Chapter DCF 52

DCF 52.42(5)(b)1. 1. The staff member using physically enforced separation of a resident shall review need for continued use every 10 minutes while the resident is in physically enforced separation and shall log the time of each review and the emotional status of the resident.

DCF 52.42(5)(b)2. 2. Except as otherwise provided for a locked unit under sub. (7) (a) 2. b., initial use of physically enforced separation may not extend for more than one hour without authorization from the center director or a professional staff person designated by the center director.

DCF 52.42(5)(b)3. 3. Except as otherwise provided for a locked unit under sub. (7) (a) 2. b., if a resident is authorized under subd. 2. to be in physically enforced separation for more than one hour and the physically enforced separation lasts for more than 2 hours, or if the resident experiences multiple episodes in a day which prompt use of physically enforced separation for a cumulative period of more than 2 hours during the day, center staff shall consider the need to arrange another more appropriate placement for the resident.

DCF 52.42(5)(b)4. 4. Physical hold restraint on a resident shall not be used to circumvent the requirement of the one hour limit for using a time-out room or a locked unit.

DCF 52.42(5)(b)5. 5. A resident may be kept in physically enforced separation only by means of one of the following:

DCF 52.42(5)(b)5.a. a. A time-out room where the door is latched by positive pressure applied by a staff member’s hand without which the latch would spring back allowing the door to open of its own accord.

DCF 52.42(5)(b)5.b. b. A time-out room where the staff member holds the door to the time-out room shut.

DCF 52.42(5)(b)5.c. c. A time-out room where the staff member is in a position in the doorway to prevent the resident’s leaving.

DCF 52.42(5)(b)5.d. d. A staff member is in a position to prevent a resident from leaving a designated area.

DCF 52.42(5)(b)5.e. e. A time-out room which does not use a key lock, pad lock or other lock of similar design and has a type of lock such as a dead bolt lock, magnetic door lock or lock which only requires the turn of a knob to unlock the door, where a staff member is located next to the time-out room door and has the means to unlock the door immediately, if necessary, and that otherwise meets the requirements of this section and chs. SPS 361 to 366, the Wisconsin Commercial Building Code.

DCF 52.42(5)(b)5.f. f. In a locked unit that otherwise meets the requirements of this section and the provisions for use of locked units for emergency safety intervention under sub. (7) (a) 2.

DCF 52.42(5)(b)6. 6. A resident placed in a time-out room shall be under supervision and shall be free from materials in the room which could represent a hazard to the resident or to others. A time-out room may hold only one resident at a time.

DCF 52.42(5)(b)7. 7. A time-out room shall have adequate ventilation and, if there is a door, a shatter-proof observation window on or adjacent to the door. The window’s location shall allow for observation of all parts of the room. The room’s location shall be within hearing or call to a living area or other area of activity. The time-out room shall have at least 48 square feet of floor space with a ceiling height of not less than 8 feet and a width of at least 6 feet. A time-out room may not include a box or other compartment that represents a stand alone unit within the facility. The time-out room shall be an architectural or permanent part of the building structure.

DCF 52.42(5)(b)8. 8. Physically enforced separation in a time-out room may not be used as a substitute for supervision of a resident who is at risk of running away.

DCF 52.42(6) (6) Emergency safety intervention incident reports.

DCF 52.42(6)(a) (a) For each incident where physical hold restraint or physically enforced separation of a resident was necessary, the staff person on duty shall document in an incident report the following:

DCF 52.42(6)(a)1. 1. The resident’s name, age and sex.

DCF 52.42(6)(a)2. 2. A description of the incident.

DCF 52.42(6)(a)3. 3. The date, time, and location of the incident and methods used to address the resident’s behavior, including duration of each emergency safety intervention episode.

DCF 52.42(6)(a)4. 4. Results achieved from methods used to address resident behavior.

DCF 52.42(6)(a)5. 5. The name of each staff member involved in using the technique or approach with the resident at the time of the incident or when the incident was discovered.

DCF 52.42(6)(a)6. 6. Injuries received by either the resident or a staff member in using physically enforced separation or physical hold restraint, how the injuries happened and any medical care provided.

DCF 52.42(6)(b) (b) In each building housing residents, center staff shall maintain a log of written reports of incidents involving residents. The report of an incident shall include at least the information under par. (a) 1. to 3.

DCF 52.42(6)(c) (c) Resident care staff at the beginning of each shift shall be informed of or review incident reports occurring since their last shift. A copy of each incident report concerning a resident shall be placed in the resident’s treatment record.

