DHS 107.09(4)(f)2.a.a. Overall management and evaluation of the care plan. The development, management and evaluation of a patient care plan based on the physician’s orders constitute skilled services when, in terms of the patient’s physical or mental condition, the development, management and evaluation necessitate the involvement of technical or professional personnel to meet needs, promote recovery and actuate medical safety. This includes the management of a plan involving only a variety of personal care services where in light of the patient’s condition the aggregate of the services necessitates the involvement of technical or professional personnel. Skilled planning and management activities are not always specifically identified in the patient’s clinical record. In light of this, where the patient’s overall condition supports a finding that recovery or safety can be assured only if the total care required is planned, managed, and evaluated by technical or professional personnel, it is appropriate to infer that skilled services are being provided; DHS 107.09(4)(f)2.b.b. Observation and assessment of the patient’s changing condition. When the patient’s condition is such that the skills of a nurse or other technical or professional person are required to identify and evaluate the patient’s need for possible modification of treatment and the initiation of additional medical procedures until the patient’s condition is stabilized, the services constitute skilled nursing or rehabilitation services. Patients who in addition to their physical problems exhibit acute psychological symptoms such as depression, anxiety or agitation may also require skilled observation and assessment by technical or professional personnel for their safety and the safety of others. In these cases, the special services required shall be documented by a physician’s orders or nursing or therapy notes; and DHS 107.09(4)(f)2.c.c. Patient education. In cases where the use of technical or professional personnel is necessary to teach a patient self-maintenance, the teaching services constitute skilled nursing or rehabilitative services. DHS 107.09(4)(g)1.a.a. Considered appropriate by the department and provided by a Christian Science sanatorium either operated by or listed and certified by the First Church of Christ Scientist, Boston, Mass.; or DHS 107.09(4)(g)1.b.b. Provided by a facility located on an Indian reservation that furnishes, on a regular basis, health-related services and is licensed pursuant to s. 50.03, Stats., and ch. DHS 132. DHS 107.09(4)(g)2.2. Intermediate care services may include services provided in an institution for developmentally disabled persons if: DHS 107.09(4)(g)2.a.a. The primary purpose of the institution is to provide health or rehabilitation services for developmentally disabled persons; DHS 107.09(4)(g)3.3. Intermediate care services may include services provided in a distinct part of a facility other than an intermediate care facility if the distinct part: DHS 107.09(4)(g)3.b.b. Is an identifiable unit, such as an entire ward or contiguous ward, a wing, a floor, or a building; DHS 107.09(4)(g)3.d.d. Houses all recipients for whom payment is being made for intermediate care facility services, except as provided in subd. 4.; DHS 107.09(4)(g)4.4. If the department includes as intermediate care facility services those services provided by a distinct part of a facility other than an intermediate care facility, it may not require transfer of a recipient within or between facilities if, in the opinion of the attending physician, transfer might be harmful to the physical or mental health of the recipient. DHS 107.09(4)(h)(h) Determining the appropriateness of services at the skilled level of care. DHS 107.09(4)(h)1.1. In determining whether the services needed by a recipient can only be provided in a skilled nursing facility on an inpatient basis, consideration shall be given to the patient’s condition and to the availability and feasibility of using more economical alternative facilities and services. DHS 107.09(4)(h)2.2. If a needed service is not available in the area in which the individual resides and transporting the person to the closest facility furnishing the services would be an excessive physical hardship, the needed service may be provided in a skilled nursing facility. This would be true even though the patient’s condition might not be adversely affected if it would be more economical or more efficient to provide the covered services in the institutional setting. DHS 107.09(4)(h)3.3. In determining the availability of alternative facilities and services, the availability of funds to pay for the services furnished by these alternative facilities shall not be a factor. For instance, an individual in need of daily physical therapy might be able to receive the needed services from an independent physical therapy practitioner. DHS 107.09(4)(i)1.1. Each recipient who is a resident in a public or privately-owned nursing home shall have an account established for the maintenance of earned or unearned money payments received, including social security and SSI payments. The payee for the account shall be the recipient, a legal representative of the recipient or a person designated by the recipient as his or her representative. DHS 107.09(4)(i)2.2. If it is determined by the agency