Ins 6.40(11)(b)2.a.a. A bank, broker or dealer who, in the ordinary course of business, lends money or executes orders for the purchase or sale of stock and who is not otherwise a participant; Ins 6.40(11)(b)2.b.b. Any person or organization retrained or employed by a participant to solicit stockholders or any person who merely transmits proxy soliciting material or performs ministerial or clerical duties; Ins 6.40(11)(b)2.c.c. Any person employed in the capacity of attorney, accountant, or advertising, public relations or financial adviser, and whose activities are limited to the performance of his or her duties in the course of such employment; Ins 6.40(11)(b)3.3. Any person regularly employed as an officer or employee of the insurer or any of its subsidiaries or affiliates who is not otherwise a participant; or Ins 6.40(11)(b)3.e.e. Any officer or director of, or any person regularly employed by any other participant, if such officer, director or employee is not otherwise a participant. Ins 6.40(11)(c)1.1. No solicitation subject to sub. (11) shall be made by any person other than the management of an insurer unless at least 5 business days prior thereto, or such shorter period as the commissioner may authorize upon a showing of good cause therefor, there has been filed, with the commissioner by or on behalf of each participant in such solicitation, a statement in duplicate containing the information specified by sub. (13) and a copy of any material proposed to be distributed to stockholders in furtherance of such solicitation. Where preliminary copies of any materials are filed, distribution to stockholders should be deferred until the commissioner’s comments have been received and complied with. Ins 6.40(11)(c)2.2. Within 5 business days after a solicitation subject to sub. (11) is made by the management of an insurer, or such longer period as the commissioner may authorize upon a showing of good cause therefor, there shall be filed with the commissioner by or on behalf of each participant in such solicitation, other than the insurer, and by or on behalf of each management nominee for director, a statement in duplicate containing the information specified by sub. (13). Ins 6.40(11)(c)3.3. If any solicitation on behalf of management or any other person has been made, or if proxy material is ready for distribution, prior to a solicitation subject to sub. (11) in opposition thereto, a statement in duplicate containing the information specified in sub. (13) shall be filed with the commissioner, by or on behalf of each participant in such prior solicitation, other than the insurer, as soon as reasonably practicable after the commencement of the solicitation in opposition thereto. Ins 6.40(11)(c)4.4. If, subsequent to the filing of the statements required by subds. 1., 2., and 3., additional persons become participants in a solicitation subject to this rule, there shall be filed with the commissioner, by or on behalf of each such person, a statement in duplicate containing the information specified by sub. (13) within 3 business days after such person becomes a participant, or such longer period as the commissioner may authorize upon a showing of good cause therefor. Ins 6.40(11)(c)5.5. If any material change occurs in the facts reported in any statement filed by or on behalf of any participant, an appropriate amendment to such statement shall be filed promptly with the commissioner. Ins 6.40(11)(c)6.6. Each statement and amendment thereto filed pursuant to par. (c) shall be part of the public files of the commissioner. Ins 6.40(11)(d)(d) Solicitations prior to furnishing required written proxy statement. Notwithstanding the provisions of sub. (5) (a), a solicitation subject to sub. (11) may be made prior to furnishing stockholders a written proxy statement containing the information specified in sub. (12) with respect to such solicitation, provided that: Ins 6.40(11)(d)1.1. The statements required by par. (c) are filed by or on behalf of each participant in such solicitation. Ins 6.40(11)(d)2.2. No form of proxy is furnished to stockholders prior to the time the written proxy statement required by sub. (5) (a) is furnished to such persons; provided, however, that subd. 2. shall not apply where a proxy statement then meeting the requirements of sub. (12) has been furnished to stockholders. Ins 6.40(11)(d)3.3. At least the information specified in par. (c) 2. and 3. of the statements required by par. (c) to be filed by each participant, or an appropriate summary thereof, are included in each communication sent or given to stockholders in connection with the solicitation. Ins 6.40(11)(d)4.4. A written proxy statement containing the information specified in sub. (12) with respect to a solicitation is sent or given stockholders at the earliest practicable date. Ins 