Chapter NR 162

NR 162.13(4)(c) (c) If construction of a project is complete prior to the CWFP loan closing for the project, the recipient shall submit project closeout documents within 90 days of the loan closing date.

NR 162.13(4)(d) (d) If the recipient does not provide the required documents for project closeout of a completed project to the department for any CWFP financial assistance agreement or any other financial assistance from the environmental improvement fund and applies for funding from the environmental improvement fund for another project, the department may deny financial assistance for the new project until the previous project is closed out according to requirements under this chapter.

NR 162.13 History History: CR 22-045: cr. Register October 2023 No. 814, eff. 11-1-23.

NR 162.14 NR 162.14 Amendments to a financial assistance agreement.

NR 162.14(1) (1) Additional funding.

NR 162.14(1)(a) (a) General.

NR 162.14(1)(a)1. 1. ‘Additional assistance at end of project.’ The department may issue an amendment to a financial assistance agreement to provide additional financial assistance for eligible project costs incurred beyond the amount specified in the original financial assistance agreement. The department may process a request to provide additional financial assistance for a project only after the total remaining costs to complete the project can be reasonably determined.

NR 162.14(1)(a)2. 2. ‘Consistent with scope.’ To be eligible for additional financial assistance, any changes in the project necessitating the amendment must be consistent with the objectives and scope of the project as described in the original financial assistance agreement.

NR 162.14(1)(a)3. 3. ‘Plans and specifications approval.’ If there are changes in the project that require department approval of plans and specifications, the municipality shall obtain department approval prior to the amendment loan closing. Changes that necessitate an amendment must be due to unforeseen circumstances or approvable change orders to a project construction contract.

NR 162.14(1)(a)4. 4. ‘New financial assistance agreement.’ An amendment shall be in the form of a new financial assistance agreement tied to the original project through the budget and project description. The department and the DOA shall determine the appropriate interest rate for the amendment based on the market interest rate in effect on the date of the municipality’s meeting at which they pass the related bond resolution.

NR 162.14(1)(a)5. 5. ‘Debt coverage requirements.’ The municipality must meet debt coverage requirements for the additional financial assistance.

NR 162.14(1)(b) (b) Applicability. Additional financial assistance under par. (a) for a scored project is subject to all of the following:

NR 162.14(1)(b)1. 1. ‘Availability of funds as determined under s. 281.59, Stats.’ If there are sufficient loan funds available, a municipality may receive loan funds for additional project costs incurred that cause the total eligible project costs to be greater than the amount provided in the original financial assistance agreement. The loan interest rate and loan maturity date shall be determined by the department and DOA.

NR 162.14(1)(b)2. 2. ‘No principal forgiveness.’ The department shall not provide additional principal forgiveness funds in the amendment to the financial assistance agreement.

NR 162.14(1)(c) (c) Requesting funds. A municipality may request financial assistance for additional project costs using any of the following options:

NR 162.14(1)(c)1. 1. ‘Request in writing.’ The municipality shall submit a written request to the department that justifies the need for additional financial assistance and details the additional eligible costs. A revised budget shall be submitted with the request indicating in one column the line item totals in the financial assistance agreement, in a second column the requested additional costs, and in a third column the total project costs requested to be funded through the CWFP via an amendment to the original financial assistance agreement. If there are other funding sources participating in the project, the revised budget shall indicate all funding changes applicable to the additional financial assistance being requested. All costs in the revised budget shall be assigned to the appropriate budget line items from which disbursement will be requested.

NR 162.14(1)(c)2. 2. ‘Electronic submittal.’ The department may require the written request for an amendment to be submitted as an email message with an attachment, as input into the department’s online application system, or by other appropriate means determined by the department.

NR 162.14(1)(d) (d) Plans and specifications. A municipality shall submit to the department any plans and specifications required for changes in the project that necessitate the amendment to the financial assistance agreement. The department shall issue an amendment for the additional project costs only after the department approves any facilities plans or plans and specifications required for the work related to the additional costs.