DCF 52.42(7) (7) Use of locked units.

DCF 52.42(7)(a) (a) Conditions for use. No resident may be placed in a locked unit unless the center has first obtained department approval to operate a locked unit, the locked unit meets the requirements of this subsection and one of the following applies:

DCF 52.42(7)(a)1. 1. Use of a locked unit is ordered by a physician, to protect the health of the resident or other residents.

DCF 52.42(7)(a)2. 2. Use of a locked unit is for purposes of ensuring physically enforced separation when intervening in an emergency safety situation involving the resident. Use of a locked unit to deal with an emergency safety situation may take place provided that the following conditions are met:

DCF 52.42(7)(a)2.a. a. Use is as a emergency safety intervention physically enforced separation under sub. (5).

DCF 52.42(7)(a)2.b. b. Use of a locked unit for emergency safety intervention physically enforced separation may not extend beyond one hour except with written authorization from a physician, a psychologist licensed under ch. 455, Stats., or an independent clinical social worker certified under s. 457.08 (4), Stats. After review of the resident’s condition, new written orders, where necessary, may be issued for up to 24 hours. The resident shall be released from the physically enforced separation as quickly as possible. In this subdivision paragraph, “as quickly as possible” means as soon as the resident is calm and no longer a danger to self or others.

DCF 52.42(7)(a)2.c. c. Use is followed by a review of the need for development of goals and objectives in the resident’s treatment plan to govern the use of locked unit physically enforced separation or to minimize or eliminate its need.

DCF 52.42(7)(a)3. 3. Use of a locked unit is part of a behavior management and control program described in the resident’s treatment plan provided that the following conditions are met:

DCF 52.42(7)(a)3.a. a. The resident exhibits or recently has exhibited severely aggressive or destructive behaviors that place the resident or others in real or imminent danger and the lack of the locked unit prevents treatment staff from being able to treat the resident.

DCF 52.42(7)(a)3.b. b. A physician, a psychologist licensed under ch. 455, Stats., or an independent clinical social worker certified under s. 457.08 (4), Stats., who is knowledgeable about contemporary use of locked unit treatment intervention gives written approval included in the resident’s treatment record for its use.

DCF 52.42(7)(a)3.c. c. The goals, objectives and approaches in the resident’s treatment plan support its use. Goals and objectives shall be directed at reducing or eliminating the need for use of a locked unit.

DCF 52.42(7)(a)3.d. d. The parent or guardian and legal custodian of the resident if a minor, gives informed consent in writing to the use of a locked unit or the locked unit intervention is ordered by a court or other lawful authority.

DCF 52.42(7)(a)3.e. e. The resident has no known medical or mental health condition which would place the resident at risk of harm from being placed in a locked unit as evidenced by a statement from a physician.

DCF 52.42(7)(b) (b) Record. The center shall maintain a written record of the following information on locked unit use under par. (a) 3, in the resident’s treatment record:

DCF 52.42(7)(b)1. 1. The name and age of the resident.

DCF 52.42(7)(b)2. 2. The date or dates the resident is in a locked unit and the length of time each day.

DCF 52.42(7)(b)3. 3. At least weekly assessment for continued need for locked unit use.

DCF 52.42(7)(c) (c) Supervision. Appropriately trained staff shall directly supervise use of a locked unit. Appropriately trained staff are staff who have received the training under s. DCF 52.12 (5) (b) 4. and (c).

DCF 52.42(7)(d) (d) Center locked unit policies and procedures. A center with a locked unit shall have written policies and procedures that include all of the following:

DCF 52.42(7)(d)1. 1. Except as provided in this subsection, no resident may be housed in a locked unit.

DCF 52.42(7)(d)2. 2. A resident may be in a locked unit only if there is a written informed consent document signed by the resident’s parent or guardian and legal custodian or by an order of a court or other lawful authority or as provided under subd. 5. A copy of the informed consent document, court order or document from another lawful authority shall be filed in the resident’s treatment record.

DCF 52.42(7)(d)3. 3. Parent or guardian and legal custodian written informed consent to placement of a resident in a locked unit shall be effective for no more than 45 days from the date of the consent and may be withdrawn sooner unless otherwise specified in a court order or by another lawful authority. Parent or guardian and legal custodian written informed consent for continued use of a locked unit may be renewed for 30 day periods except as otherwise specified in a court order or by another lawful authority. Each renewal of informed consent shall be through a separate written informed consent document.

