Chapter DCF 1

DCF 1.03(4) (4) Transparency and notice. If a county department or the department establishes fees under sub. (1), it shall do all of the following:

DCF 1.03(4)(a) (a) Make both printed and electronic information widely available on all of the following:

DCF 1.03(4)(a)1. 1. The services for which a fee is charged.

DCF 1.03(4)(a)2. 2. The fee amounts charged for the services or the method for determining the fee amounts.

DCF 1.03(4)(b) (b) Make reasonable efforts to provide written notice of the amount of any fee that will be charged to all individuals who may be liable for the fee before the service is provided or as soon as feasible after the service begins.

DCF 1.03 History History: CR 24-006: cr. Register December 2024 No. 828, eff. 1-1-25.

DCF 1.04 DCF 1.04 Fee liability, exemptions, and waivers.

DCF 1.04(1) (1) Persons liable. Except as provided in sub. (2), any of the following persons shall be liable for a fee:

DCF 1.04(1)(a) (a) A client who is not a minor at the time the service is provided.

DCF 1.04 Note Note: An adult is not liable for a fee for services received as a minor.

DCF 1.04(1)(b) (b) A parent of a minor client.

DCF 1.04(1)(c) (c) The spouse of a client.

DCF 1.04(1)(d) (d) The surety company if the condition of a bond under s. 48.839 (1) or 48.98 (2), Stats., is met.

DCF 1.04(1)(e) (e) A person, other than a county department or a licensed child-placing agency, that brought a child into this state for the purpose of placing the child in a foster home if the conditions in s. 48.98 (2), Stats., are met.

DCF 1.04(1)(f) (f) Any other person liable by contract, law, or as determined by a court.

DCF 1.04(2) (2) Fee prohibited. A county department or the department may not charge a fee to any of the following persons:

DCF 1.04(2)(a) (a) A client who is a minor at the time the service is provided.

DCF 1.04(2)(b) (b) Any other person determined not liable by a court.

DCF 1.04(3) (3) Discretionary waiver.

DCF 1.04(3)(a) (a) A county department or the department may refrain from charging a fee, compromise the amount of a fee, or forgive all or part of a fee debt if the county department or the department determines that any of the following apply:

DCF 1.04(3)(a)1. 1. The individual receives medical assistance, supplemental security income, or social security disability insurance.

DCF 1.04(3)(a)2. 2. No payments are currently required because the individual’s maximum monthly payment amount is $0.

DCF 1.04(3)(a)3. 3. Collection is inappropriate due to the needs of the individual or the individual’s family.

DCF 1.04(3)(a)4. 4. Collection is administratively unfeasible.

DCF 1.04(3)(a)5. 5. Collection would significantly prevent accomplishing the purpose of the service.

DCF 1.04(3)(b) (b) A county department or the department may waive all or part of an individual’s fee liability for a reason specified in par. (a) at any time.

DCF 1.04(3)(c) (c) The county department or the department shall document any fee liability that is waived as provided in s. DCF 1.05 (7) (a) 4.

DCF 1.04 History History: CR 24-006: cr. Register December 2024 No. 828, eff. 1-1-25.

DCF 1.05 DCF 1.05 Billing.

DCF 1.05(1) (1) Monthly bill if ability to pay. Each month during the collection period, a county department or the department shall issue a billing statement to each liable individual whose current maximum monthly payment amount is more than $0.

DCF 1.05 Note Note: A joint billing statement may be sent to all liable individuals who live at the same address.

DCF 1.05(2) (2) Determining the maximum monthly payment amount.

DCF 1.05(2)(a) (a) Maximum monthly payment schedule.

DCF 1.05(2)(a)1. 1. Subject to par. (c), a county department or the department shall determine a liable individual’s maximum monthly payment amount using information under par. (b) and the maximum monthly payment schedule issued by the department. The maximum monthly payment schedule indicates the maximum amount that the department determines a liable individual has the ability to pay toward fee liability per month based on gross monthly income and the number of individuals living in the family.

DCF 1.05(2)(a)2. 2. The department may collaborate with the department of health services to use a common maximum monthly payment schedule for this chapter and ch. DHS 1.

DCF 1.05(2)(a)3. 3. The maximum monthly payment schedule shall be updated annually based on the consumer price index for the midwest region issued by the U.S. department of labor.

DCF 1.05 Note Note: The maximum monthly payment schedule is available at https://www.dhs.wisconsin.gov/uniform-fee/index.htm

DCF 1.05(2)(b) (b) Financial circumstances. A county department or the department may determine the gross monthly income and number of individuals living in the liable individual’s family using any of the following:

DCF 1.05(2)(b)1. 1. A completed financial responsibility form, which gives due regard to the relationships and the present needs of the individual or of the lawful dependents, and documentation that verifies the information provided in the form.

DCF 1.05 Note Note: A county department may use the financial responsibility form that is available at https://www.dhs.wisconsin.gov/forms/f8/f80130.pdf or may develop their own form that meets the conditions of this subdivision.

DCF 1.05(2)(b)2. 2. Information in the county department’s or the department’s records about the liable individual and the individual’s family.

DCF 1.05(2)(c) (c) Single maximum monthly payment amount. A county department or the department shall determine a single maximum monthly payment amount for a family who lives together and receives services for which a fee is charged under this chapter or this chapter and ch. DHS 1, regardless of the number of liable individuals in the family, the number of family members receiving services, the number of agencies providing services, or whether the fees were established under this chapter or ch. DHS 1.

DCF 1.05(3) (3) When the maximum monthly payment amount is determined.

DCF 1.05(3)(a) (a) Mandatory determination. Subject to sub. (8), a county department or the department shall determine a liable individual’s maximum monthly payment amount at all of the following times during the collection period:

DCF 1.05(3)(a)1. 1. When services begin or upon the county department or the department obtaining sufficient information on the individual’s financial circumstances under sub. (2) (b).

DCF 1.05(3)(a)2. 2. When the county department or the department receives notice that there has been a change in the financial circumstances of the liable individual or the individual’s family.

DCF 1.05(3)(a)3. 3. Every 12 months while services are being provided.

DCF 1.05(3)(b) (b) Discretionary determination. A county department or the department may determine a liable individual’s maximum monthly payment amount at any of the following times during the collection period:

DCF 1.05(3)(b)1. 1. At the conclusion of services to the client.

DCF 1.05(3)(b)2. 2. Periodically after services have concluded.

DCF 1.05(4) (4) Optional short-cut method. A county department or the department may determine that a liable individual’s maximum monthly payment amount is $0 if the individual is receiving medical assistance, social security disability insurance, or supplemental security income.

DCF 1.05(5) (5) Retroactive adjustment. Following a redetermination of a liable individual’s maximum monthly payment amount, the county department or the department may retroactively apply the new maximum monthly payment amount for up to 90 days prior to receipt of the updated financial information.

DCF 1.05(6) (6) Disclosure. A county department or the department may release financial and service information to qualified staff within the county department or the department for billing and collection purposes.

DCF 1.05(7) (7) Billing statements.

DCF 1.05(7)(a) (a) A county department or the department shall include all of the following in each billing statement issued under sub. (1) or (8):

DCF 1.05(7)(a)1. 1. An itemization of any services provided during the billing period, including the date the service was provided and the fee amount.

DCF 1.05(7)(a)2. 2. The date and amount of any payments received during the billing period.

DCF 1.05(7)(a)3. 3. The total outstanding liability as of the date of the statement.

DCF 1.05(7)(a)4. 4. Any liability that was waived under s. DCF 1.04 (3).

DCF 1.05(7)(a)5. 5. The due date and amount of the monthly payment due.

DCF 1.05(7)(b) (b) A county department or the department may do any of the following:

DCF 1.05(7)(b)1. 1. Require a monthly payment amount that is less than the maximum monthly payment amount.

DCF 1.05(7)(b)2. 2. Bill for the current monthly amount due and any unpaid amounts due in previous months.

DCF 1.05(7)(b)3. 3. Issue billing statements to any liable person who is not an individual as the county department or department determines appropriate.

DCF 1.05 Note Note: The use of the term “individual” in the monthly billing and the ability to pay provisions means that they do not apply to liable entities, such as surety companies and child-placing agencies.

DCF 1.05(8) (8) Noncompliance. A county department or the department shall issue monthly billing statements for a liable individual’s total outstanding liability if any of the following conditions are met:

DCF 1.05(8)(a) (a) The individual is informed of the right to maximum monthly payment amounts based on the individual’s ability to pay and knowingly refuses to complete a financial responsibility form or to provide verifying documentation under sub. (2) (b) 1.

DCF 1.05(8)(b) (b) The individual intentionally misrepresents any information provided in the financial responsibility form under sub. (2) (b) 1.

DCF 1.05 Note Note: The county department or the department may also refuse to grant a waiver under s. DCF 1.04 (3).

DCF 1.05(9) (9) Other requirements. Each county department and the department shall do all of the following:

DCF 1.05(9)(a) (a) Maintain documentation of compliance with this section. A county department shall provide the documentation to the department upon request.

DCF 1.05(9)(b) (b) Establish a written procedure to periodically review accounts for accuracy and compliance with this chapter and follow the procedure established.

DCF 1.05(9)(c) (c) Provide a written grievance procedure for disputes relating to liability, billing, and collections.

DCF 1.05 History History: CR 24-006: cr. Register December 2024 No. 828, eff. 1-1-25.

DCF 1.06 DCF 1.06 Collections.

DCF 1.06(1) (1) Nonpursuit. A county department or the department may not engage in efforts to collect from a liable individual whose maximum monthly payment amount is $0.

DCF 1.06(2) (2) Delinquent account.

DCF 1.06(2)(a) (a) A county department or the department may consider an account to be delinquent if all of the following have occurred:

DCF 1.06(2)(a)1. 1. The monthly payment due has not been received for 90 consecutive days.

DCF 1.06(2)(a)2. 2. Notices stating that the monthly payment amount has not been received were sent to all liable persons after 30 days, 60 days, and 90 days of noncompliance.

DCF 1.06(2)(b) (b) The county department or the department shall maintain documentation of notices sent under par. (a) 2.

DCF 1.06(3) (3) Tax intercept. A county department or the department may certify a fee debt for setoff by the department of revenue under s. 71.93 or 71.935, Stats., if the liable person has been provided with reasonable notice and an opportunity to be heard with regard to the debt.

DCF 1.06(4) (4) Collection agencies. A county department or the department may establish an agreement with a collection agency in compliance with s. 218.04, Stats., to collect a fee debt. The county department or the department shall monitor accounts sent to the collection agency.

DCF 1.06(5) (5) Statute of limitations.

DCF 1.06(5)(a) (a) A county department or the department may collect a fee debt within the following timeframes:

DCF 1.06(5)(a)1. 1. Within 10 years after the cause of action accrues as provided under s. 893.87, Stats.

DCF 1.06(5)(a)2. 2. Within 20 years after a judgment is entered as provided under s. 893.40, Stats.

DCF 1.06(5)(b) (b) For purposes of par. (a) 1., the cause of action accrues in the month that the service is provided.

DCF 1.06 Note Note: Under s. DCF 1.04 (3) (b), a county department or the department may waive liability for all or part of fee debt for a reason specified in s. DCF 1.04 (3) (a) at any time.