NR 162.14(1)(e) (e) Notice of intent to apply. A new notice of intent to apply for funding as described under s. NR 162.05 (1) is not required for purposes of requesting a financial assistance agreement amendment.

NR 162.14(2) (2) Effective date. A financial assistance agreement amendment is effective when executed by all parties to the agreement.

NR 162.14 History History: CR 22-045: cr. Register October 2023 No. 814, eff. 11-1-23.

NR 162.15 NR 162.15 Disputes.

NR 162.15(1) (1) Decision of the department. Except as otherwise provided by law, any dispute arising under subch. II, III, IV, or V prior to the execution of a financial assistance agreement or interest rate subsidy agreement shall be decided in writing by the department. The department shall serve a copy of the decision on the applicant personally or by mail.

NR 162.15(2) (2) Review of the decision. A final decision of the department may be reviewed under subch. III of ch. 227, Stats., and ch. NR 2.

NR 162.15 History History: CR 22-045: cr. Register October 2023 No. 814, eff. 11-1-23.

NR 162.16 NR 162.16 Records and record retention.

NR 162.16(1) (1) Requirements. The recipient shall maintain CWFP project-related books, documents, papers, records, and accounting procedures in accordance with generally accepted accounting principles, governmental accounting standards board requirements, or another method of accounting accepted by the department or required by the federal government and authorized under the financial assistance agreement and ch. Adm 35, and retain them in accordance with subch. II of ch. 19, Stats. The recipient shall require contractors, including contractors for professional services, to maintain CWFP project-related books, documents, papers, and records that are necessary for the recipient’s compliance with this section.

NR 162.16(2) (2) Inspection. The department or its agents may, during normal business hours, inspect and copy the recipient’s CWFP project-related records and the project-related records of its contractors.

NR 162.16(3) (3) Records retention.

NR 162.16(3)(a) (a) The recipient and its contractors shall retain and make all files, books, documents, and records relating to the construction of the scored project available to the department for a minimum of either 3 years from the date the department notifies the recipient that the project closeout is complete or 3 years from final completion of construction, whichever is later.

NR 162.16(3)(b) (b) If a financial assistance agreement is partially or completely terminated, the records relating to the work terminated shall be kept and made available for a period of 3 years from the date of any resulting final termination settlement.

NR 162.16(3)(c) (c) Records that relate to appeals, disputes, or litigation arising out of the performance of the project shall be retained until any appeals, disputes, or litigation have been finally resolved or for a period of 3 years from the date the department notifies the recipient under s. NR 162.13 (4) (b) 8. that the project closeout is complete, whichever is later.

NR 162.16(3)(d) (d) All other files and records relating to the scored project shall be retained so long as the financial assistance agreement for the project remains in effect. As-built plans for the project shall be retained for at least the useful life of the project.

NR 162.16(4) (4) Federal single audit. Recipients of financial assistance provided directly from the federal capitalization grant shall comply with federal single audit requirements established in 31 USC 7501 to 7506, 2 CFR part 200 subpart F, and ch. Adm 35.

NR 162.16 History History: CR 22-045: cr. Register October 2023 No. 814, eff. 11-1-23.

NR 162.17 NR 162.17 Breach of contract.

NR 162.17(1) (1) Upon breach of contract by the recipient, the department may do any of the following:

NR 162.17(1)(a) (a) Declare the unpaid loan balance due and immediately payable.

NR 162.17(1)(b) (b) Increase the interest rate on the unpaid balance of the loan to the market interest rate in effect on the date the financial assistance agreement was executed.

NR 162.17(1)(c) (c) Rescind any grant and convert the grant amount to a loan.

NR 162.17(1)(d) (d) Immediately terminate the financial assistance agreement and disburse no additional funds if the financial assistance has not been fully disbursed.