DCF 52.42(7)(d)4. 4. The resident’s parent or guardian or the legal custodian may withdraw the written informed consent to the resident being placed in a locked unit at any time, orally or in writing. Except as otherwise specified in a court order or by another lawful authority, the resident shall be transferred to an unlocked unit promptly following withdrawal of informed consent.

DCF 52.42(7)(d)5. 5. In an emergency such as when a resident runs away, is being held for movement to secure detention until police arrive or has attempted suicide, the resident may be placed in a locked unit without parent or guardian or legal custodian consent. The parent or guardian and legal custodian shall be notified as soon as possible and written authorization for continued use of the locked unit shall be obtained from the parent or guardian and legal custodian within 24 hours. No resident kept in a locked unit under this subdivision may be kept in the locked unit for more than an additional 72 hours unless a written informed consent document signed by the parent or guardian and legal custodian authorizing continued locked unit use is obtained.

DCF 52.42(7)(d)6. 6. Prior to use of a locked unit, written approval to lock exit access doors of the unit is obtained from the Wisconsin department of safety and professional services.

DCF 52.42(7)(d)7. 7. All staff members supervising residents in a locked unit shall have the means to unlock the unit immediately if this is necessary.

DCF 52.42(7)(d)8. 8. A locked unit shall be free of furnishings that could be used by a resident in a harmful way and shall have adequate ventilation.

DCF 52.42(7)(d)9. 9. A center shall provide in each locked unit one resident care worker with no assigned responsibilities other than direct supervision of the residents. During hours when residents are awake there shall be one resident care worker for every 4 residents and one resident care worker for every 6 residents during sleeping hours. Staff shall be present in the locked unit with residents and shall have the means to immediately summon additional staff.

DCF 52.42(8) (8) Behavior modification and control measures.

DCF 52.42(8)(a) (a) A center may not use intrusive and restrictive behavior management techniques such as behavior-modifying drugs or other forms of physical restraint as defined under s. 48.599 (1r), Stats., not identified in this section unless the center receives approval for their use from the department and where applicable, procedures in accordance with provisions found in this chapter are followed.

DCF 52.42(8)(b) (b) Use of locked rooms for physically enforced separation of residents other than as provided under sub. (5) for emergency safety intervention is prohibited.

DCF 52.42(8)(c) (c) A center may not use on a resident any aversive measure that is painful or discomforting to a resident or any measures that are dangerous or potentially injurious to a resident.

DCF 52.42(9) (9) Absence of residents without permission. A center shall have written policies and procedures for notifying the appropriate local law enforcement agency that a resident has left the center without permission or fails to return to the center after an approved leave. The procedures shall specify all of the following:

DCF 52.42(9)(a) (a) How the determination is made that a resident is missing.

DCF 52.42(9)(b) (b) The name of the local law enforcement agency and the name of the agency, if different, that is to be notified in order for it to file a missing person report with the crime information bureau of the Wisconsin department of justice.

DCF 52.42(9)(c) (c) The name of the staff member who will promptly notify the law enforcement agency identified under par. (b) of the resident’s absence, as well as the resident’s parent or guardian and legal custodian, if any, and the placing person or agency, if not the same.

DCF 52.42(9)(d) (d) Notification of the department’s interstate compact office at least within 48 hours of an out-of-state resident’s absence.

DCF 52.42 Note Note: For notification of Wisconsin’s Interstate Compact Office, phone: [phone].

DCF 52.42 History History: Cr. Register, February, 2000, No. 530, eff. 9-1-00; CR 04-040: am. (5) (b) 5. e. and (7) (d) 6. Register December 2004 No. 588, eff. 1-1-05; corrections in (3) (c) and (7) (c) made under s. 13.92 (4) (b) 7., Stats., Register November 2008 No. 635; EmR1106: emerg. r. and recr. (1) (d), (5) (a), cr. (5) (ae), (am), (as), (b) 8., eff. 9-16-11; CR 11-026: r. and recr. (1) (d), (5) (a), am. (2) (b), (5) (b) 5. f., (6) (title), (a) 3., (7) (a) 2. (intro.), a., b., (8) (b), cr. (5) (ae), (am), (as), (b) 8., r. (5) (b) (title) Register December 2011 No. 672, eff. 1-1-12; correction in (5) (b) 5. e., (7) (d) 6. made under s. 13.92 (4) (b) 6., 7., Stats., Register December 2011 No. 672, eff. 1-1-12; correction in (8) made under s. 13.92 (4) (b) 7., Stats., Register October 2015 No. 718; CR 21-107: am. (7) (d) 4. Register June 2022 No. 798, eff. 7-1-22.

