69.19 HistoryHistory: 1985 a. 315; 2017 a. 334. 69.2069.20 Disclosure of information from vital records. 69.20(1)(1) A person with a direct and tangible interest in a vital record is any of the following: 69.20(1)(b)(b) A member of the registrant’s immediate family. 69.20(1)(c)(c) The parent of a registrant, unless the parent is a birth parent whose parental rights to the registrant have been terminated under ch. 48. 69.20(1)(d)(d) The registrant’s legal custodians or guardians. 69.20(1)(e)(e) A representative authorized by any person under pars. (a) to (d), including an attorney. 69.20(1)(f)(f) Any other person who demonstrates a direct and tangible interest when information is necessary for the determination or protection of a personal or property right. 69.20(2)(a)(a) Except as provided under sub. (3), information in the part of a record of birth, divorce or annulment, termination of domestic partnership, marriage, or a declaration of domestic partnership that is designated on the record as being collected for statistical or medical and statistical use only and information in the part of a death record that is designated on the record as being collected as statistical-use-only information under s. 69.18 (1m) (c) may not be disclosed to any person except the following: 69.20(2)(a)1.1. The subject of the information, or, if the subject is a minor, his or her parent or guardian. 69.20(2)(a)2.2. For a death record, any of the persons specified under s. 69.18 (4) (a) 1g. to 6. or an individual who is authorized in writing by one of the persons. 69.20(2)(b)(b) Except as provided under sub. (3), the state registrar and local registrars may not permit inspection of or disclose information contained in any record of a birth which occurred after September 30, 1907 if the mother of the subject of the record was not married at any time from the conception to the birth of the subject of the record, unless the inspection is by or the information is disclosed to a person who has a direct and tangible interest in such record. 69.20(2)(c)(c) Except as provided under sub. (3), until 50 years after a decedent’s date of death, the state registrar and a local registrar may not permit inspection of or disclose information contained in the portion under s. 69.18 (1m) (b) 2. and 3. of the death record to anyone except to a person specified under sub. (1), or to a direct descendent of the decedent. 69.20(3)(a)(a) The state registrar or a local registrar may effect a disclosure of information prohibited under sub. (2) if a court of competent jurisdiction orders the disclosure and specifies the vital record which is to be disclosed. 69.20(3)(b)(b) The state registrar may effect disclosure of information prohibited under sub. (2) if the person to whom the information will be disclosed has signed and given to the state registrar a written agreement specifying the conditions under which the information will be used, as designated by the state registrar and if: 69.20(3)(b)1.1. The information will be used for health or demographic research or for a public health program. 69.20(3)(b)2.2. The information will be used by the federal agency responsible for compilation of national statistics and if the federal agency shares the cost of collecting, processing and transmitting the data. The federal agency may not use the information for any purpose except compilation of national statistics unless the federal agency specifies the other purpose to the state registrar and the state registrar gives written authorization for such use. 69.20(3)(b)3.3. The information is from the vital record of a registrant who is a resident of another state or who was born in another state and is transmitted to the office responsible for keeping the vital statistics in such state under an interstate cooperation agreement which requires that the information be used for statistical and administrative purposes only and which provides for the retention and disposition of such copies. If under such an agreement the state registrar receives information from an office responsible for keeping the vital statistics in another state, the state registrar may not use the information for any purpose except the compilation of statistics. 69.20(3)(b)4.4. The information is from a birth record which indicates that the registrant has a congenital disability and is submitted to the department of public instruction. 69.20(3)(b)5.5. The information is submitted to a public school system in this state for the purpose of compiling demographic statistics related to planning. 69.20(3)(c)(c) Notwithstanding sub. (2), a local registrar may disclose information on a birth record or issue a copy of the record to a local health department, as defined in s. 250.01 (4), for health or demographic research or a public health program if the local health department pays the copying costs and if the birth of the registrant occurred within the boundaries of the political subdivision served by the local health department or the registrant is a resident of the political subdivision. The local health department may not disclose any information from any copy which it receives under this paragraph to any person and shall destroy the copy no later than one year after receipt. 69.20(3)(d)(d) Subject to par. (f), the state or a local registrar may disclose information from the vital record of a specified registrant, except information under sub. (2) (a), to a federal agency, to any agency of the government of this state or to any agency of a county, city, town or village if the agency requests the information for use in the conduct of its official duties. 69.20(3)(e)(e) Public use indexes of birth, death, marriage, divorce, domestic partnership, termination of domestic partnership, or annulment records that are filed in the system of vital records at the state or local level are accessible only by inspection at the office of the state registrar or of a local registrar and may not be copied or reproduced except as follows: 69.20(3)(e)1.a.a. Birth record index information may be copied or reproduced for the public only after 100 years have elapsed from the year in which the birth occurred. No information in the index that has been impounded under s. 69.15 may be released. 69.20(3)(e)1.b.b. Subdivision 1. a. does not apply to birth record indexes of events that occurred before October 1, 1907. 69.20(3)(e)2.2. Indexes of death, marriage, divorce, domestic partnership, termination of domestic partnership, or annulment records may be copied or reproduced for the public after 24 months have elapsed from the year in which the event occurred. 69.20(3)(e)3.3. Beginning January 1, 2003, any information that is obtained from an index under subd. 1. or 2. and that is released shall contain the following statement: “This information is not a legal vital record index. Inclusion of any information does not constitute legal verification of the fact of the event.” 69.20(3)(f)(f) The state or a local registrar may disclose a social security number on a vital record to the department of children and families or a county child support agency under s. 59.53 (5) in response to a request under s. 49.22 (2m). 69.20(3)(g)(g) The state or local registrar, upon request of the department of revenue, may disclose information on vital records, including a social security number, to the department of revenue only for the following purposes related to administering state taxes and collection of debts referred to the department of revenue: 69.20(3)(g)1.1. Locating persons, or the assets of persons, who have failed to file tax returns, have underreported their taxable income, or are delinquent debtors. 69.20(3)(g)2.2. Identifying fraudulent tax returns and credit claims. 69.20(3)(g)3.3. Providing information for tax-related prosecutions. 69.20(3)(h)1.1. In this paragraph, “qualified independent researcher” means a faculty member of a university who satisfies all of the following: 69.20(3)(h)1.a.a. The faculty member has an approved protocol from an institutional review board for human subjects research to work with data containing personal information for the purposes of evaluating the program under s. 119.23. 69.20(3)(h)1.b.b. The faculty member has received from the state and properly managed data containing personal information for the purposes of evaluating the program under s. 119.23 before July 14, 2015. 69.20(3)(h)2.2. The state registrar shall effect a disclosure of information prohibited under sub. (2) to a qualified independent researcher for the purpose of cross-matching the information disclosed by the registrar with information in a database that both is in the possession of the qualified independent researcher and contains information regarding pupils participating in the program under s. 119.23. The state registrar may charge a fee to the qualified independent researcher for the information that does not exceed the cost incurred by the state registrar to provide the information. 69.20(4)(4) Under procedures that are promulgated by rule, the state registrar and every local registrar shall protect vital records from mutilation, alteration, theft, or fraudulent use and shall protect the privacy rights of registrants and their families by strictly controlling direct access to any vital record. 69.20 Cross-referenceCross-reference: See also ch. DHS 142, Wis. adm. code. 69.2169.21 Copies of vital records. 69.21(1)(a)1.1. Except as provided under subd. 2., the state registrar and any local registrar shall issue a certified copy of a vital record to any person if the person submits a request for a certified copy of a vital record of a specified registrant in writing, if the vital record is enabled for statewide issuance in the state registrar’s electronic system of vital records, to the extent permitted under par. (b) 3., and if the request is accompanied by the fee required under s. 69.22. If a vital record is not enabled for statewide issuance in the state registrar’s electronic system of vital records, the registrar responsible for filing or registration of the vital record may issue a certified copy under this section. 69.21(1)(a)2.2. The state registrar and any local registrar may not issue any certified copy under subd. 1. of any of the following: 69.21(1)(a)2.a.a. A vital record, if the event which is the subject of the vital record occurred after September 30, 1907, unless the requester is a person with a direct and tangible interest in the record or unless the registrar has received a court order directing issuance of the vital record. 69.21(1)(a)2.b.b. Any information of the part of a birth, death, divorce, annulment, or marriage record, the disclosure of which is limited under s. 69.20 (2) (a) and (c), unless the requester is the subject of the information or, for a decedent, unless the requester is specified in s. 69.20 (2) (a) 2. 69.21(1)(b)1.1. Any copy of a vital record certified under par. (a) shall be on a form provided or approved by the state registrar and shall include the date of issuance, the name of the issuing officer, the issuing officer’s signature or an authorized facsimile of his or her signature and the seal of the issuing officer. The certification shall be applied to the copy in a way that prevents its removal from the copy. 69.21(1)(b)2.2. Any copy of a birth record issued under par. (a) shall be in a long or short form, as specified by the person submitting the request under par. (a). The long form shall include the name, sex, date and place of birth and parent’s surnames of the registrant, the file date and the file number. The short form may not include any information about the parents of the registrant. The state registrar shall issue the short form for any registrant born of unmarried parents if the registrant’s record was not prepared under s. 69.15 (3) (b), unless the person requesting the copy requests the long form. 69.21(1)(b)3.3. A local registrar may issue a copy of a record of birth, death, divorce, termination of domestic partnership, marriage, or a declaration of domestic partnership under par. (a) through the state system of vital records if it is enabled. 69.21(1)(b)4.4. A copy of a death record issued under par. (a) for a death that occurred before September 1, 2013, shall include the name, sex, date and place of death, age or birth date, cause and manner of death, and social security number, if any, of the decedent, and the file number and the file date of the record, except that a requester may, upon request, obtain a copy that does not include the cause of death. 69.21(1)(b)5.5. A copy of a death record issued under par. (a) for a death that occurs after August 31, 2013, shall be on a form that contains only fact-of-death information specified in s. 69.18 (1m) (a), except that a requester may, upon request, obtain a form that contains extended fact-of-death information specified in s. 69.18 (1m) (b). 69.21(1)(c)(c) Any certified copy of a vital record or part of a vital record issued under this subsection shall be deemed the same as the original vital record and shall be prima facie evidence of any fact stated in the vital record, except that the evidentiary value of a vital record filed more than one year after the event which is the subject of the vital record occurred or of a vital record which has been amended shall be determined by the judicial or administrative agency or official before whom the vital record is offered as evidence. 69.21(2)(a)(a) The state registrar or local registrar shall issue an uncertified copy of the vital record of one or more registrants if the subject of the vital record is an event occurring after September 30, 1907. The requirements of ss. 69.15 (6) (b) and 69.20 (3) (b) for disclosing information under s. 69.20 (1) and (2) shall apply to issuance under this paragraph of any copy of a vital record containing such information. Any uncertified copy issued under this paragraph shall have on its face a notice that it is uncertified. 69.21(2)(b)(b) The state registrar and any local registrar shall issue an uncertified copy of the vital record of one or more registrants, whether specified or not, to any person if the subject of the vital record is an event occurring before October 1, 1907, and if the person submits a request for the copy in writing to the registrar responsible for filing or registering the vital record and if the request is accompanied by the fee required under s. 69.22 (1) (b). 69.21(2)(d)1.1. An uncertified photocopy of a vital record for an event occurring before October 1, 1907, other than a vital record held by the state registrar and any local registrar, shall be stamped “NOT FOR IDENTITY PURPOSES” across its face and is subject to this paragraph but is not otherwise subject to the limitations of this section or the requirements of s. 69.22. 