NR 162.17(1)(e) (e) Seek an injunction or any other equitable or judicial relief from a court of appropriate jurisdiction.

NR 162.17(1)(f) (f) Seek any other appropriate administrative remedy.

NR 162.17(2) (2) DOA’s receipt of any payment after the occurrence of a breach of contract does not constitute the department’s waiver of any rights and remedies under this section.

NR 162.17 Note Note: DOA may under s. 281.59 (11) (b), Stats., seek recovery of some or all financial assistance payments by deducting those amounts from any state payments due to a municipality, or by adding a special charge to the amount of taxes apportioned to and levied upon the county under s. 70.60, Stats.

NR 162.17 History History: CR 22-045: cr. Register October 2023 No. 814, eff. 11-1-23.

NR 162.18 NR 162.18 Noncompliance. Upon failure of the recipient to comply with s. 281.58 or 281.59, Stats., or with provisions of this chapter, the department may do any of the following:

NR 162.18(1) (1) Refuse to enter into a financial assistance agreement.

NR 162.18(2) (2) Seek penalties as provided in s. 281.59 or 281.98, Stats.

NR 162.18(3) (3) Seek any other appropriate remedy, relief, or penalty.

NR 162.18 History History: CR 22-045: cr. Register October 2023 No. 814, eff. 11-1-23.

NR 162.19 NR 162.19 Variances.

NR 162.19(1) (1) General. The department may, on its own initiative or pursuant to a written request from an applicant, approve a variance from a requirement of this chapter when it determines that special circumstances make a variance in the best interest of the state. Any variance approved shall be consistent with the objectives of ss. 281.58 and 281.59, Stats.

NR 162.19(2) (2) Applicability. The department may only approve a variance from a non-statutory requirement of this chapter.

NR 162.19(3) (3) Request for variance. An applicant shall submit a request for a variance in writing to the department as soon as it is determined a variance is needed. Each request for a variance shall contain all of the following:

NR 162.19(3)(a) (a) The name of the applicant and CWFP project number.

NR 162.19(3)(b) (b) The section of this chapter from which the applicant seeks a variance and a statement explaining why the variance is necessary.

NR 162.19(3)(c) (c) An adequate description of the variance desired, and the facts that the recipient believes warrant the department’s approving the variance.

NR 162.19(3)(d) (d) A statement as to whether the recipient has previously requested the same or a similar variance, and if so, the circumstances of the previous request.

NR 162.19 History History: CR 22-045: cr. Register October 2023 No. 814, eff. 11-1-23.

NR 162.20 NR 162.20 Administrative fees. An administrative fee, if one is imposed, shall be included in the biennial finance plan established under s. 281.59 (3), Stats., which is approved by the building commission under s. 13.48, Stats.

NR 162.20 History History: CR 22-045: cr. Register October 2023 No. 814, eff. 11-1-23.

subch. III of ch. NR 162 Subchapter III — Storm Water Projects

NR 162.21 NR 162.21 Applicability. This subchapter applies to applicants for and recipients of financial assistance for urban nonpoint source water pollution abatement or storm water runoff BMPs. Compliance with the applicable requirements of this subchapter is a prerequisite to receiving a financial assistance agreement under the CWFP for urban runoff and storm water BMP projects. In addition to the sections of this subchapter, all of the following sections in subchs. I, II, and V apply to projects receiving a financial assistance agreement from the CWFP for urban runoff and storm water BMP projects: ss. NR 162.001, 162.003, 162.01, 162.02, 162.055, 162.49 (3), and 162.50 to 162.52.

NR 162.21 History History: CR 22-045: cr. Register October 2023 No. 814, eff. 11-1-23.

NR 162.22 NR 162.22 Project eligibility.

NR 162.22(1) (1) A municipality may receive financial assistance under this subchapter for a publicly owned project necessary to control storm water runoff pollution in order to achieve water quality standards, including publicly-owned storm water management projects on public or private land that are required by any of the following:

NR 162.22(1)(a) (a) A WPDES storm water permit issued under subch. I of ch. NR 216.