DCF 52.43 DCF 52.43 Education.

DCF 52.43(1) (1) Classroom space. On-grounds school programs shall have classroom space that is in compliance with the requirements of chs. SPS 361 to 366, the Wisconsin Commercial Building Code and applicable local ordinances.

DCF 52.43(2) (2) Study space. A center shall provide residents with appropriate space and supervision for quiet study after school hours.

DCF 52.43(3) (3) Access to educational resources. A center shall provide or arrange for resident access to up-to-date reference materials and other educational resources. These educational materials and resources shall meet the educational needs of residents.

DCF 52.43(4) (4) Out-of-state residents. A center admitting persons through Wisconsin’s interstate compact on placement of children from other states shall have on file educational history and achievement reports for those admissions. A center serving out-of-state residents with exceptional educational needs shall in addition comply with s. 48.60 (4), Stats., on payment of educational charges.

DCF 52.43(5) (5) Educational record. A center shall maintain a separate educational record for each resident as part of the resident’s case record. The educational record shall include the results of educational assessments, educational goals and progress reports.

DCF 52.43 Note Note: See s. DCF 52.41 (1) (b) for educational program service requirements described in a center’s operating plan.

DCF 52.43 History History: Cr. Register, February, 2000, No. 530, eff. 9-1-00; CR 04-040: am. (1) Register December 2004 No. 588, eff. 1-1-05; correction in (1) made under s. 13.92 (4) (b) 7., Stats., Register December 2011 No. 672, eff. 1-1-12.

DCF 52.44 DCF 52.44 Nutrition.

DCF 52.44(1) (1) Meals and snacks.

DCF 52.44(1)(a) (a) A center shall provide or arrange for each resident to receive at least 3 meals each day. Meals shall be served at regular times comparable to normal mealtimes in the community.

DCF 52.44(1)(b) (b) Food served at a meal shall consist of adequate portions based on the ages of residents. Lunch and breakfast meals shall follow the meal pattern requirements for the national school lunch program as provided by the U.S. department of agriculture and included in Appendix C of this chapter. Dinner meals shall be comparable to the lunch meal pattern requirements.

DCF 52.44(1)(c) (c) Nutritious snacks shall be provided between meals to residents at the center as follows:

DCF 52.44(1)(c)1. 1. For residents between breakfast and lunch if there are more than 4 hours between those meals, and between lunch and dinner.

DCF 52.44(1)(c)2. 2. For all residents, an evening snack.

DCF 52.44(1)(c)3. 3. When a resident’s nutritional care plan under sub. (2) (c) indicates a need for snacks.

DCF 52.44(2) (2) Residents with special dietary needs. A center shall maintain an up-to-date list of residents with special nutritional or dietary needs as determined by a physician or dietitian, and shall do all of the following:

DCF 52.44(2)(a) (a) Provide food supplements or modified diets as ordered by a physician for a resident who has special dietary needs.

DCF 52.44(2)(b) (b) Have procedures for recording diet orders and changes and for sending diet orders and changes to kitchen personnel.

DCF 52.44(2)(c) (c) Include a nutritional care plan in the health record of a resident with special nutritional or dietary needs. The plan shall include a problem statement, nutritional goals or dietary goals, a plan of action and procedures for follow-up. The nutritional care plan shall be reviewed and approved by a registered dietitian.

DCF 52.44(2)(d) (d) Provide adaptive self-help devices to residents as needed and instruct residents on their use.

DCF 52.44(2)(e) (e) Observe resident food and fluid intake. Review acceptance by a resident of a diet, and report any significant deviations from a resident’s normal eating pattern to the resident’s physician.

DCF 52.44(2)(f) (f) Assist residents with food and fluid intake as necessary according to the nutritional care plan, including where applicable such tasks as instructing a resident on how to eat and take fluids as independently as possible and protecting a resident from choking which may occur because of a physiological or behavioral eating disorder.

DCF 52.44 Note Note: An example of a food that has been fatal is peanut butter sandwiches for a Down Syndrome individual with uncontrollable eating habits.

DCF 52.44(2)(g) (g) Provide vitamin and mineral supplements when ordered by a physician.

DCF 52.44(3) (3) Menus. A center shall do all of the following: