Chapter ER-MRS 6

Chapter ER-MRS 6

RECRUITMENT AND SELECTION

ER-MRS 6.01   Base of recruitment.

ER-MRS 6.02   Recruitment information.

ER-MRS 6.025   Employees on leave of absence or in layoff status.

ER-MRS 6.027   Employees on temporary interchange.

ER-MRS 6.03   Insufficient number of applicants.

ER-MRS 6.04   Employment register exception.

ER-MRS 6.05   Competitive Procedures.

ER-MRS 6.07   Notification.

ER-MRS 6.08   Release of competitive procedure information.

ER-MRS 6.09   Anonymity of applicants and security for competitive procedures.

ER-MRS 6.095   Cancellation of register or certification.

ER-MRS 6.10   Disqualification of applicants.

ER-MRS 6.11   Notice and appeal provisions.

ER-MRS 6.12   Critical recruitment selection.

ER-MRS 6.13   Cooperative programs.

Ch. ER-MRS 6 Note Note: Chapter Pers 6 was renumbered chapter ER-Pers 6, effective March 1, 1983.Chapter ER-Pers 6 was renumbered chapter ER-MRS 6 under s. 13.93 (2m) (b) 1., Stats., Register, October, 1994, No. 466.

ER-MRS 6.01 ER-MRS 6.01 Base of recruitment. The director, in determining the most appropriate base of recruitment for classified civil service positions, shall consider such factors as: affirmative action; agency goals; staff development patterns; availability of qualified applicants in the service, agency or the employing unit, and effect on employee morale or turnover; designated promotional patterns in the classification series; availability of trained people in the labor market, including the number who have completed or are completing training for the type and level of positions; value of bringing new personnel with different backgrounds into the service; current pay; employee benefits and hiring practices for the types of positions; the interests of other agencies which may use the eligible lists; and efficiency in conducting recruitment and selection programs.

ER-MRS 6.01 History History: Cr. Register, October, 1972, No. 202, eff. 11-1-72; am. Register, February, 1981, No. 302, eff. 3-1-81; am. Register, May, 1988, No. 389, eff. 6-1-88; correction made under s. 13.92 (4) (b) 6., Stats., Register September 2015 No. 717; CR 18-006: am. Register July 2018 No. 751, eff. 8-1-18.

ER-MRS 6.02 ER-MRS 6.02 Recruitment information. Recruitment information shall be directed to labor market sources which the director determines are most likely to provide qualified applicants and with due consideration given to affirmative action.

ER-MRS 6.02 History History: Cr. Register, October, 1972, No. 202, eff. 11-1-72; am. (2), Register, September, 1975, No. 237, eff. 10-1-75; r. (1) and (3), renum. (2) and am. Register, February, 1981, No. 302, eff. 3-1-81; am. Register, May, 1988, No. 389, eff. 6-1-88; correction made under s. 13.92 (4) (b) 6., Stats., Register September 2015 No. 717.

ER-MRS 6.025 ER-MRS 6.025 Employees on leave of absence or in layoff status. An employee on leave of absence, in layoff status under s. ER-MRS 22.06 (3) or (4) or provisions of applicable labor agreements with certified bargaining units, or on seasonal layoff under s. ER-MRS 22.12 (1), shall be eligible to participate in the civil service selection process on the same basis as if the employee was not on a leave of absence or the layoff had not occurred.

ER-MRS 6.025 History History: Cr. Register, February, 1981, No. 302, eff. 3-1-81; am. Register, May, 1988, No. 389, eff. 6-1-88; corrections made under s. 13.93 (2m) (b) 7., Stats., Register, October, 1994, No. 466.

ER-MRS 6.027 ER-MRS 6.027 Employees on temporary interchange. A classified employee who is on a temporary interchange under s. 230.047, Stats., is eligible to compete in competitive procedures during the interchange assignment on the same basis as if the interchange assignment had not occurred.

ER-MRS 6.027 History History: Cr. Register, February, 1983, No. 326, eff. 3-1-83; am. Register, May, 1988, No. 389, eff. 6-1-88; CR 18-006: am. Register July 2018 No. 751, eff. 8-1-18.

ER-MRS 6.03 ER-MRS 6.03 Insufficient number of applicants. In the event that a sufficient number of qualified applicants fail to apply for a vacancy or to qualify after the competitive procedure, the director may reannounce the vacancy or extend the date for filing of applications and resumes, or, if necessary, cancel the competitive procedure.

