Trans 152.04 NoteNote: obligations on a trip-by-trip basis in lieu of motor fuel tax licensing is available as specified in ch. Trans 146. Trans 152.04 HistoryHistory: Cr. Register, August, 1993, No. 452, eff. 9-1-93; renum. from Trans 152.03 and am. (1), Register, May, 1997, No. 497, eff. 6-1-97. Trans 152.05(1)(1) License required. No person who purchases or obtains motor fuel or alternative fuel outside this state may operate a qualified motor vehicle in this state unless the person holds a valid Wisconsin interstate fuel tax license, a valid license issued under the international fuel tax agreement, a valid temporary fuel tax trip permit or has the requirement waived under a reciprocal agreement, or is entering or leaving Wisconsin to have or after having had special equipment, or a body constructed or installed, or for repair. Trans 152.05(2)(2) License application. A person shall file an application for licensing in the name of the licensee with the department on forms specified by the department. The application shall contain the following: Trans 152.05(2)(a)(a) For a U.S. applicant, the federal employer identification number, or in the case of a sole proprietorship, the social security number. For a Canadian-based applicant, the department shall assign account numbers according to a uniform numbering system. Trans 152.05(2)(f)(f) Signature of licensee or authorized representative or attorney in fact. Trans 152.05(2)(k)(k) Statement of existence of bulk storage in Wisconsin and other international fuel tax agreement member jurisdictions. Trans 152.05(2)(m)(m) Indication of whether a person is applying for an international fuel tax agreement license or a Wisconsin interstate fuel tax license. Trans 152.05 NoteNote: A license application form MV2667 may be ordered from the Wisconsin Department of Transportation, Motor Carrier Taxes and Permits Section, P.O. Box 7979, Madison, Wisconsin 53707-7979.
Trans 152.05(3)(3) Account identification. The department shall assign an account number to its licensees according to an account numbering system which shall contain an alphabetic designation of the state of Wisconsin and the federal employer identification number of the licensee issued by the internal revenue service. Trans 152.05(4)(4) Previous problems. No license may be issued to an applicant or to any related business if that license is currently cancelled, suspended or revoked in Wisconsin or an international fuel tax agreement jurisdiction. Trans 152.05(5)(a)(a) General. The department may require an applicant to post a surety bond or an irrevocable letter of credit as a condition of obtaining or retaining a license when an applicant has failed to file timely reports, when the fuel tax has not been remitted or when an audit indicates that a bond is required to protect the interests of the department. If a person fails to post a bond within the time required by the department, the department may refuse to issue a license or may revoke a license. Trans 152.05(5)(b)(b) Factors for the department’s consideration. In determining whether or not a bond will be required, the department may consider all relevant factors including the following: Trans 152.05(5)(b)2.2. The person’s prior record of filing tax reports and paying taxes and fees of any kind. Trans 152.05(5)(c)(c) Determination of amount. If a bond is required to be posted, the amount shall be equal to the licensee average quarterly use tax liability or projected liability plus any outstanding delinquency increased to the next even $100 amount. Trans 152.05(5)(d)(d) Return of bond. If the licensee complies with all the requirements of this section for 24 consecutive months, the bond may be returned to the licensee. Trans 152.05(6)(6) Decal. Each licensee shall display 2 current fuel decals issued by the department for each qualified motor vehicle in its fleet. A fuel decal shall be placed on the exterior portion of the cab’s passenger side and driver’s side. In the case of transporters, manufacturers, dealers or driveaway operations, the decals need not be permanently affixed but may be temporarily displayed in a visible manner on the cab’s passenger side and driver’s side. Trans 152.05(7)(7) License display. A licensee shall display a copy of the license in every qualified motor vehicle that the licensee operates under the IFTA license. Trans 152.05(9)(9) Cancellation. A license shall be cancelled at the written request of the licensee. Trans 152.05(10)(10) Leased vehicles. A lessor of vehicles that is regularly engaged in the business of leasing or renting motor vehicles without drivers may be issued a license. Trans 152.05(11)(11) Fleets. No licensee may be issued more than one license per fleet. The licensee shall make legible copies of the license and one copy shall be carried in each qualified motor vehicle. No qualified motor vehicle may be operated in the state of Wisconsin without a copy of the licensee’s fleet license. Trans 152.05(12)(12) Replacement license or decal. If a license or an IFTA decal is lost prior to expiration, the department may issue a replacement license for $3.00 or IFTA decal for $2.00 after the holder sends in a signed statement stating that the prior decal is lost. Trans 152.05 HistoryHistory: Cr. Register, August, 1993, No. 452, eff. 9-1-93; renum. from Trans 152.04 and am. (1), Register, May, 1997, No. 497, eff. 6-1-97; CR 04-004: r. and recr. (2) (d), am. (3) (a), (7) and (12), r. (3) (b) and (c) and (8) Register December 2004 No. 588, eff. 1-1-05. Trans 152.06Trans 152.06 Tax paid purchases. No