69.21(2)(d)3.3. The holder of the vital record from which uncertified photocopies may be made and issued under this paragraph may establish fees for the photocopies. 69.21(3)(3) Amendments. Any copy of a vital record issued under this section shall show all amendments or changes made on the record since it was filed, the date and authority of the amendment or change unless a record was issued for the registrant under s. 69.14 (1) (h) or 69.15 (2), (3) or (4) (b). 69.21(4)(a)(a) Except as provided under par. (b), if the state registrar or a local registrar determines that a vital record was registered through misrepresentation or fraud, he or she may not issue any copy of the vital record prior to a determination by a court of the actual facts of the event which is the subject of the record. 69.21(4)(b)(b) A person with a direct and tangible interest in a vital record withheld by the state registrar under par. (a) may petition the circuit court of the county in which the event which is the subject of the vital record is shown on the original record to have occurred. The petition shall be accompanied by a certified copy of the original vital record. In issuing the certified copy, the state registrar shall mark the copy to indicate that the copy is for use by the court in making its determination under this paragraph. If the court finds that the petitioner has proven that the information on the vital record is valid, the clerk of court shall report the court’s determination to the state registrar in the manner prescribed by the state registrar, who shall issue the certified copy. 69.21 Cross-referenceCross-reference: See s. 889.18 for evidence of official records and s. 891.09 for evidence of vital statistics. 69.21 AnnotationA local registrar has no power to adopt procedures that are more stringent than those directed by the state registrar for issuing certified copies of a vital record under sub. (1). 80 Atty. Gen. 35. 69.22(1)(1) Except as provided in sub. (6), the state registrar and any local registrar acting under this subchapter shall collect the following fees: 69.22(1)(a)(a) Except as provided under par. (c), $20 for issuing one certified copy of a vital record and $3 for any additional certified copy of the same vital record issued at the same time. 69.22(1)(b)(b) Except as provided under par. (c), $20 for issuing an uncertified copy of a vital record issued under s. 69.21 (2) (a) or (b), $7 for verifying information about the event submitted by a requester without issuance of a copy, and $3 for any additional copy of the same vital record issued at the same time. 69.22(1)(c)(c) Twenty dollars for issuing an uncertified copy of a birth record or a certified copy of a birth record, and $3 for issuing any additional certified or uncertified copy of the same birth record issued at the same time. 69.22(1)(cm)(cm) Ten dollars for issuing one certified copy of a birth record resulting in stillbirth and $3 for any additional certified copy of the same record issued at the same time. 69.22(1)(d)(d) In addition to other fees under this subchapter, $20 for expedited service in issuing a vital record. 69.22(1m)(1m) The state registrar and any local registrar acting under this subchapter shall, for each copy of a birth record for which a fee under sub. (1) (c) is charged that is issued during a calendar quarter, forward to the secretary of administration for deposit in the appropriation accounts under s. 20.433 (1) (g) and (h) $7 by the 15th day of the first month following the end of the calendar quarter. 69.22(1q)(1q) The state registrar and any local registrar acting under this subchapter shall forward to the secretary of administration for deposit in the appropriation account under s. 20.435 (1) (gm) all of the following: 69.22(1q)(a)(a) For any certified copy of a vital record for which a fee of $20 under sub. (1) (a) is charged, $13. 69.22(1q)(b)(b) For any uncertified copy of a vital record for which a fee of $20 under sub. (1) (b) is charged, $13. 69.22(1q)(c)(c) For any copy of a birth certificate for which a fee of $20 under sub. (1) (c) is charged, $8. 69.22(1q)(d)(d) For expedited service in issuing a vital record, $10. 69.22(2)(2) The state registrar and any local registrar may charge $7 for a search of vital records if the registrar finds no record. In addition to the $7, a registrar may charge a fee to cover the costs of a search of vital records if the requester provides no identifying information or identifying information which is imprecise or inadequate. 69.22(3)(3) If a local registrar under s. 69.11 (4) or 69.14 (2) (b) 6. completes the proper forms for the applicant and submits the forms and proofs to the office of the state registrar, the state registrar and the register of deeds shall receive equal amounts of the fee received for the action. 69.22(5)(5) The state registrar shall collect the following fees:
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