6.40(11)(e)(e) Solicitations prior to furnishing required written proxy statement — filing requirements. Two copies of any soliciting material proposed to be sent or given to stockholders prior to the furnishing of the written proxy statement required by sub. (5) (a) shall be filed with the commissioner in preliminary form at least 5 business days prior to the date definitive copies of such material are first sent or given to such persons, or shorter period as the commissioner may authorize upon a showing of good cause therefor. Ins 6.40(11)(f)(f) Application of sub. (11) to report. Notwithstanding the provisions of sub. (5) (b) and (c), 2 copies of any portion of the report referred to in sub. (5) (b) which comments upon or refers to any solicitation subject to sub. (11) or to any participant in any such solicitation, other than the solicitation by the management, shall be filed with the commissioner as proxy material subject to this regulation. Such portion of the report shall be filed with the commissioner in preliminary form at least 5 business days prior to the date copies of the report are first sent or given to stockholders. Ins 6.40(12)(a)(a) Revocability of proxy. State whether or not the person giving the proxy has the power to revoke it. If the right of revocation before the proxy is exercised is limited or is subject to compliance with any formal procedure, briefly describe such limitation or procedure. Ins 6.40(12)(b)(b) Dissenters’ rights of appraisal. Outline briefly the rights of appraisal or similar rights of dissenting stockholders with respect to any matter to be acted upon and indicate any statutory procedure required to be followed by such stockholders in order to perfect their rights. Where such rights may be exercised only within a limited time after the date of the adoption of a proposal, the filing of a charter amendment, or other similar act, state whether the person solicited will be notified of such date. Ins 6.40(12)(c)(c) Persons making solicitations not subject to s. Ins 6.40 (11). Ins 6.40(12)(c)1.1. If the solicitation is made by the management of the insurer, so state. Give the name of any director of the insurer who has informed the management in writing that he or she intends to oppose any action intended to be taken by the management and indicate the action which he or she intends to oppose. Ins 6.40(12)(c)2.2. If the solicitation is made otherwise than by the management of the insurer, state the names and addresses of the persons by whom and on whose behalf it is made and the names and addresses of the persons by whom the cost of solicitation has been or will be borne, directly or indirectly. Ins 6.40(12)(c)3.3. If the solicitation is to be made by specially engaged employees or paid solicitors, state: Ins 6.40(12)(c)3.a.a. The material features of any contract or arrangement for such solicitation and identify the parties, and Ins 6.40(12)(d)(d) Interest of certain persons in matters to be acted upon. Describe briefly any substantial interest, direct or indirect, by stockholdings or otherwise, of any director, nominee for election for director, officer and, if the solicitation is made otherwise than on behalf of management, each person on whose behalf the solicitation is made, in any matter to be acted upon other than elections to office. Ins 6.40(12)(e)1.1. State, as to class of voting stock of the insurer entitled to be voted at the meeting, the number of shares outstanding and the number of votes to which each class is entitled. Ins 6.40(12)(e)2.2. Give the date as of which the record list of stockholders entitled to vote at the meeting will be determined. If the right to vote is not limited to stockholders of record on that date, indicate the conditions under which other stockholders may be entitled to vote. Ins 6.40(12)(f)(f) Nominees and directors. If action is to be taken with respect to the election of directors furnish the following information, in tabular form to the extent practicable, with respect to each person nominated for election as a director and each other person whose term of office as a director will continue after the meeting: Ins 6.40(12)(f)1.1. Name each such person, state when his or her term of office or the term of office for which he or she is a nominee will expire, and all other positions and offices with the insurer presently held by him or her, and indicate which persons are nominees for election as directors at the meeting. Ins 6.40(12)(f)2.2. State his or her present principal occupation or employment and give the name and principal business of any corporation or other organization in which such employment is carried on. Furnish similar information as to all of his or her principal occupations or employments during the last 5 years, unless he or she is now a director and was elected to his or her present term of office by a vote of stockholders at a meeting for which proxies were solicited under this regulation. Ins 6.40(12)(f)3.3. If he or she is or has previously been a director of the insurer, state the period or periods during which he or she has served as such. Ins 6.40(12)(f)4.4. State, as of the most recent practicable date, the approximate amount of each class of stock of the insurer or any of its parents, subsidiaries or affiliates other than directors’ qualifying shares, beneficially owned directly or indirectly by him or her. If he or she is not the beneficial owner of any such stocks make a statement to that effect. Ins 6.40(12)(g)(g) Remuneration and other transactions with management and others. Furnish the information reported or required in item 1. of Schedule SIS — Stockholder Information Supplement (s. Ins 7.02) under the heading “Information Regarding Management and Directors” if action is to be taken with respect to: 1) the election of directors, 2) any remuneration plan, contract or arrangement in which any director, nominee for election as a director, or officer of the insurer will participate, 3) any pension or retirement plan in which any such person will participate, or 4) the granting or extension to any such person of any options, warrants or rights to purchase any stocks, other than warrants or rights issued to stockholders, as such, on a pro rata basis. If the solicitation is made on behalf of persons other than the management, information shall be furnished only as to item 1.A. of the aforesaid heading of Schedule SIS. Ins 6.40(12)(h)(h) Bonus, profit sharing and other remuneration plans. If action is to be taken with respect to any bonus, profit sharing, or other remuneration plan of the insurer, furnish the following information: Ins 6.40(12)(h)1.1. A brief description of the material features of the plan, each class of persons who will participate therein, the approximate number of persons in each such class, and the basis of such participation. Ins 6.40(12)(h)2.2. The amounts which would have been distributable under the plan during the last calendar year to Ins 6.40(12)(h)3.3. If the plan to be acted upon may be amended (other than by a vote of stockholders) in a manner which would materially increase the cost thereof to the insurer or to materially alter the allocation of the benefits as between the groups specified in subd. 2., the nature of such amendments should be specified. Ins 6.40(12)(i)(i) Pension and retirement plan. If action is to be taken with respect to any pension or retirement plan of the insurer, furnish the following information: Ins 6.40(12)(i)1.1. A brief description of the material features of the plan, each class of persons who will participate therein, the approximate number of persons in each such class, and the basis of such participation. Ins 6.40(12)(i)2.a.a. The approximate total amount necessary to fund the plan with respect to past services, the period over which such amount is to be paid, and the estimated annual payments necessary to pay the total amount over such period; Ins 6.40(12)(i)2.b.b. The estimated annual payment to be made with respect to current services; and Ins 6.40(12)(i)2.c.c. The amount of such annual payments to be made for the benefit of each person named in par. (g), directors and officers as a group, and employees as a group. Ins 6.40(12)(i)3.3. If the plan to be acted upon may be amended (other than by a vote of stockholders) in a manner which would materially increase the cost thereof to the insurer or to materially alter the allocation of the benefits as between the groups specified in par. (h) 2. c., the nature of such amendments should be specified. Ins 6.40(12)(j)(j) Options, warrants, or rights. If action is to be taken with respect to the granting or extension of any options, warrants or rights (all referred to herein as “warrants”) to purchase stock of the insurer or any subsidiary or affiliate, other than warrants issued to all stockholders on a pro rata basis, furnish the following information: Ins 6.40(12)(j)1.1. The title and amount of stock called for or to be called for, the prices, expiration dates and other material conditions upon which the warrants may be exercised, the consideration received or to be received by the insurer, subsidiary or affiliate for the granting or extension of the warrants and the market value of the stock called for or to be called for by the warrants, as of the latest practicable date. Ins 6.40(12)(j)2.2. If known, state separately the amount of stock called for or to be called for by warrants received or to be received by the following persons, naming each such person: Ins 6.40(12)(j)2.b.b. Each other person who will be entitled to acquire 5% or more of the stock called for or to be called for by such warrants. Ins 6.40(12)(j)3.3. If known, state also the total amount of stock called for or to be called for by such warrants, received or to be received by all directors and officers of the company as a group and all employees, without naming them. Ins 6.40(12)(k)1.1. If action is to be taken with respect to the authorization or issuance of any stock of the insurer, furnish the title, amount and description of the stock to be authorized or issued. Ins 6.40(12)(k)2.2. If the shares of stock are other than additional shares of common stock of a class outstanding, furnish a brief summary of the following, if applicable: dividend, voting, liquidation, preemptive, and conversion rights, redemption and sinking fund provisions, interest rate and date of maturity. Ins 6.40(12)(k)3.3. If the shares of stock to be authorized or issued are other than additional shares of common stock of a class outstanding, the commissioner may require financial statements comparable to those contained in the annual report. Ins 6.40(12)(L)(L) Mergers, consolidations, acquisitions and similar matters. Ins 6.40(12)(L)1.1. If action is to be taken with respect to a merger, consolidation, acquisition, or similar matter, furnish in brief outline the following information: Ins 6.40(12)(L)1.a.a. The rights of appraisal or similar rights of dissenters with respect to any matters to be acted upon. Indicate any procedure required to be followed by dissenting stockholders in order to perfect such rights. Ins 6.40(12)(L)1.c.c. The business done by the company to be acquired or whose assets are being acquired. Ins 6.40(12)(L)1.d.d. If available, the high and low sales prices for each quarterly period within 2 years. Ins 6.40(12)(L)1.e.e. The percentage of outstanding shares which must approve the transaction before it is consummated. Ins 6.40(12)(L)2.2. For each company involved in a merger, consolidation or acquisition, the following financial statements should be furnished: Ins 6.40(12)(L)2.b.b. A comparative statement of operating income and expenses for each of the last 2 fiscal years and, as a continuation of each statement, a statement of earning per share after related taxes and cash dividends paid per share. Ins 6.40(12)(L)2.c.c. A pro forma combined balance sheet and income and expenses statement for the last fiscal year giving effect to the necessary adjustments with respect to the resulting company. Ins 6.40(12)(m)(m) Restatement of accounts. If action is to be taken with respect to the restatement of any asset, capital, or surplus of the insurer, furnish the following information: Ins 6.40(12)(m)1.1. State the nature of the restatement and the date as of which it is to be effective. Ins 6.40(12)(m)2.2. Outline briefly the reasons for the restatement and for the selection of the particular effective date. Ins 6.40(12)(m)3.3. State the name and amount of each account affected by the restatement and the effect of the restatement thereon. Ins 6.40(12)(n)(n) Matters not required to be submitted. If action is to be taken with respect to any matter which is not required to be submitted to a vote of stockholders, state the nature of such matter, the reason for submitting it to a vote of stockholders and what action is intended to be taken by the management in the event of a negative vote on the matter by the stockholders. Ins 6.40(12)(o)(o) Amendment of charter, by-laws, or other documents. If action is to be taken with respect to any amendment of the insurer’s charter, by-laws or other documents as to which information is not required above, state briefly the reasons for and general effect of such amendment and the vote needed for its approval. Ins 6.40(13)(13) Information to be included in statements filed by or on behalf of a participant (other than the insurer) in a proxy solicitation in an election contest. Ins 6.40(13)(b)1.b.b. Your present principal occupation or employment and the name, principal business and address of any corporation or other organization in which such employment is carried on. Ins 6.40(13)(b)2.b.b. Information as to all material occupations, positions, offices or employments during the last 10 years, giving starting and ending dates of each and the name, principal business and address of any business corporation or other business organization in which each such occupation, position, office or employment was carried on. Ins 6.40(13)(b)3.3. State whether or not you are or have been a participant in any other proxy contest involving this company or other companies within the past 10 years. If so, identify the principals, the subject matter and your relationship to the parties and the outcome.
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Office of the Commissioner of Insurance (Ins)
administrativecode/Ins 6.40(12)(e)
administrativecode/Ins 6.40(12)(e)
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