ER-MRS 6.03 History History: Cr. Register, October, 1972, No. 202, eff. 11-1-72; am. Register, February, 1981, No. 302, eff. 3-1-81; correction made under s. 13.92 (4) (b) 6., Stats., Register September 2015 No. 717; CR 18-006: am. Register July 2018 No. 751, eff. 8-1-18.

ER-MRS 6.04 ER-MRS 6.04 Employment register exception. An existing appropriate register for a class shall be used to fill all vacancies in the class, except that the director may authorize new recruitment leading to the establishment of a different register for some positions in the class when substantial differences in the duties of those positions and the qualifications required for successful performance distinguish them from other positions in the same class. The director may also establish separate registers on the basis of geographic location or when program emphasis or other recognized employment considerations could be expected to attract new applicants who may be better qualified for “placement on the new register” to be established. Separate registers for different positions in the same class may also be established under s. ER-MRS 11.02.

ER-MRS 6.04 History History: Cr. Register, October, 1972, No. 202, eff. 11-1-72; am. Register, February, 1981, No. 302, eff. 3-1-81; am. Register, February, 1983, No. 326, eff. 3-1-83; correction made under s. 13.93 (2m) (b) 7., Stats., Register, October, 1994, No. 466; correction made under s. 13.92 (4) (b) 6., Stats., Register September 2015 No. 717; CR 18-006: am. Register July 2018 No. 751, eff. 8-1-18.

ER-MRS 6.05 ER-MRS 6.05 Competitive Procedures.

ER-MRS 6.05(1) (1) The director shall establish criteria for evaluating applicant qualifications and shall require the same or equivalent competitive procedure for all applicants competing for eligibility on a register except as may be provided in ch. ER-MRS 27.

ER-MRS 6.05(2) (2) Competitive procedures may include any technique or techniques which the director deems appropriate to evaluate applicants.

ER-MRS 6.05(3) (3) The competitive procedures shall be:

ER-MRS 6.05(3)(a) (a) Based on information from job analysis, position analysis or other equivalent information documenting actual job tasks to be performed or skills and knowledges required to perform job tasks, or both;

ER-MRS 6.05(3)(b) (b) Developed in such a manner as to establish the relationship between skills and knowledges required for successful performance in the competitive procedure and skills and knowledges required for successful performance on the job;

ER-MRS 6.05(3)(c) (c) Supported by data documenting that the skills and knowledges required for successful performance in the competitive procedure are related to skills and knowledges which differentiate among levels of job performance;

ER-MRS 6.05(3)(d) (d) Sufficiently reliable to comply with appropriate standards for validation; and

ER-MRS 6.05(3)(e) (e) Objectively rated or scored.

ER-MRS 6.05 History History: Cr. Register, October, 1972, No. 202, eff. 11-1-72; r. and recr. (1) and (3), am. (2), r. (4) and (5), Register, February, 1981, No. 302, eff. 3-1-81; correction in (1) made under s. 13.93 (2m) (b) 7., Stats., Register, October, 1994, No. 466; corrections in (1), (2) made under s. 13.92 (4) (b) 6., Stats., Register September 2015 No. 717; CR 18-006: am. (title), (1), (2), (3) (intro.), (b) to (d) Register July 2018 No. 751, eff. 8-1-18.

ER-MRS 6.07 ER-MRS 6.07 Notification. The director shall make available to each applicant the final results of his or her eligibility for consideration through such methods as written notice, public posting or any other means deemed appropriate by the director.

ER-MRS 6.07 History History: Cr. Register, October, 1972, No. 202, eff. 11-1-72; am. Register, May, 1988, No. 389, eff. 6-1-88; correction made under s. 13.92 (4) (b) 6., Stats., Register September 2015; CR 18-006: am. Register July 2018 No. 751, eff. 8-1-18.

ER-MRS 6.08 ER-MRS 6.08 Release of competitive procedure information.

ER-MRS 6.08(1) (1) The following competitive procedure information may be released to an applicant:

ER-MRS 6.08(1)(a) (a) The final score or equivalent result; and

ER-MRS 6.08(1)(b) (b) When applicable, the weight of, the total possible score of, and the applicant’s score on, each separately scored component of the competitive procedure.

