Chapter DCF 201

DCF 201.065(1)(a) (a) General. A parent applying for or receiving payments under the child care subsidy program may appeal any of the following actions by the department or a child care administrative agency:

DCF 201.065(1)(a)1. 1. Denial of an application in whole or in part.

DCF 201.065(1)(a)2. 2. Failure to act on an application within 30 days.

DCF 201.065(1)(a)3. 3. Reduction, suspension, or termination of child care subsidy payments.

DCF 201.065(1)(a)4. 4. The determination of the amount and initial eligibility date of receipt of child care subsidy payments.

DCF 201.065(1)(a)5. 5. Denial of a request for a hardship authorization under s. DCF 201.039 (13) or (14).

DCF 201.065(1)(b) (b) Overpayments. A parent receiving child care subsidy payments or an individual who formerly received child care subsidy payments may appeal the determination or collection of an overpayment, including the amount of the overpayment, the determination of the amount of the overpayment still owed, warrant and execution under s. DCF 101.23 (9), levy under s. DCF 101.23 (10), or a decision under s. 49.85, Stats., to recover the overpayment by means of certification to the Wisconsin department of revenue. The parent may make only one request for appeal of the basis for the overpayment claim. Any subsequent appeals shall be limited to questions of prior payment of the debt that the department or agency is proceeding against or mistaken identity of the debtor.

DCF 201.065(1)(c) (c) Intentional program violations. A parent receiving child care subsidy payments or an individual who formerly received child care subsidy payments may appeal a determination by the department or an agency that the parent or individual has committed an intentional program violation under s. 49.151 (2), Stats.

DCF 201.065(1)(d) (d) No appeal of payment expiration. A parent may not appeal the expiration of a subsidy payment under s. DCF 201.04 (2r) (b).

DCF 201.065(2) (2) Procedure.

DCF 201.065(2)(a) (a) A request for a hearing may be made by an individual who has a right to appeal under sub. (1) or someone with legal authority to act on their behalf.

DCF 201.065(2)(b) (b)

DCF 201.065(2)(b)1. 1. A request for a hearing of an action under sub. (1) (a) or (b) shall be in writing and received at the address specified on the notice within 45 days after the date printed on the notice.

DCF 201.065(2)(b)2. 2. A request for a hearing of a determination under sub. (1) (c) shall be in writing and received at the address specified on the notice within 30 days after the date printed on the notice.

DCF 201.065(2)(c) (c) Upon receipt of a timely request for hearing, the department or the division of hearings and appeals under s. 227.43, Stats., shall give the individual a hearing as follows:

DCF 201.065(2)(c)1. 1. A fair hearing under ch. 227, Stats., and ch. HA 3 for an action under sub. (1) (a) or (b).

DCF 201.065(2)(c)2. 2. A contested case hearing under ch. 227, Stats., and ch. HA 1 for an action under sub. (1) (c).

DCF 201.065 History History: CR 17-033: cr. Register January 2018 No. 745, eff. 2-1-18; correction in (2) (c) 1. and 2. made under s. 35.17, Stats., Register January 2018 No. 745; correction in (1) (d) made under s. 13.92 (4) (b) 7., Register January 2024 No. 817.

DCF 201.07 DCF 201.07 Provider appeal rights.

DCF 201.07(1) (1) A child care provider who contests any of the following actions may request a departmental review:

DCF 201.07(1)(a) (a) Refusal to issue new child care authorizations.

DCF 201.07(1)(b) (b) Revocation of existing child care authorizations.

DCF 201.07(1)(c) (c) Refusal to issue payment to the provider.

DCF 201.07(1)(d) (d) Determination of the provider’s payment amount.

DCF 201.07(1)(e) (e) Collection of an overpayment, including the determination of the amount of the overpayment, the determination of the amount of the overpayment still owed, warrant and execution under s. DCF 201.04 (5) (eh), levy under s. DCF 201.04 (5) (ep), or a decision under s. 49.85, Stats., to recover the overpayment by means of certification to the Wisconsin department of revenue. The provider may make only one request for appeal of the basis for the overpayment claim. Any subsequent appeals shall be limited to questions of prior payment of the debt that the department or agency is proceeding against or mistaken identity of the debtor.

DCF 201.07(1)(f) (f) Issuance of a forfeiture.

DCF 201.07(2) (2) A request for a departmental review may be made by a child care provider or someone with legal authority to act on their behalf.

DCF 201.07(3) (3) A request for a departmental review shall be in writing and received at the address provided on the notice within 30 days from the date printed on the notice of action under sub. (1).

DCF 201.07(4) (4) Upon receipt of a timely request for departmental review, the department shall give the child care provider a contested case hearing under ch. 227, Stats., and ch. HA 1.

DCF 201.07(5) (5) The department may contract with the division of hearings and appeals to conduct the review.