NR 162.22(1)(b) (b) A performance standard delineated under ch. NR 151.

NR 162.22(1)(c) (c) A storm water management plan or other applicable plan approved by the department for purposes of managing runoff.

NR 162.22(2) (2) A project that is eligible under sub. (1) may consist of individual BMPs on private land that treat runoff and serve one or more private properties if the municipality satisfies all of the following:

NR 162.22(2)(a) (a) Owns each individual BMP.

NR 162.22(2)(b) (b) Is responsible for the proper installation, operation, and maintenance of each individual BMP.

NR 162.22(2)(c) (c) Has unlimited access to each individual BMP at all reasonable times for the purposes of inspection, monitoring, construction, maintenance, operation, rehabilitation, and replacement of the BMP.

NR 162.22(2)(d) (d) Establishes a comprehensive program for the regulation, inspection, operation, and maintenance of individual BMPs and for monitoring the impact of the BMPs on the groundwater where required by the department.

NR 162.22(2)(e) (e) Complies with all other applicable requirements, limitations, and conditions for projects funded under this chapter.

NR 162.22(3) (3) The access required under sub. (2) shall be established through easements, ordinance, or covenants running with the land.

NR 162.22(4) (4) The department may require that the program established under sub. (2) (d) includes periodic testing of water from existing potable water wells and monitoring of aquifers in the area.

NR 162.22 History History: CR 22-045: cr. Register October 2023 No. 814, eff. 11-1-23.

NR 162.23 NR 162.23 Cost eligibility.

NR 162.23(1) (1) Eligible costs.

NR 162.23(1)(a) (a) Eligible at a subsidized rate. Allocable project-specific costs that are necessary and reasonable are eligible for financial assistance. Eligible costs include expenses incurred by the municipality for any of the following items and activities when specific to the scope of a scored project, or when approved by the department as necessary or reasonable for the efficient operation or integrity of the storm water treatment works or BMP:

NR 162.23(1)(a)1. 1. ‘Abandonment.’ Abandonment of storm water treatment works or BMPs if approved in the plans and specifications of a scored project or by department staff, including activities such as demolition, re-landscaping, and removal and disposal of municipal waste or other debris.

NR 162.23(1)(a)2. 2. ‘Access roads.’ Construction of roadways necessary to provide appropriate access to urban runoff facilities or BMPs.

NR 162.23(1)(a)3. 3. ‘Acquisition of facilities.’ Costs associated with acquiring facilities of an existing storm water treatment works or BMP if the municipality will own, operate, and maintain the facilities throughout the term of the financial assistance agreement.

NR 162.23(1)(a)4. 4. ‘Administrative costs of a commission.’ Administrative, legal, and other costs incurred by a commission solely for the scored project if identifiable in a contract or agreement between the member municipalities.

NR 162.23(1)(a)5. 5. ‘Compliance with state and federal requirements.’ Costs incurred for activities associated with complying with state and federal requirements related to the scored project.

NR 162.23 Note Note: State and federal requirements may include any of the following: Americans with Disabilities Act design and construction; green project reserve documentation; Davis-Bacon and related acts administration or other activities associated with wage rate requirements; DBE solicitation and documentation; activities associated with the use of American-made products; environmental review of project sites and other activities related to ch. NR 150 compliance, including costs of public notices and hearings; historical, architectural, archaeological, and cultural resources work identified during planning, design, or construction of the project and incurred prior to project closeout; signage requirements, including on a website or at a project site; or audit activities related to the federal single audit act portion of the municipality’s annual audit report until the project is complete.

NR 162.23(1)(a)6. 6. ‘Construction activities.’ Activities defined in s. NR 162.003 (16) and included in construction contracts or performed as force account work, including any of the following: