(c) Document the classification decision and review.
(3) Reclassification. Reclassification shall occur at a minimum of every six months after initial classification.
DOC 347.14 Assessment. Within 10 days of admission, trained staff shall conduct an initial assessment of the youth’s treatment and service needs.
DOC 347.15 Off-grounds leave. The facility shall develop policies and procedures relating to off-grounds leave.
DOC 347.16 Release and reentry.
(1) Release.
(a) The facility shall verify the identity of a youth prior to release from the facility.
(b) The facility shall verify the authority to release a youth.
(c) The facility shall document the name, address, and telephone number of the person or agency to receive the youth upon release.
(2) Aftercare or community supervision planning. At least 30 days prior to release, the facility shall collaborate with the supervising agency to plan for aftercare or community supervision and provide the supervising agency and youth with a copy of the youth’s release summary. The release summary shall include all of the following:
(a) The projected date and reason for release.
(b) A summary of services provided during placement, including mental health and substance use treatment.
(c) The names and contact information for professional treatment providers that treated the youth.
(d) An assessment of goal achievement.
(e) Recommendations for continuing or additional services and identification of service providers.
Subchapter IV – Staffing
DOC 347.17 Staffing. The facility shall develop, implement, and document a staffing plan that identifies and provides for sufficient staff at the facility to provide adequate and continuous supervision of youth including the following:
(1) There shall be a supervisor physically on-site during every shift at the facility.
(2) The facility shall have adequate staff to provide for the direct supervision of youth in living units and other areas where youth are present. The use of a video monitoring system may not be used to replace direct staff supervision.
(3) The facility shall maintain staff ratios of a minimum of one staff member supervising 8 youth during waking hours and one staff member supervising 16 youth during sleeping hours, except during exigent circumstances. The facility shall document the exigent circumstances.
(4) Whenever there is a youth in the facility there shall be at least one staff member of the same gender as the youth on duty at the facility.
(5) For a facility with a master control center, the master control center shall be staffed at all times.
DOC 347.18 Training.
(1) Orientation. Before a new staff member is permitted to work independently with youth, the facility shall provide at least 40 hours of orientation training for the new staff member including in all of the following areas:
(a) Facility policies and procedures.
(b) Facility operations and facility emergencies.
(c) Rules under this chapter.
(d) Youth grievance procedures under s. DOC 347.38. (e) First aid, use of automatic external defibrillator, and use of other emergency equipment.
(f) Adolescent development
(g) Trauma-informed care.
(h) Positive behavior management, de-escalation techniques, and conflict management.
(i) Sexual abuse and sexual harassment prevention, detection, and response.
(j) Sex trafficking.
(k) Suicide and self-harm prevention.
(L) Laws on confidentiality of personally identifiable information.
(m) Mandatory reporting requirements under s. 48.981 (2), Stats. (2) Initial security staff training. In addition to sub. (1), security staff shall receive at least 120 hours of training during the first year of employment. On-the-job training does not count toward the hours of required initial training for security staff.
(3) Annual training. Security staff shall receive at least 24 hours of annual training including the following:
(a) Care and custody of youth.
(b) Trauma-informed care.
(c) Two hours of suicide and self-harm prevention.
(d) Mental health and crisis intervention.
(e) Administration of medications.
(f) Health screening of youth at the time of admission.
(g) Use of restraints and security control devices.
(h) Fire safety, evacuation procedures, and use of self-contained breathing apparatus.
(i) Positive behavior management, de-escalation techniques, and conflict management.
(j) The facility’s use of force policies and procedures.
(4) Documentation. All staff training shall be documented.
Subchapter V – Food Service and Nutrition
DOC 347.19 Food service.
(1) Sanitation. The kitchen area and all equipment shall be maintained in a sanitary condition.
(2) Food Safety.
(a) The facility shall provide meals stored and served at safe temperatures. Temperatures shall be documented daily.
(b) Food items shall be stored at least 6 inches off the floor. Opened food packages are stored in airtight containers that are labeled and dated. Food items are stored in appropriate locations and temperatures.
(c) All persons who work in food service areas shall wear clean garments and clean caps or hairnets and shall keep their hands clean at all times when engaged in the handling of food, drink, utensils, or equipment.
(d) Food and drink shall be protected from contamination. Meals shall be covered during transit to and within the facility.
(e) Kitchen dishwashing equipment temperatures shall be monitored and documented daily.
(f) Garbage containers shall be covered, emptied daily, and kept clean.
(g) Cleaning agents shall be stored separately from food service items.
(3) Inventory. There shall be a current documented inventory accounting for all sharps, tools, and utensils.
(4) Inspection.
(a) Daily inspection of all food service areas shall be conducted and documented.
(b) Annual inspection of all full-production and service kitchens by a qualified, independent outside source documenting that the food service area meets applicable health and safety codes shall be conducted.
DOC 347.20 Meals.
(1) The facility shall provide nutritious and quality food for all youth.
(2) The facility shall develop menus that satisfy generally accepted nutritional standards.
(3) An annual menu review by a qualified nutritionist or dietician shall be completed and maintained in the facility files. Any change or substitution to the menu shall be documented.
(4) A youth may abstain from any foods that violate the youth’s religion. Consistent with available resources, the facility shall provide a substitute from other available foods from the menu served at the meal. The substitutions shall be consistent with sub. (2).
(5) Special diets are provided as prescribed by a qualified health care professional.
(6) Youth shall receive three nutritious meals and a snack daily, with no more than 12 hours between the evening meal and breakfast. Two of the meals shall be hot, including the entrée.
(7) Youth shall eat meals in a cafeteria or common area.
Subchapter VI – Health and Mental Health Care
DOC 347.21 Health screening.
(1) The facility shall use a health screening form that is developed in conjunction with health care professionals and is completed at the time of admission for each youth to record information about current and past medical, mental health, and dental conditions, physical and developmental disabilities, recent injuries or physical trauma, alcohol or other drug abuse problems, and suicide or self-harm risk. The health screening form shall be documented.
(2) A youth whose screening under sub. (1) are not completed within one hour of admission shall be under constant staff supervision until the screenings are completed. Section DOC 347.26 applies if a youth screens positive for risk of suicide or self-harm. (2) The health screening shall be conducted in a confidential setting upon the youth’s admission.