making the money payment that the recipient is not competent to handle the payments, and if no other legal representative can be appointed, the nursing home administrator may be designated as the representative payee. The need for the representative payee shall be reviewed when the annual review of the recipient’s eligibility status is made. DHS 107.09(4)(i)3.3. The recipient’s account shall include documentation of all deposits and withdrawals of funds, indicating the amount and date of deposit and the amount, date and purpose of each withdrawal. DHS 107.09(4)(i)4.4. Upon the death or permanent transfer of the resident from the facility, the balance of the resident’s trust account and a copy of the account records shall be forwarded to the recipient, the recipient’s personal representative or to the legal guardian of the recipient. No facility or any of its employees or representatives may benefit from the distribution of a deceased recipient’s personal funds unless they are specifically named in the recipient’s will or constitute an heir-at-law. DHS 107.09(4)(i)5.5. The department’s determination that a facility has violated this paragraph shall be cause for the facility to be decertified from MA. DHS 107.09(4)(j)1.1. Bedhold payments shall be made to a nursing home for an eligible recipient during the recipient’s temporary absence for hospital treatment, a therapeutic visit or to participate in a therapeutic rehabilitative program, if the following criteria are met: DHS 107.09(4)(j)1.a.a. The facility’s occupancy level meets the requirements for bedhold reimbursement under the nursing home reimbursement formula. The facility shall maintain adequate records regarding occupancy and provide these records to the department upon request; DHS 107.09(4)(j)1.b.b. For bedholds resulting from hospitalization of a recipient, reimbursement shall be available for a period not to exceed 15 days for each hospital stay. There is no limit on the number of stays per year. No recipient may be administratively discharged from the nursing home unless the recipient remains in the hospital longer than 15 days; DHS 107.09(4)(j)1.c.c. The first day that a recipient is considered absent from the home shall be the day the recipient leaves the home, regardless of the time of day. The day of return to the home does not count as a bedhold day, regardless of the time of day; DHS 107.09(4)(j)1.d.d. A staff member designated by the nursing home administrator, such as the director of nursing service or social service director, shall document the recipient’s absence in the recipient’s chart and shall approve in writing each leave; DHS 107.09(4)(j)1.e.e. Claims for bedhold days may not be submitted when it is known in advance that a recipient will not return to the facility following the leave. In the case where the recipient dies while hospitalized, or where the facility is notified that the recipient is terminally ill, or that due to changes in the recipient’s condition the recipient will not be returning to the facility, payment may be claimed only for those days prior to the recipient’s death or prior to the notification of the recipient’s terminal condition or need for discharge to another facility; DHS 107.09(4)(j)1.f.f. For bedhold days for therapeutic visits or for participation in therapeutic/rehabilitative programs, the recipient’s physician shall record approval of the leave in the physician’s plan of care. This statement shall include the rationale for and anticipated goals of the leave as well as any limitations regarding the frequency or duration of the leave; and DHS 107.09(4)(j)1.g.g. For bedhold days due to participation in therapeutic/rehabilitative programs, the program shall meet the definition of therapeutic/rehabilitative program under s. DHS 101.03 (175). Upon request of the department, the nursing home shall submit, in writing, information on the dates of the program’s operation, the number of participants, the sponsorship of the program, the anticipated goals of the program and how these goals will be accomplished, and the leaders or faculty of the program and their credentials. DHS 107.09(4)(j)2.2. Bedhold days for therapeutic visits and therapeutic/rehabilitative programs and hospital bedhold days which are not separately reimbursed to the facility by MA in accordance with s. 49.45 (6m), Stats., may not be billed to the recipient or the recipient’s family. DHS 107.09(4)(k)(k) Private rooms. Private rooms shall not be a covered service within the daily rate reimbursed to a nursing home, except where required under s. DHS 132.51 (2) (b). However, if a recipient or the recipient’s legal representative chooses a private room with full knowledge and acceptance of the financial liability, the recipient may reimburse the nursing home for a private room if the following conditions are met: DHS 107.09(4)(k)1.1. At the time of admission the recipient or legal representative is informed of the personal financial liability encumbered if the recipient chooses a private room; DHS 107.09(4)(k)3.3. The recipient or legal representative is personally liable for no more than the difference between the nursing home’s private pay rate for a semi-private room and the private room rate; and DHS 107.09(4)(k)4.4. Pursuant to s. DHS 132.31 (1) (d), if at any time the differential rate determined under subd. 3. changes, the recipient or legal representative shall be notified by the nursing home administrator within 15 days and a new consent agreement shall be reached. DHS 107.09(4)(m)(m) Physician certification of need for SNF or ICF inpatient care. DHS 107.09(4)(m)1.1. A physician shall certify at the time that an applicant or recipient is admitted to a nursing home or, for an individual who applies for MA while in a nursing home before the MA agency authorizes payment, that SNF or ICF nursing home services are or were needed. DHS 107.09(4)(m)2.2. Recertification shall be performed by a physician, a physician’s assistant, or a nurse practitioner under the supervision of a physician as follows: DHS 107.09(4)(m)2.a.a. Recertification of need for inpatient care in an SNF shall take place 30, 60 and 90 days after the date of initial certification and every 60 days after that; DHS 107.09(4)(m)2.b.b. Recertification of need for inpatient care in an ICF shall take place no earlier than 60 days and 180 days after initial certification, at 12, 18 and 24 months after initial certification, and every 12 months after that; and DHS 107.09(4)(m)2.c.c. Recertification shall be considered to have been done on a timely basis if it was performed no later than 10 days after the date required under subd. 2. a. or b., as appropriate, and the department determines that the person making the certification had a good reason for not meeting the schedule. DHS 107.09(4)(n)(n) Medical evaluation and psychiatric and social evaluation — SNF. DHS 107.09(4)(n)1.1. Before a recipient is admitted to an SNF or before payment is authorized for a resident who applies for MA, the attending physician shall: DHS 107.09(4)(n)1.a.a. Undertake a medical evaluation of each applicant’s or recipient’s need for care in the SNF; and DHS 107.09(4)(n)2.2. A psychiatric and a social evaluation of an applicant’s or recipient’s need for care shall be performed by a provider certified under s. DHS 105.22. DHS 107.09(4)(n)3.3. Each medical evaluation shall include: diagnosis, summary of present medical findings, medical history, documentation of mental and physical status and functional capacity, prognosis, and a recommendation by the physician concerning admission to the SNF or continued care in the SNF. DHS 107.09(4)(o)(o) Medical evaluation and psychological and social evaluation — ICF. DHS 107.09(4)(o)1.1. Before a recipient is admitted to an ICF or before authorization for payment in the case of a resident who applies for MA, an interdisciplinary team of health professionals shall make a comprehensive medical and social evaluation and, where appropriate, a psychological evaluation of the applicant’s or recipient’s need for care in the ICF within 48 hours following admission unless the evaluation was performed not more than 15 days before admission. DHS 107.09(4)(o)2.2. In an institution for individuals with intellectual disabilities or persons with related conditions, the team shall also make a psychological evaluation of need for care. The psychological evaluation shall be made before admission or authorization of payment, but may not be made more than 3 months before admission. DHS 107.09(4)(o)3.3. Each evaluation shall include: diagnosis; summary of present medical, social and, where appropriate, developmental findings; medical and social family history; documentation of mental and physical status and functional capacity; prognosis; kinds of services needed; evaluation by an agency worker of the resources available in the home, family and community; and a recommendation concerning admission to the ICF or continued care in the ICF. DHS 107.09(4)(o)4.4. If the comprehensive evaluation recommends ICF services for an applicant or recipient whose needs could be met by alternate services that are not then available, the facility shall enter this fact in the recipient’s record and shall begin to look for alternative services. DHS 107.09(4)(p)(p) MA agency review of need for admission to an SNF or ICF. Medical and other professional personnel of the agency or its designees shall evaluate each applicant’s or recipient’s need for admission to an SNF or ICF by reviewing and assessing the evaluations required under pars. (n) and (o). DHS 107.09(4)(q)1.1. The level of care and services to be received by a recipient from the SNF or ICF shall be documented in the physician’s plan of care by the attending physician and approved by the department. The physician’s plan of care shall be submitted to the department whenever the recipient’s condition changes. DHS 107.09(4)(q)2.2. A physician’s plan of care shall be required at the time of application by a nursing home resident for MA benefits. If a physician’s plan of care is not submitted to the department by the nursing home at the time that a resident applies for MA benefits, the department shall not certify the level of care of the recipient until the physician’s plan of care has been received. Authorization shall be covered only for the period of 2 weeks prior to the date of submission of the physician’s plan of care. DHS 107.09(4)(q)3.3. The physician’s plan of care shall include diagnosis, symptoms, complaints and complications indicating the need for admission; a description of the functional level of the individual; objectives; any orders for medications, treatments, restorative and rehabilitative services, activities, therapies, social services or diet, or special procedures recommended for the health and safety of the patient; plans for continuing care, including review and modification to the plan of care; and plans for discharge. DHS 107.09(4)(q)4.4. The attending or staff physician and a physician assistant and other personnel involved in the recipient’s care shall review the physician’s plan of care at least every 60 days for SNF recipients and at least every 90 days for ICF recipients. DHS 107.09(4)(r)(r) Reports of evaluations and plans of care - ICF and SNF. A written report of each evaluation and the physician’s plan of care shall be made part of the applicant’s or recipient’s record: DHS 107.09(4)(r)2.2. If the individual is already in the facility, immediately upon completion of the evaluation or plan. DHS 107.09(4)(s)(s) Recovery of costs of services. All medicare-certified SNF facilities shall recover all medicare-allowable costs of services provided to recipients entitled to medicare benefits prior to billing MA. Refusal to recover these costs may result in a fine of not less than $10 nor more than $100 a day, as determined by the department. DHS 107.09(4)(t)(t) Prospective payment system. Provisions regarding services and reimbursement contained in this subsection are subject to s. 49.45 (6m), Stats. DHS 107.09(4)(u)(u) Active treatment. All developmentally disabled residents of SNF or ICF certified facilities who require active treatment shall receive active treatment subject to the requirements of s. DHS 132.695. DHS 107.09(5)(5) Non-covered services. The following services are not covered services: DHS 107.09(5)(a)(a) Services of private duty nurses when provided in a nursing home; DHS 107.09(5)(b)(b) For Christian Science sanatoria, custodial care and rest and study; DHS 107.09(5)(c)(c) Inpatient nursing care for ICF personal care and ICF residential care to residents who entered a nursing home after September 30, 1981; form DHS 107.09(5)(d)(d) ICF-level services provided to a developmentally disabled person admitted after September 15, 1986, to an ICF facility other than to a facility certified under s. DHS 105.12 as an intermediate care facility for individuals with intellectual disabilities unless the provisions of s. DHS 132.51 (2) (d) 1. have been waived for that person; and DHS 107.09(5)(e)(e) Inpatient services for residents between the ages of 21 and 64 when provided by an institution for mental disease, except that services may be provided to a 21 year old resident of an IMD if the person was a resident of the IMD immediately prior to turning 21 and continues to be a resident after turning 21. DHS 107.09 NoteNote: For more information about non-covered services, see s. DHS 107.03. DHS 107.09 HistoryHistory: Cr. Register, February, 1986, No. 362, eff. 3-1-86; renum. (1) to (4) to be (2) to (5) and am. (4) (g) 2. and (5) (6) and (c), cr. (1) (4) (u), (5) (d) and (e), Register, February, 1988, No. 386, eff. 3-1-88; emerg. cr. (4) (v), eff. 8-1-88; cr. (4) (v), Register, December, 1988, No. 396, eff. 1-1-89; correction in (4) (a) 1. intro. made under s. 13.93 (2m) (b) 7., Stats., Register, April, 1999, No. 520; corrections in (4) (v) (intro.) made under s. 13.93 (2m) (b) 7., Stats., Register, October, 2000, No. 538; corrections in (4) (g) 1., 2., (j) 1. g., (k), (n) 2., (u) and (5) (d) made under s. 13.92 (4) (b) 7., Stats., Register December 2008 No. 636; 2019 Wis. Act 1: am. (4) (o) 2., (5) (d) Register May 2019 No. 761, eff. 6-1-19; CR 20-039: r. (4) (v) Register October 2021 No. 790, eff. 11-1-21; CR 23-046: r. (4) (L) Register April 2024 No. 820, eff. 5-1-24. DHS 107.10(1)(1) Covered services. Drugs and drug products covered by MA include legend and non-legend drugs and supplies listed in the Wisconsin medicaid drug index which are prescribed by a physician licensed under s. 448.04, Stats., by a dentist licensed under s. 447.05, Stats., by a podiatrist licensed under s. 448.04, Stats., by an optometrist licensed under ch. 449, Stats., by an advanced practice nurse prescriber licensed under s. 441.16, Stats., or when a physician delegates the prescribing of drugs to a nurse practitioner or to a physician’s assistant certified under s. 448.04, Stats., and the requirements under s. N 6.03 for nurse practitioners and under s. Med 8.07 for physician assistants are met. DHS 107.10 NoteNote: The Wisconsin medicaid drug index is available from the Division of Health Care Access and Accountability, P.O. Box 309, Madison, WI 53701.
DHS 107.10 NoteNote: Chapter Med 8 has been repealed.
DHS 107.10(2)(2) Services requiring prior authorization. The following drugs and supplies require prior authorization: DHS 107.10(2)(c)(c) Medically necessary, specially formulated nutritional supplements and replacement products, including enteral and parenteral products used for the treatment of severe health conditions such as pathologies of the gastrointestinal tract or metabolic disorders, as described in the MA provider handbooks and bulletins, but not including enteral nutrition products administered through a tube. DHS 107.10(2)(d)(d) Drugs the department has determined entail substantial cost or utilization problems for the MA program. These drugs shall be noted in the Wisconsin medicaid drug index;
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