person may be allowed a credit under s. 341.45 (2), Stats., unless the person maintains the records required by this section and s. Trans 152.07 for fuel tax paid. Trans 152.06(1)(1) Receipt documentation. Licensees shall retain all receipts and invoices, credit card receipts, or microfilm or microfiche copies of the records showing evidence of purchases and whether tax was paid for a period of 4 years from the due date of the tax report, unless the required tax report is not filed. If a tax report is not filed, the licensee shall retain the required records until the department otherwise authorizes. Facsimiles of receipts may be retained by using other types of technology with authorization from the department. Trans 152.06(2)(2) Receipt content. An acceptable receipt or invoice for tax paid purchases credited against motor fuel tax liability must include the following: Trans 152.06(2)(g)(g) Purchaser’s name. In the case of an agreement between a lessor and a lessee, receipts will be accepted in either name, provided a legal connection can be made to the reporting party. Trans 152.06(3)(3) Bulk storage. In the case of fuel withdrawals from licensee owned, tax paid bulk storage, credit may be obtained under s. 341.45 (2), Stats., only if the following detailed records are maintained for each withdrawal of fuel: Trans 152.06(3)(e)(e) Purchase and inventory records to substantiate that tax was paid on all bulk purchases. Trans 152.06 HistoryHistory: Cr. Register, August, 1993, No. 452, eff. 9-1-93; renum. from Trans 152.05, Register, May, 1997, No. 497, eff. 6-1-97. Trans 152.07(1)(1) Fuel. Each licensee shall maintain a complete record of all fuel purchased, received and used in the conduct of its business. The fuel records shall contain the following: Trans 152.07(1)(f)(f) Fuel summaries for each vehicle for each jurisdiction in which the vehicle was operated. Trans 152.07(1)(g)(g) Summaries of the total fuel obtained under each category specified in pars. (c) to (f) for each calendar quarter. Trans 152.07(2)(2) Distance. All licensees shall, in addition, maintain detailed distance records on an individual vehicle basis. Such records shall contain the following: Trans 152.07(2)(c)(c) Travel summaries for each vehicle for each jurisdiction in which the vehicle operated. Trans 152.07(2)(d)(d) Summaries of the total distance under each category specified in pars. (a) to (c) for each calendar quarter. Trans 152.07(2m)(2m) Decal accountability. The licensee is responsible to account for all decals issued to licensee. That includes which vehicle decals were placed on and the sequential decal identification number that the vehicle received. Failure to account for all decals issued, for a period of 4 years may result in a 4-mpg jeopardy assessment based on Wisconsin average vehicle use. Trans 152.07(3)(3) Retention period. Licensees shall retain the records required by subs. (1) and (2) for a period of 4 years from the due date of the tax report unless the required tax report is not filed. If a required tax report is not filed, the licensee shall retain the required records until the department otherwise authorizes. Failure to timely provide records demanded for the purpose of audit extends the statute of limitations for assessment of additional tax by the department until 9 months after the records are provided. Successive failures to adequately respond to a demand for records relate back to the first demand. The record retention period is extended indefinitely by refusal to provide documents. Trans 152.07(4)(4) Burden of proof. All motor fuel or special fuel acquired which is normally subject to use tax is taxable unless proof to the contrary is provided by the licensee. Trans 152.07 HistoryHistory: Cr. Register, August, 1993, No. 452, eff. 9-1-93; renum. from Trans 152.06, Register, May, 1997, No. 497, eff. 6-1-97; CR 04-004: cr. (2m) Register December 2004 No. 588, eff. 1-1-05. Trans 152.08(1)(1) Quarterly reports. Except as provided in sub. (2), all licensees shall file a calendar quarterly report with the department and shall pay all taxes due. Payment shall be included with the quarterly report. Quarterly reports are required, even if no operation was conducted during the reporting period or if no taxable fuel was used. Failure to receive the authorized report form does not relieve the licensee from the obligation of submitting a report. Trans 152.08(2)(2) Annual reports. Notwithstanding the quarterly reporting requirements of sub. (1), the department may allow annual reporting by licensees who have been reporting for at least one calendar year and whose operations equal less than 5,000 total annual miles or 8300 kilometers in Wisconsin. This will be based upon at least 4 quarters of filing history. Should a licensee choose to report annually, it shall petition the department and receive approval to do so. The reporting period for a licensee filing annual reports shall be from April 1 to March 31. Trans 152.08(3)(3) Due date. The report filed by the licensee shall be due on the last day of the month immediately following the close of the quarter for which the report is due. Reports postmarked with U.S. or Canadian postal service postmark not later than midnight of the due date or marked as received by the fuel tax unit within the department prior to the due date shall be considered timely filed. If the last day of the month falls on a Saturday, Sunday or legal holiday, the next business day shall be considered the due date.
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