DCF 201.07 History History: CR 02-104: cr. Register March 2003 No. 567, eff. 4-1-03; EmR1027: emerg. am. (1) (e), cr. (1) (f), eff. 7-9-10; CR 10-086: am. (1) (e), cr. (1) (f) Register December 2010 No. 660, eff. 1-1-11; correction in (1) (e) made under s. 13.92 (4) (b) 7., Stats., Register December 2010 No. 660; CR 17-033: am. (4) Register January 2018 No. 745, eff. 2-1-18; correction in (4) made under s. 35.17, Stats., Register January 2018 No. 745.

DCF 201.08 DCF 201.08 Parent copayments.

DCF 201.08(1) (1) Schedule.

DCF 201.08(1)(a) (a) The department shall set a schedule for parent copayment responsibilities for all parents who receive a child care subsidy, except as provided under sub. (2). Copayment amounts will be based on the size of the assistance group and the assistance group’s gross income. The copayment schedule is provided in Table DCF 201.08.

DCF 201.08(1)(b) (b) A parent’s share of payment may be more than the copayment amount determined using the copayment schedule in Table DCF 201.08. If a provider’s price is higher than the department’s maximum rate, the parent’s share of payment will be the difference between the provider’s price and the subsidy payment, plus any additional fees the provider charges.

DCF 201.08(2) (2) Exceptions.

DCF 201.08(2)(am) (am) Notwithstanding sub. (1), no parent may be assessed any copayment responsibility if any of the following conditions are met:

DCF 201.08(2)(am)1. 1. The parent is the child’s foster parent.

DCF 201.08(2)(am)2. 2. The parent is the child’s subsidized guardian or interim caretaker under s. 48.623, Stats.

DCF 201.08(2)(am)3. 3. The parent is a kinship care relative receiving payments under s. 48.57 (3m) or (3n), Stats., and the child was placed in the kinship care relative’s home under a court order.

DCF 201.08(2)(am)4. 4. The biological parent of the child is a minor attending school subject to the requirements of s. 49.26, Stats.

DCF 201.08 Note Note: Section 49.26 (1) (e), Stats., prohibits copayment responsibility for a minor teen parent who is attending school subject to the Learnfare school attendance requirement.

DCF 201.08(2)(am)5. 5. The parent is enrolled in Wisconsin Works under s. 49.147 (2) to (5), 49.1475, 49.148 (1m) (a), or 49.159, Stats.

DCF 201.08(2)(am)6. 6. The gross income of the assistance group is at or below 100 percent of the federal poverty level.

DCF 201.08(2)(bm) (bm) A parent shall be assessed the minimum copayment amount for the number of children in the assistance group under Table DCF 201.08 if any of the following conditions are met:

DCF 201.08(2)(bm)1. 1. The parent is the kinship care relative of a child that was not placed in the relative’s home under a court order.

DCF 201.08(2)(bm)2. 2. The parent is under the age of 20 and is attending high school or participating in a course of study meeting the standards established under s. 115.29 (4), Stats., for the granting of a declaration of equivalency to high school graduation.

DCF 201.08(2)(cm) (cm) A parent who transitions from Wisconsin works under s. 49.147 (2) to (5), 49.1475, 49.148 (1m) (a), or 49.159, Stats., to unsubsidized employment shall be assessed the minimum copayment until the parent’s next eligibility redetermination.

DCF 201.08(2)(dm) (dm) A parent that no longer meets the conditions of this subsection due to a change in circumstances, such as adoption of the child, may not be assessed the full copayment responsibility until the parent’s next eligibility redetermination.

DCF 201.08 Note Note: If a provider’s price is higher than the department’s maximum rate, a parent with no copayment responsibility under this section will still be responsible for the difference between the provider’s price and the subsidy amount, plus additional fees the provider charges.

DCF 201.08(3) (3) Adjustments.

DCF 201.08(3)(a) (a) The department may adjust the amounts in the schedule to reflect the following factors:

DCF 201.08(3)(a)1. 1. A change in child care prices or rates.

DCF 201.08(3)(a)2. 2. A change in the funding available for the child care subsidy program.

DCF 201.08(3)(a)3. 3. A change in costs due to a change in the consumer price index.

DCF 201.08(3)(a)4. 4. A change in the federal poverty level.

DCF 201.08(3)(a)5. 5. A change in economic factors affecting the cost of child care to the state, such as an increase in demand for the child care subsidy program.

DCF 201.08(3)(a)6. 6. Insufficient funding to meet the needs of all eligible families applying for or receiving a child care subsidy.

DCF 201.08(3)(a)7. 7. The purposes of the child care subsidy program.

DCF 201.08(3)(b) (b) The department shall publish adjustments to the copayment schedule in the Wisconsin administrative register.

DCF 201.08(3)(c) (c) If the department proposes to make adjustments to the copayment schedule that would increase parental copayments by 10% or more, the department shall promulgate an administrative rule to make such adjustments, and the department shall not issue an emergency rule to implement such adjustments before providing advance public notice of at least one month.

DCF 201.08(4) (4) Copayment increases during 12-month eligibility period. During a parent’s 12-month eligibility period, the parent’s copayment amount may not be increased unless any of the following conditions is met:

DCF 201.08(4)(a) (a) Increased hours. The increased copayment amount corresponds to an increase in the number of hours authorized for a child care subsidy to the parent.

DCF 201.08(4)(b) (b) Income at or above 190 percent at redetermination. All of the following conditions are met:

DCF 201.08(4)(b)1. 1. At the parent’s last eligibility redetermination, the gross income of the assistance group was at or above 190 percent of the federal poverty level but under 200 percent of the federal poverty level.

DCF 201.08(4)(b)2. 2. The increased copayment amount corresponds to an increase in the federal poverty level of the assistance group under Table DCF 201.08.

DCF 201.08(4)(b)3. 3. The copayment amount does not exceed the amount that is assessed for an assistance group at 200 percent of the federal poverty level under Table DCF 201.08.

DCF 201.08(4)(c) (c) Income at or above 200 percent at redetermination. All of the following conditions are met:

DCF 201.08(4)(c)1. 1. The gross income of the assistance group was at or above 200 percent of the federal poverty level at the parent’s last eligibility redetermination.

DCF 201.08(4)(c)2. 2. The parent’s copayment increases by $1 for every $3 by which the gross income of the assistance group exceeds 200 percent of the federal poverty level.

DCF 201.08 History History: Cr. Register, September, 1997, No. 501, eff. 10-1-97; am. (3) (c), Register, December, 1997, No. 504, eff. 1-1-98; am. (1) (a) and (c), (3) (a) 5., cr. (1) (d), r. (2), Register, November, 1999, No. 527, eff. 12-1-99; r. and recr. (1), cr. (2), Register, January, 2001, No. 541, eff. 2-1-01; CR 02-104: am. (3) (a) 5., cr. (3) (a) 6. Register March 2003 No. 567, eff. 4-1-03; CR 06-044: renum. (2) (c), (d) and (e) to be (2) (d), (e) and (f), cr. (2) (c), Register November 2006 No. 611, eff. 12-1-06; EmR0806: emerg. am. (1), (2) (a), (e), (f) and Table 56.08, eff. 3-30-08; CR 08-020: am. (1), (2) (a), (e), (f) and Table 56.08 Register August 2008 No. 632, eff. 9-1-08; correction in (1) made under s. 13.92 (4) (b) 7., Stats., Register November 2008 No. 635; adjustment to Table DCF 201.08 made under s. DCF 201.08 (3) Register March 2009 No. 639; EmR1015: emerg. am. (3) (a) 1., eff. 5-17-10; CR 10-056: am. (3) (a) 1. Register September 2010 No. 657, eff. 10-1-10; adjustment to Table DCF 201.08 made under s. DCF 201.08 (3) Register April 2012 No. 676; correction in (2) (c) made under s. 13.92 (4) (b) 7. Stats., Register April 2012 No. 676; adjustment to Table DCF 201.08 made under s. DCF 201.08 (3) Register April 2013 No. 688; adjustment to Table DCF 201.08 made under s. DCF 201.08 (3) Register April 2014 No. 700; adjustment to Table DCF 201.08 made under s. DCF 201.08 (3) Register February 2015 No. 710; adjustment to Table DCF 201.08 made under s. DCF 201.08 (3) Register February 2016 No. 722; corrected adjustment to Table DCF 201.08 made under s. DCF 201.08 (3) Register March 2016 No. 723; adjustment to Table DCF 201.08 made under s. DCF 201.08 (3) Register March 2017 No. 735; adjustment to Table DCF 201.08 made under s. DCF 201.08 (3) Register March 2018 No. 747; adjustment to Table DCF 201.08 made under s. DCF 201.08 (3) Register October 2018 No. 754; adjustment to Table DCF 201.08 made under s. DCF 201.08 (3) Register March 2019 No. 759; CR 18-088: renum. (1) to (1) (a) and am., cr. (1) (b), r. and recr. (2), am. (3) (a) 2., 5., 6, cr. (3) (a) 7., (4) Register July 2019 No. 763, eff. 8-1-19; adjustment to Table DCF 201.08 made under s. DCF 201.08 (3) Register February 2021 No. 782; adjustment to Table DCF 201.08 made under s. DCF 201.08 (3) Register February 2022 No. 794; adjustment to Table DCF 201.08 made under s. DCF 201.08 (3) Register February 2023 No. 806; CR 23-016: am. (1) (a), cr. (2) (am) 5., 6., am. (2) (cm) Register January 2024 No. 817, eff. 11-1-24; adjustment to Table DCF 201.08 Register November 2024 No. 827.

TABLE DCF 201.08

Wisconsin Shares Copayment Schedule

Update to Table DCF 201.08 Based on Copayment Waivers

Effective November 1, 2024

Note: The Department of Children and Families sets a schedule for parent copayment responsibilities for all parents who receive child care financial assistance under s. 49.155, Stats. Section DCF 201.08 (3) provides that the department may adjust the amounts in the copayment schedule for purposes of the child care subsidy program. The department shall publish adjustments to the copayment schedule in the Wisconsin Administrative Register.