Chapter DHS 108

Register May 2010 No. 653

Chapter DHS 108

GENERAL ADMINISTRATION

DHS 108.01   Safeguarded information.

DHS 108.02   Department rights and responsibilities.

DHS 108.03   County responsibilities.

Ch. DHS 108 Note Note: Chapter HSS 108 was renumbered Chapter HFS 108 under s. 13.93 (2m) (b) 1., Stats., and corrections made under s. 13.93 (2m) (b) 6. and 7., Stats., Register, January, 1997, No. 493. Chapter HFS 108 was renumbered to chapter DHS 108 under s. 13.92 (4) (b) 1., Stats., and corrections made under s. 13.92 (4) (b) 7., Stats., Register December 2008 No. 636.

DHS 108.01 DHS 108.01 Safeguarded information.

DHS 108.01(1) (1) Except for purposes directly related to direct program administration, the department may not use or disclose any information concerning past or present applicants and recipients of MA.

DHS 108.01(2) (2) In this section, “direct program administration” means:

DHS 108.01(2)(a) (a) Determining initial eligibility of the applicant and continuing eligibility of the recipient;

DHS 108.01(2)(b) (b) Determining appropriate services to be covered;

DHS 108.01(2)(c) (c) Providing services for recipients;

DHS 108.01(2)(d) (d) Processing provider claims for reimbursement;

DHS 108.01(2)(e) (e) Auditing provider claims for reimbursement;

DHS 108.01(2)(f) (f) Investigating or prosecuting criminal or civil proceedings conducted in connection with program administration;

DHS 108.01(2)(g) (g) Seeking third-party payment for services provided to a recipient; and

DHS 108.01(2)(h) (h) Other activities determined by the department to be necessary for proper and efficient administration of MA.

DHS 108.01(3) (3) The department shall request the attorney general to institute appropriate action when necessary to enforce provisions of this section.

DHS 108.01(4) (4) Safeguarded information concerning an individual applicant or recipient shall include but not be limited to:

DHS 108.01(4)(a) (a) Name and address;

DHS 108.01(4)(b) (b) Social data, including but not limited to:

DHS 108.01(4)(b)1. 1. Marital status;

DHS 108.01(4)(b)2. 2. Age;

DHS 108.01(4)(b)3. 3. Race;

DHS 108.01(4)(b)4. 4. Names and MA numbers of family members;

DHS 108.01(4)(b)5. 5. Paternity status of children; and

DHS 108.01(4)(b)6. 6. Unique identifying characteristics;

DHS 108.01(4)(c) (c) Economic data, including but not limited to:

DHS 108.01(4)(c)1. 1. Assets;

DHS 108.01(4)(c)2. 2. Amount of assistance received;

DHS 108.01(4)(c)3. 3. Amount of medical expenses incurred;

DHS 108.01(4)(c)4. 4. Sources of payment or support;

DHS 108.01(4)(c)5. 5. Past or present employment;

DHS 108.01(4)(c)6. 6. Income, regardless of source;

DHS 108.01(4)(c)7. 7. Social security number; and

DHS 108.01(4)(c)8. 8. Income expense deductions;

DHS 108.01(4)(d) (d) Agency evaluation information, including but not limited to:

DHS 108.01(4)(d)1. 1. Verification of client information; and

DHS 108.01(4)(d)2. 2. Identity of verification sources; and

DHS 108.01(4)(e) (e) Medical data, including but not limited to:

DHS 108.01(4)(e)1. 1. Past history and medical record content;

DHS 108.01(4)(e)2. 2. Diagnosis;

DHS 108.01(4)(e)3. 3. Drugs prescribed;

DHS 108.01(4)(e)4. 4. Course of treatment prescribed; and

DHS 108.01(4)(e)5. 5. Name of provider.

DHS 108.01(5) (5) For purposes of direct program administration, the department may permit disclosure to, or use of safeguarded information by, legally qualified persons or agency representatives outside the department. Governmental authorities, the courts, and law enforcement officers are persons outside the department who shall comply with sub. (6).

DHS 108.01(6) (6) Persons or agency representatives outside the department to whom the department may disclose or permit use of safeguarded information shall meet the following qualifications:

DHS 108.01(6)(a) (a) The purpose for use or disclosure shall involve direct program administration; and

DHS 108.01(6)(b) (b) The person or the person’s agency shall be bound by law or other legally enforceable obligation to observe confidentiality standards comparable to those observed by the department.

DHS 108.01(7) (7) Unless it is related to direct program administration, the department shall respond to a subpoena for a case record or for agency representative testimony regarding an applicant or recipient as follows:

DHS 108.01(7)(a) (a) The department shall provide the court and all parties to the proceeding with a copy of this section;

DHS 108.01(7)(b) (b) The department shall request that the attorney general intervene in the proceeding in a manner which will give effect to this section; and

DHS 108.01(7)(c) (c) The department shall notify in writing applicants or recipients affected by a subpoena for safeguarded information.

DHS 108.01(8) (8) The department shall publicize this section as follows:

DHS 108.01(8)(a) (a) Publication in the Wisconsin administrative code;

DHS 108.01(8)(b) (b) Incorporation by reference in certification procedures for all providers; and

DHS 108.01(8)(c) (c) Incorporation in information provided to recipients regarding their rights and responsibilities.

DHS 108.01(9) (9) The secretary or a designee shall determine the appropriate application of this section to circumstances not covered expressly by this section. Use or disclosure not expressly provided for in this section may not occur prior to this determination.