Chapter AB 1

AB 1.25   Commencement of project.

AB 1.26   Compliance with federal regulations.

AB 1.27   Public service requirement.

AB 1.28   Acknowledgment of assistance.

AB 1.29   Notification of revision in funded project or program.

AB 1.30   Termination of a grant agreement.

AB 1.31   Audit and evaluation of project.

AB 1.32   Final reports.

AB 1.33   Retention of records.

subch. I of ch. AB 1 Subchapter I — Eligibility Requirements

AB 1.01 AB 1.01 Scope and purpose. Chapters AB 1 to 3 set forth standards and procedures governing the administration of funds for grants-in-aid. Chapters AB 1 to 3 govern the board and staff, peer review panels, and all applicants for grants-in-aid. Any actions taken by the board, its staff, or peer review panels related to the review of applications and the distribution of grants shall be clearly based on the standards and procedures in chs. AB 1 to 3.

AB 1.01 History History: Cr. Register, August, 1998, No. 512, eff. 9-1-98.

AB 1.02 AB 1.02 Definitions. Except where the context clearly requires otherwise, in chs. AB 1 to 3:

AB 1.02(1) (1) “Arts” includes, but is not limited to, instrumental or vocal music, dance, drama, folk art, creative writing, architecture and allied fields, painting, sculpture, photography, graphic and craft arts, industrial design, costume and fashion design, media arts, motion pictures, television, radio, tape and sound recording, the arts related to the presentation, performance, execution, and exhibition of major art forms, and the study and application of the arts to the human environment.

AB 1.02(2) (2) “Base year” means the 12-month period preceding the current year.

AB 1.02(3) (3) “Board” means the Wisconsin arts board.

AB 1.02(4) (4) “Continuing applicant” means an applicant who has been admitted into a grant program and who participates in the program by submitting an application each year.

AB 1.02(5) (5) “Current year” means the organization’s most recent fiscal year completed on or before June 30.

AB 1.02(6) (6) “Executive committee” means 5 officers of the board who hold certain powers of the board.

AB 1.02(7) (7) “Fiscal receiver” means any Wisconsin organization holding nonprofit tax-exempt status under section 501 (c) (3) of the internal revenue code as defined in ss. 71.01 (6) and 71.22 (4), Stats., and qualified under section 170 (c) of the internal revenue code as defined in ss. 71.01 (6) and 71.22 (4), Stats., or governmental unit which contracts with the board on behalf of an organization or group not meeting the nonprofit tax-exempt requirements.

AB 1.02(8) (8) “Local arts agency” means an organization that represents local arts organizations or encourages local arts by providing services or funding.

AB 1.02(9) (9) “Operational grant” has the meaning specified in s. 44.51 (1m), Stats.

AB 1.02 Note Note: Section 44.51 (1m), Stats., was repealed.

AB 1.02(10) (10) “Peer review panel” means a group of individuals appointed by the board to review applications, to advise the board on grant decisions, or to make recommendations on public policy in matters pertaining to art.

AB 1.02(11) (11) “Project” means an activity or series of closely related activities for which funds are requested from the board and which shall be completed within the fiscal year.

AB 1.02(12) (12) “Proration” means the process of evenly distributing the total amount of available grant funds among eligible applicants.

AB 1.02(13) (13) “Public service” means an arts activity open to the general public and conducted to increase public awareness of the arts in the state of Wisconsin.

AB 1.02(14) (14) “Raw award” means the award for which an applicant is eligible prior to proration. “

AB 1.02(15) (15) “Regranting” means the process of allocating funds to local or regional arts organizations for the purpose of funding arts projects, programs or services selected by the local or regional arts organizations.

AB 1.02 History History: Cr. Register, August, 1998, No. 512, eff. 9-1-98.

AB 1.03 AB 1.03 Limitations on applications by an individual.

AB 1.03(1) (1) An individual who has received a grant or fellowship of at least $5,000 is not eligible for another grant or fellowship until a 5-year period has elapsed since the individual applied for the prior grant or fellowship.

AB 1.03(2) (2) An individual who has received a National Endowment for the Arts fellowship is not eligible for a board grant or fellowship until a 10-year period has elapsed since the individual applied for the National Endowment for the Arts fellowship.

AB 1.03(3) (3) An individual may receive only one grant or fellowship, of any type, per year.

AB 1.03 History History: Cr. Register, August, 1998, No. 512, eff. 9-1-98.

AB 1.04 AB 1.04 Eligibility requirements.

AB 1.04(1) (1) Organizations. An organization is an eligible applicant if it meets one of the following conditions:

AB 1.04(1)(a) (a) It is incorporated in this state; is exempt from federal income tax under section 501(c)(3) of the internal revenue code as defined in ss. 71.01 (6) and 71.22 (4), Stats.; donations are allowable to it as charitable contributions under section 170(c) of the internal revenue code, as defined in ss. 71.01 (6) and 71.22 (4), Stats.; and it serves the arts in this state.

AB 1.04(1)(b) (b) It is a regional organization holding nonprofit status under the laws of another state and holding tax exempt status under section 501(c)(3) of the internal revenue code, as defined in ss. 71.01 (6) and 71.22 (4), Stats.; is qualified under section 170(c) of the internal revenue code, as defined in ss. 71.01 (6) and 71.22 (4), Stats.; and serves the arts in this state.

AB 1.04(1)(c) (c) It is an organization not holding tax exempt status under section 501(c)(3) of the internal revenue code, as defined in ss. 71.01 (6) and 71.22 (4), Stats., but will use a fiscal receiver if a grant is awarded.

AB 1.04(2) (2) Units of government. A unit of state or local government, including a public school or university located in this state which has access to state general purpose revenue funds is an eligible applicant if it satisfies each of the following criteria:

AB 1.04(2)(a) (a) It is the most appropriate sponsor for the proposed activities.

AB 1.04(2)(b) (b) The project, program or series proposed in the application will benefit a general cross section of the interested public.

AB 1.04(2)(c) (c) The project proposed in the application is either less than 3 years old or an expanded activity that is distinct from regular, ongoing activities.

AB 1.04(3) (3) Individuals. An individual is an eligible applicant who is 18 years of age or older, who is a Wisconsin resident for at least 1 year prior to the time of application, and who is not enrolled full time in an educational program leading to a degree in fine arts.

AB 1.04 History History: Cr. Register, August, 1998, No. 512, eff. 9-1-98.

subch. II of ch. AB 1 Subchapter II — Grant Application Process

AB 1.05 AB 1.05 Application forms and deadlines.

AB 1.05(1) (1) All applications for grants shall be made on the official current application forms for the applicable grant program available at the offices of the board.

AB 1.05(2) (2) Application forms shall be available no later than 45 calendar days before the deadline date established by the board for submission of applications.

AB 1.05(3) (3) All applications shall be postmarked by the deadline date set forth in the application form.

AB 1.05(4) (4) The board is not responsible for any loss or damage to materials submitted with applications.

AB 1.05(5) (5) All applications, supporting materials and literary examples of works of art shall be typed in the English language. Manuscripts may be submitted in languages other than English if a summary or synopsis of the work is furnished in English.

AB 1.05 Note Note: Application forms for all current granting programs are available at the Wisconsin Arts Board at 101 East Wilson Street, 1st Floor, Madison, Wisconsin, 53702.

AB 1.05 History History: Cr. Register, August, 1998, No. 512, eff. 9-1-98.

AB 1.06 AB 1.06 Work samples.

AB 1.06(1) (1) Specific programs may require applications to include work samples by the applicant illustrating the highest quality work of the applicant to be reviewed by peer review panels.

AB 1.06(2) (2) The type of work sample required and the maximum number of work samples to be submitted shall be set forth in the application form.

AB 1.06 History History: Cr. Register, August, 1998, No. 512, eff. 9-1-98.

AB 1.07 AB 1.07 Completed applications by organizations and units of government. A completed application from an organization or unit of government shall include the following:

AB 1.07(1) (1) The appropriate application form, complete with responses to all requests for information.

AB 1.07(2) (2) Budget information as stated in the application form.

AB 1.07(3) (3) The name of the project director, if different from the contact person listed in the application.

AB 1.07(4) (4) The signature of an authorizing official on the organizational assurances page of the application form.

AB 1.07(5) (5) Where applicable, a completed application from an organization or unit of government shall include the following:

AB 1.07(5)(a) (a) A federal letter of tax-exempt determination.

AB 1.07(5)(b) (b) A copy of the contract between the applicant and a fiscal receiver specifying the responsibilities of each party.

AB 1.07(5)(c) (c) Work samples and stamped mailing envelope for returning samples of work.

AB 1.07(5)(d) (d) All resumes of people responsible for the administration of the grant.

AB 1.07(5)(e) (e) Lists of board members.

AB 1.07(5)(f) (f) Press clippings or reviews of prior programming.

AB 1.07(5)(g) (g) Copies of past final report forms for prior board grants.

AB 1.07(5)(h) (h) Where applicable, certified financial audits.

AB 1.07(5)(i) (i) Where applicable, long-range or strategic financial plans.

AB 1.07(5)(j) (j) Where applicable, an affirmative action plan or a request for exemption from the affirmative action plan requirement.

AB 1.07 History History: Cr. Register, August, 1998, No. 512, eff. 9-1-98.

AB 1.08 AB 1.08 Completed applications by individuals. A completed application from an individual shall include the following:

AB 1.08(1) (1) The appropriate application form, complete with responses to all requests for information and signed by the applicant.

AB 1.08(2) (2) A sample or samples of the applicant’s finest artistic work.

AB 1.08(3) (3) A resume or curriculum vitae.

AB 1.08(4) (4) A personal statement that describes the applicants interests, abilities and experiences related to the subject matter of the application.

AB 1.08(5) (5) Where applicable, a proposal explaining what the grant funds will be used for and how the grant funds will be spent.

AB 1.08 History History: Cr. Register, August, 1998, No. 512, eff. 9-1-98.

subch. III of ch. AB 1 Subchapter III — Application Review Process

AB 1.09 AB 1.09 Review of completed applications. Staff of the board shall review each application to determine its completeness and eligibility. The applicant is responsible for the completeness of the application. The board shall not be responsible for errors or omissions of the applicant. An incomplete application is not eligible for review by the peer review panel or the board. If an application is determined to be ineligible, the staff shall notify the applicant in a timely manner and the applicant shall subsequently receive notification in writing by the board.

AB 1.09 History History: Cr. Register, August, 1998, No. 512, eff. 9-1-98.

AB 1.10 AB 1.10 Conditions of unacceptable applications. Applications for all organizational and individual support shall not be accepted for review when funds are required for any of the following:

AB 1.10(1) (1) For capital improvement or construction, purchase of real property, or endowment.