ER-MRS 6.08(2) (2) Except as provided in sub. (3), competitive procedure information which may not be released includes the following:

ER-MRS 6.08(2)(a) (a) Copies of competitive procedures, rating guides and scoring keys;

ER-MRS 6.08(2)(b) (b) Copies of written comments of panel members including oral board members;

ER-MRS 6.08(2)(c) (c) Tapes of oral evaluations;

ER-MRS 6.08(2)(d) (d) Results of medical or physical examinations except through the applicant’s designated physician;

ER-MRS 6.08(2)(e) (e) Scores of candidates identified by name; and

ER-MRS 6.08(2)(f) (f) Answers to specific items on written examinations.

ER-MRS 6.08(3) (3) For certified individuals, the director may release to the appointing authority the following information, but only after the employment interview questions have been finalized:

ER-MRS 6.08(3)(a) (a) Narrative responses to open-ended questions such as essay or training and experience assessments.

ER-MRS 6.08(3)(b) (b) Tapes of oral evaluations.

ER-MRS 6.08(3)(c) (c) Resumes, letters of interest, and other narrative material provided by the certified candidates as long as the materials released do not contain scores, comments, ratings, or other evaluations.

ER-MRS 6.08 History History: Cr. Register, October, 1972, No. 202, eff. 11-1-72; am. (1) (a) and (b) and (2), Register, February, 1981, No. 302, eff. 3-1-81; r. (2), am. (1), Register, May, 1988, No. 389, eff. 6-1-88; am. (2) (intro.), cr. (3), Register, July, 2000, No. 535, eff. 8-1-00; correction in (3) made under s. 13.92 (4) (b) 6., Stats., Register September 2015 No. 717; CR 18-006: am. (title), (1) (intro.), (a), (b), r. (c), am. (2) (intro.), (a), (c), (d), (3) Register July 2018 No. 751, eff. 8-1-18; correction in (2) (a) to (f) made under s. 35.17, Stats., Register July 2018 No. 751.

ER-MRS 6.09 ER-MRS 6.09 Anonymity of applicants and security for competitive procedures.

ER-MRS 6.09(1) (1) The director shall instruct all applicants to omit any reference to political affiliations, identifying information such as social security number, ethnicity, gender, photos, and any other non-job related information from their application materials including resumes, cover letters, and training and experience assessments.

ER-MRS 6.09(1m) (1m) The director shall instruct panel members who recognize the identity of applicants to disqualify themselves from screening an applicant whom they cannot objectively evaluate.

ER-MRS 6.09(2) (2) The director shall provide appropriate security for all competitive procedure materials.

ER-MRS 6.09 History History: Cr. Register, October, 1972, No. 202, eff. 11-1-72; am. Register, February, 1981, No. 302, eff. 3-1-81; am. (1), Register, May, 1988, No. 389, eff. 6-1-88; correction in (1), (2) made under s. 13.92 (4) (b) 6., Stats., Register September 2015 No. 717; CR 18-006: am. (title), (1), cr. (1m), am. (2) Register July 2018 No. 751, eff. 8-1-18.

ER-MRS 6.095 ER-MRS 6.095 Cancellation of register or certification. The director may cancel a register or certification at any time the director determines that:

ER-MRS 6.095(1) (1) The register was not established in compliance with s. 230.16 (4), Stats.; or

ER-MRS 6.095(2) (2) One or more applicants gained knowledge of the content of the competitive procedure not available to every applicant; or

ER-MRS 6.095(3) (3) The establishment of a register was not consistent with the principles of merit and fitness as set forth in the law and these rules.

ER-MRS 6.095 History History: Cr. Register, February, 1981, No. 302, eff. 3-1-81; am. (1), Register, February, 1983, No. 326, eff. 3-1-83; correction in (intro.) made under s. 13.92 (4) (b) 6., Stats., Register September 2015 No. 717; CR 18-006: am. (2) Register July 2018 No. 751, eff. 8-1-18.

ER-MRS 6.10 ER-MRS 6.10 Disqualification of applicants. In addition to provisions stated elsewhere in the law or rules, the director may refuse to certify an applicant, or may remove an applicant from a certification:

ER-MRS 6.10(1) (1) Who is found to lack any of the preliminary requirements established for the position;

ER-MRS 6.10(2) (2) Who has participated in the scheduled selection process so recently that the results of reconsideration would provide an undue advantage;

ER-MRS 6.10(3) (3) Who has been convicted of any felony, misdemeanor or other offense the circumstances of which substantially relate to the circumstances of the particular job or licensed activity. In considering such conviction records, the director shall take into account such factors as age at the time of the offense, rehabilitation, and seriousness and nature of the violation in relation to the duties and responsibilities of the position;