Chapter Adm 30

Adm 30.05 History History: Cr. Register, March, 1980, No. 291, eff. 4-1-80; am. (2), (3), (5) and (13), r. (6) to (8), (10) (a) 3. and 5. and (14), Register, March, 1982, No. 315, eff. 4-1-82; am. (9), Register, July, 1986, No. 367, eff. 8-1-86; correction in sub. (4) made under s. 13.92 (4) (b) 6., Stats., Register December 2011 No. 672; CR 21-110: am. (11) Register June 2022 No. 798, eff. 7-1-22.

Adm 30.06 Adm 30.06 Application. To be considered for eligibility for payroll deduction initially, the charitable organization must do the following:

Adm 30.06(1) (1) Separate application. Each charitable organization must complete a separate application. Umbrella organizations may make application on behalf of member charitable organizations.

Adm 30.06(2) (2) Place of filing. Two copies of the application shall be filed with the office of the secretary.

Adm 30.06(3) (3) Time of filing. Applications must be received on or before February 1 of any year in order for a charitable organization to be considered for eligibility for payroll deduction during the following year.

Adm 30.06(4) (4) Content of application. The application shall include the following information, documents and data:

Adm 30.06(4)(b) (b) Requirements. Information shall be provided showing that the applicant meets the requirements of s. Adm 30.05.

Adm 30.06(4)(d) (d) Salaries. A list shall be submitted showing the individual salaries and positions of directors, executives and other administrative personnel earning in excess of $20,000 per year.

Adm 30.06(4)(f) (f) Finances. Information shall be furnished, with a certification by an independent certified public accountant showing compliance with the standards described in s. Adm 30.05 (9).

Adm 30.06(4)(g) (g) Fund raising practice. A statement of compliance with all factors indicated in s. Adm 30.05 (10) shall be furnished.

Adm 30.06(4)(h) (h) Nondiscrimination. A written assurance of nondiscrimination as required by s. Adm 30.05 (11) shall be furnished.

Adm 30.06(4)(i) (i) Annual reports. A copy of the most recent annual report as required by s. Adm 30.05 (12) shall be furnished.

Adm 30.06 History History: Cr. Register, March, 1980, No. 291, eff. 4-1-80; cr. (intro.), r. and recr. (3), r. (4) (a), (c) and (e), Register, March, 1982, No. 315, eff. 4-1-82; am. (3) (a), r. (3) (b), Register, December, 1983, No. 336, eff. 1-1-84.

Adm 30.07 Adm 30.07 Eligibility decisions. Decisions as to eligibility are made by the secretary. The secretary shall establish an advisory eligibility committee of active or former state employees and employee organization members. The secretary’s decisions shall be based upon the information filed with the charitable organization’s application and any recommendation of the eligibility committee after its review of each application.

Adm 30.07 History History: Cr. Register, March, 1980, No. 291, eff. 4-1-80.

Adm 30.08 Adm 30.08 Eligibility committee actions and activities. The eligibility committee shall:

Adm 30.08(1) (1) Review all initial requests for authorization for payroll deduction filed pursuant to s. Adm 30.06.

Adm 30.08(2) (2) Check each applicant’s status with the department of safety and professional services.

Adm 30.08(4) (4) Investigate past fund raising and expenditures of any applicant.

Adm 30.08(5) (5) Determine if the applicant meets all the requirements of this chapter.

Adm 30.08(6) (6) Make written recommendations regarding eligibility for payroll deduction authorization for charitable organizations to the secretary.

Adm 30.08(7) (7) Review and recommend discontinuance of payroll deduction for any charitable organization which, after approval, ceases to comply with this chapter.

Adm 30.08 History History: Cr. Register, March, 1980, No. 291, eff. 4-1-80; am. (1) and r. (3), Register, March, 1982, No. 315, eff. 4-1-82; correction in sub. (2) made under s. 13.92 (4) (b) 6., Stats., Register December 2011 No. 672.

Adm 30.085 Adm 30.085 Eligibility committee. The eligibility committee may waive the requirements of s. Adm 30.06 (3) for good cause shown and if the review of the late application or part of the application can be completed by the eligibility committee before the final format for the printed materials is established for use in the state employees combined campaign which is held in October and November of each year.

Adm 30.085 History History: Cr. Register, December, 1983, No. 336, eff. 1-1-84.

Adm 30.09 Adm 30.09 Eligible charitable organizations. The secretary shall issue a list, which shall be kept current, indicating the names of all charitable organizations recognized for payroll deduction.

Adm 30.09 History History: Cr. Register, March, 1980, No. 291, eff. 4-1-80.

Adm 30.10 Adm 30.10 Distribution of payroll deductions. The secretary may, as a matter of administrative convenience, determine that there will be only one payroll deduction for charitable contributions from each employee’s paycheck, and that the total amounts deducted from state employees’ salaries for charitable purposes, either on a state-wide or area-wide basis, shall be paid to one umbrella organization for distribution. If this procedure is followed, the total charitable contributions shall be sent to the umbrella organization designated by all umbrella organizations as their agent for this purpose, and the actual distribution to each umbrella organization or charitable organization shall be the responsibility of the designated umbrella organization.

Adm 30.10 History History: Cr. Register, March, 1980, No. 291, eff. 4-1-80.

Adm 30.11 Adm 30.11 Removal from list. The secretary may, at any time, remove the name of a charitable organization from the list of eligible charitable organizations upon request of the charitable organization, or if the secretary determines that the charitable organization has ceased to comply with this chapter. After removal, no further payroll deduction shall be permitted for the charitable organization.

Adm 30.11 History History: Cr. Register, March, 1980, No. 291, eff. 4-1-80.

Adm 30.12 Adm 30.12 Effect of approval. Approval by the secretary for payroll deduction shall not constitute an endorsement by the state of Wisconsin of any charitable organization so approved, and no person or charitable organization shall intentionally claim or imply directly or indirectly any such endorsement.

Adm 30.12 History History: Cr. Register, March, 1980, No. 291, eff. 4-1-80.

Adm 30.13 Adm 30.13 Eligibility after initial acceptance. To be considered for eligibility for payroll deduction after initial acceptance, the following procedure must be followed:

Adm 30.13(1) (1) By February 1 of any year, the umbrella organization must certify in writing to the secretary that the charitable organization is in compliance with all provisions of this chapter in order for that charitable organization to be considered for eligibility for payroll deduction during the following year.

Adm 30.13(2) (2) The information required by this chapter must be on file in the office of the umbrella organization at the time the certification required by sub. (1) is made.

Adm 30.13(3) (3) The information referred to in sub. (2) must be maintained in the file of the umbrella organization for 2 years.

Adm 30.13(4) (4) The information required by this chapter must be available for audit by the secretary or his or her designee with 24 hours advance notice to the umbrella organization by the secretary or his or her designee.

Adm 30.13(5) (5) The secretary shall, by May 1 of each year, notify the umbrella organization in writing of the acceptance or rejection for payroll deduction of each charitable organization.

Adm 30.13 History History: Cr. Register, March, 1982, No. 315, eff. 4-1-82; am. (5), Register, December, 1983, No. 336, eff. 1-1-84.