(b)6.b.b. Hospitals shall be accountable for their qualified vendor’s failure to submit data in the formats required by the department. DHS 120.12(5)(c)(c) Data verification, review and comment procedures. The data verification, review and comment procedures specified in s. DHS 120.11 (1) to (3) shall apply. DHS 120.12(5)(d)(d) Physician verification, review and comment on hospital-submitted claims data. The data verification, review and comment procedures specified in s. DHS 120.11 (1), (2) and (4) shall apply. DHS 120.12(5)(e)(e) Data adjustment methods. The department shall adjust health care charge and mortality information for case mix and severity using commonly acceptable methods and tools designed for administrative claims information to perform adjustments for a class of health care providers. DHS 120.12(5)(f)(f) Waiver from data submission requirements. There shall be no waivers from the data submission requirements under this subsection. DHS 120.12(5)(g)1.1. To be considered compliant with this chapter, a facility’s data submission shall be all of the following: DHS 120.12(5)(g)1.a.a. Submitted to the department electronically, as specified in the data submission manual. DHS 120.12(5)(g)1.c.c. Meet the department standard of 10% or fewer records that do not pass the department’s error checking procedures on or before the data submission due date. DHS 120.12(5)(g)2.2. Facilities that fail to achieve a compliant data submission as required under this subsection may be subject to forfeitures. DHS 120.12(5m)(a)(a) Data to be collected. Hospitals shall submit to the department all of the following data for each patient:
