Chapter DCF 103

DCF 103.03(4) (4) Comparable training. A W-2 agency may develop its own training to implement the standardized curriculum under sub. (2), with approval by the department. A W-2 agency that chooses not to participate in the initial training for new W-2 workers offered by the department or its contractors shall submit a training implementation plan to the department for approval at least 45 days before the planned start date of the training. Training plans shall be submitted to the department on an annual basis. The plan shall do all of the following:

DCF 103.03(4)(a) (a) Specify the number of hours of classroom training, independent study, planned exercises, and activities.

DCF 103.03(4)(b) (b) State how W-2 handbooks, manuals, and instructional materials will be used.

DCF 103.03(4)(c) (c) Explain how training will address the interpersonal and case management skills needed to perform the W-2 function.

DCF 103.03(4)(d) (d) Specify the number of hours of supervised practical experience, including the use of automated systems, W-2 program policy and procedure application, and case management techniques.

DCF 103.03(4)(e) (e) Indicate the length of the training program.

DCF 103.03(4)(f) (f) Describe how learning will be evaluated.

DCF 103.03(4)(g) (g) Include the name, address, position title, and qualifications of each trainer.

DCF 103.03 Note Note: Send the proposed W–2 training implementation plan to: BWF Partner Training Section, DCF Division of Family and Economic Security, 201 E. Washington Avenue, P.O. Box 8916, Madison, WI 53708-8916.

DCF 103.03 History History: Cr. Register, October, 1999, No. 526, eff. 11-1-99; CR 02-050: r. and recr. Register January 2003 No. 565, eff. 2-1-03; CR 06-044: r. and recr. (1) and (3), cr. (1m), (2) (a) 5g., 5r. and 6. d., am. (2), (a) (intro.), 1. and 4., 6. a. and b., (4) (intro.), r. (2) (b) and (c), Register November 2006 No. 611, eff. 12-1-06.

DCF 103.04 DCF 103.04 Ongoing training for experienced W-2 workers.

DCF 103.04(1) (1) Standard curriculum. The department shall develop an ongoing course or courses for supervisors, experienced resource specialists, and experienced FEPs and shall make the course or courses available each year directly or through contractors. The department shall annually define required training courses and develop a standardized curriculum for each job function as needed. The curriculum shall include the following:

DCF 103.04(1)(a) (a) Refresher material on W-2 policy and procedure.

DCF 103.04(1)(b) (b) Automated systems used in the W-2 program.

DCF 103.04(1)(c) (c) Interpersonal skills needed to perform W-2 functions.

DCF 103.04(1)(cg) (cg) Civil rights compliance, cultural awareness, and diversity issues.

DCF 103.04(1)(cr) (cr) Compliance with the Americans with Disabilities Act (ADA).

DCF 103.04(1)(d) (d) Enhanced case management information and skills, including:

DCF 103.04(1)(d)1. 1. Employment and training information for W–2 participants, including job readiness assessment, skills training opportunities, job search activities, career planning, labor market information, and job retention skills.

DCF 103.04(1)(d)2. 2. Special needs of the W–2 participant or a family member as those issues affect the W–2 participant’s employability, including substance abuse, domestic abuse, and physical or mental disabilities.

DCF 103.04(1)(d)3. 3. Community resources and supportive services available to assist W-2 participants.

DCF 103.04(1)(d)4. 4. Collaboration and coordination with local child welfare agencies.

DCF 103.04(2) (2) Comparable training. A W-2 agency may develop its own training to implement the standardized curriculum under sub. (1), with approval by the department. A W-2 agency that chooses not to participate in training offered by the department or its contractors shall submit a training implementation plan to the department for approval at least 45 days before the planned start date of training. Training plans shall be submitted to the department on an annual basis. The plan shall:

DCF 103.04(2)(a) (a) Specify the number of hours of classroom training, independent study, planned exercises, and activities.

DCF 103.04(2)(b) (b) Indicate the length of the training program.

DCF 103.04(2)(c) (c) Describe how learning will be evaluated.

DCF 103.04(2)(d) (d) Include the name, address, position title, and qualifications of each trainer.

DCF 103.04 Note Note: Send the proposed W-2 training implementation plan to: BWF Partner Training Section, DCF Division of Family and Economic Security, P.O. Box 8916, Madison, WI 53708-8916.

DCF 103.04 History History: Cr. Register, October, 1999, No. 526, eff. 11-1-99; CR 02-050: am. (1) (intro.) to (c), renum. (2) to be (3) and am. (3) (intro.), cr. (2) Register January 2003 No. 565, eff. 2-1-03; CR 06-044: am. (1) (intro.) and (a), (d) 1. and 2., cr. (1) (cg) and (cr), (d) 4., r. (2), renum. (3) to be (2), Register November 2006 No. 611, eff. 12-1-06.

DCF 103.05 DCF 103.05 Trainer qualifications. The department shall ensure that the person doing the training has:

DCF 103.05(1) (1) Knowledge of the programs and procedures in which the person will conduct training as evidenced by prior experience or education.

DCF 103.05(2) (2) Experience or education in training techniques or adult education.

DCF 103.05 History History: Cr. Register, October, 1999, No. 526, eff. 11-1-99.

DCF 103.06 DCF 103.06 Local responsibility for implementing updates. Each W–2 agency shall ensure that all W-2 workers are trained in a timely manner on all W-2 policy and procedure and automated system updates that are issued by the department.

DCF 103.06 Note Note: These updates include Handbook and Manual releases, DFES Administrator’s Memos, and Operations Memos.

DCF 103.06 History History: Cr. Register, October, 1999, No. 526, eff. 11-1-99; CR 02-050: am. Register January 2003 No. 565, eff. 2-1-03; CR 06-044: am., Register November 2006 No. 611, eff. 12-1-06.

DCF 103.07 DCF 103.07 Reports and records.

DCF 103.07(1) (1) Annual report. Each W–2 agency shall submit to the department by the second Friday in January of each calendar year a report that documents training completed by all supervisors, new and experienced FEPs, and new and experienced resource specialists during the previous calendar year. The report shall include information on training received by individuals employed directly by the W-2 agency and individuals employed by the W-2 agency’s subcontractors.

DCF 103.07(2) (2) Report of initial W-2 worker training. Each W–2 agency shall submit to the department by the first day of each month a list of supervisors, FEPs, and resource specialists who are required to complete initial W–2 worker training, including individuals employed directly by the W-2 agency and individuals employed by the W-2 agency’s subcontractors.

DCF 103.07(3) (3) Personnel file. Each W–2 agency shall include in the personnel file of all new and experienced W-2 workers information needed to document successful completion of training, including the title of the training program, dates of training, trainer’s or sponsoring organization’s name, number of hours of training, and location of training. The W–2 agency shall make the training records available to the department upon request.

DCF 103.07 Note Note: Send the monthly list of W-2 workers who are required to complete initial W-2 worker training and the annual report on training to the appropriate Regional Contract Administrator.

DCF 103.07 History History: Cr. Register, October, 1999, No. 526, eff. 11-1-99; CR 02-050: am. Register January 2003 No. 565, eff. 2-1-03; CR 06-044: am. (1) and (2), Register November 2006 No. 611, eff. 12-1-06.