Chapter ER-MRS 6
RECRUITMENT AND SELECTION
ER-MRS 6.01 Base of recruitment.
ER-MRS 6.02 Recruitment information.
ER-MRS 6.025 Employees on leave of absence or in layoff status.
ER-MRS 6.027 Employees on temporary interchange.
ER-MRS 6.03 Insufficient number of applicants.
ER-MRS 6.04 Employment register exception.
ER-MRS 6.05 Competitive Procedures.
ER-MRS 6.07 Notification.
ER-MRS 6.08 Release of competitive procedure information.
ER-MRS 6.09 Anonymity of applicants and security for competitive procedures.
ER-MRS 6.095 Cancellation of register or certification.
ER-MRS 6.10 Disqualification of applicants.
ER-MRS 6.11 Notice and appeal provisions.
ER-MRS 6.12 Critical recruitment selection.
ER-MRS 6.13 Cooperative programs.
Ch. ER-MRS 6 Note
Note: Chapter Pers 6 was renumbered chapter ER-Pers 6, effective March 1, 1983.Chapter ER-Pers 6 was renumbered chapter ER-MRS 6 under s. 13.93 (2m) (b) 1., Stats.,
Register, October, 1994, No. 466.
ER-MRS 6.01
ER-MRS 6.01
Base of recruitment. The director, in determining
the
most
appropriate
base
of
recruitment
for
classified
civil service positions, shall consider such factors
as: affirmative
action; agency goals; staff development patterns;
availability of qualified applicants in the service, agency
or the employing unit,
and effect on employee morale or turnover; designated promotional
patterns
in
the
classification
series;
availability
of trained people
in
the
labor
market, including
the
number
who
have completed or are completing training for the type and level of positions; value
of
bringing
new
personnel with
different
backgrounds
into the service; current pay;
employee benefits and hiring practices for
the
types of
positions; the
interests
of
other agencies which may
use
the eligible
lists; and efficiency in conducting recruitment
and
selection programs.
ER-MRS 6.01 History
History: Cr.
Register, October, 1972, No. 202, eff. 11-1-72; am.
Register, February, 1981, No. 302, eff. 3-1-81; am.
Register, May, 1988, No. 389, eff. 6-1-88; correction made under s.
13.92 (4) (b) 6., Stats.,
Register September 2015 No. 717;
CR 18-006: am. Register July 2018 No. 751, eff. 8-1-18. ER-MRS 6.02
ER-MRS 6.02
Recruitment information. Recruitment information shall be directed to labor market sources which the director determines are most likely to provide qualified applicants and with due consideration given to affirmative action.
ER-MRS 6.02 History
History: Cr.
Register, October, 1972, No. 202, eff. 11-1-72; am. (2),
Register, September, 1975, No. 237, eff. 10-1-75; r. (1) and (3), renum. (2) and am.
Register, February, 1981, No. 302, eff. 3-1-81; am.
Register, May, 1988, No. 389, eff. 6-1-88; correction made under s.
13.92 (4) (b) 6., Stats.,
Register September 2015 No. 717.
ER-MRS 6.025
ER-MRS 6.025
Employees on leave of absence or in layoff status. An employee on leave of absence, in layoff status under s.
ER-MRS 22.06 (3) or
(4) or provisions of applicable labor agreements with certified bargaining units, or on seasonal layoff under s.
ER-MRS 22.12 (1), shall be eligible to participate in the civil service selection process on the same basis as if the employee was not on a leave of absence or the layoff had not occurred.
ER-MRS 6.025 History
History: Cr.
Register, February, 1981, No. 302, eff. 3-1-81; am.
Register, May, 1988, No. 389, eff. 6-1-88; corrections made under s. 13.93 (2m) (b) 7., Stats.,
Register, October, 1994, No. 466.
ER-MRS 6.027
ER-MRS 6.027
Employees on temporary interchange. A classified employee who is on a temporary interchange under s.
230.047, Stats., is eligible to compete in competitive procedures during the interchange assignment on the same
basis
as
if
the interchange assignment had not occurred.
ER-MRS 6.03
ER-MRS 6.03
Insufficient number of applicants. In the
event
that
a
sufficient
number
of
qualified applicants
fail
to apply for a
vacancy
or to qualify
after the competitive procedure, the director may
reannounce
the vacancy
or
extend the
date
for
filing of applications and resumes, or, if necessary, cancel the competitive procedure.
ER-MRS 6.03 History
History: Cr.
Register, October, 1972, No. 202, eff. 11-1-72; am.
Register, February, 1981, No. 302, eff. 3-1-81; correction made under s.
13.92 (4) (b) 6., Stats.,
Register September 2015 No. 717;
CR 18-006: am. Register July 2018 No. 751, eff. 8-1-18.
ER-MRS 6.04
ER-MRS 6.04
Employment register exception. An existing appropriate register for a class shall be used to fill all vacancies
in
the class, except that the director may authorize new recruitment leading to the establishment of
a different register for
some
positions
in the
class when substantial differences in the duties of those positions and the qualifications required
for successful performance distinguish them from other positions
in the same class. The director may also establish separate
registers on the basis of geographic location or when program emphasis
or
other
recognized
employment
considerations
could be expected to attract new applicants who may be better qualified for “placement on the new register” to be established. Separate registers for different positions in the same class may also be established
under s.
ER-MRS 11.02.
ER-MRS 6.04 History
History: Cr.
Register, October, 1972, No. 202, eff. 11-1-72; am.
Register, February, 1981, No. 302, eff. 3-1-81; am.
Register, February, 1983, No. 326, eff. 3-1-83; correction made under s. 13.93 (2m) (b) 7., Stats.,
Register, October, 1994, No. 466; correction made under s. 13.92 (4) (b) 6., Stats.,
Register September 2015 No. 717;
CR 18-006: am. Register July 2018 No. 751, eff. 8-1-18. ER-MRS 6.05(1)(1)
The
director
shall establish
criteria
for evaluating
applicant
qualifications
and
shall require
the same or equivalent competitive
procedure for
all
applicants competing for
eligibility
on a register
except as
may
be
provided in
ch.
ER-MRS 27.
ER-MRS 6.05(2)
(2) Competitive procedures
may include any technique or techniques which the director deems appropriate to evaluate applicants.
ER-MRS 6.05(3)(a)
(a) Based on information from job analysis, position analysis or other equivalent information documenting actual job tasks to be performed or skills and knowledges required to perform job tasks, or both;
ER-MRS 6.05(3)(b)
(b) Developed in such
a manner
as
to
establish the relationship between skills and knowledges required for successful performance in
the competitive
procedure and
skills
and knowledges
required
for
successful performance on the job;
ER-MRS 6.05(3)(c)
(c) Supported by data documenting that
the skills and knowledges required for successful performance in
the competitive
procedure are related to skills and knowledges which
differentiate among
levels
of
job performance;
ER-MRS 6.05(3)(d)
(d) Sufficiently reliable to
comply with
appropriate standards for validation; and
ER-MRS 6.05 History
History: Cr.
Register, October, 1972, No. 202, eff. 11-1-72; r. and recr. (1) and (3), am. (2), r. (4) and (5),
Register, February, 1981, No. 302, eff. 3-1-81; correction in (1) made under s. 13.93 (2m) (b) 7., Stats.,
Register, October, 1994, No. 466; corrections in (1), (2) made under s. 13.92 (4) (b) 6., Stats.,
Register September 2015 No. 717;
CR 18-006: am. (title), (1), (2), (3) (intro.), (b) to (d) Register July 2018 No. 751, eff. 8-1-18. ER-MRS 6.07
ER-MRS 6.07
Notification. The director shall make
available
to
each applicant
the final results of his or her eligibility for consideration
through such methods
as
written
notice, public
posting or any other means deemed appropriate by the director.
ER-MRS 6.07 History
History: Cr.
Register, October, 1972, No. 202, eff. 11-1-72; am.
Register, May, 1988, No. 389, eff. 6-1-88; correction made under s.
13.92 (4) (b) 6., Stats.,
Register September 2015;
CR 18-006: am. Register July 2018 No. 751, eff. 8-1-18. ER-MRS 6.08
ER-MRS 6.08
Release of competitive procedure information. ER-MRS 6.08(1)
(1)
The following competitive procedure information may be released to an applicant:
ER-MRS 6.08(1)(b)
(b)
When applicable, the weight of, the total possible score of, and the applicant's score on, each separately scored component of the competitive procedure.
ER-MRS 6.08(2)
(2) Except as provided in sub.
(3), competitive procedure information which may not be released includes the following:
ER-MRS 6.08(2)(a)
(a) Copies of competitive procedures, rating guides and scoring keys;
ER-MRS 6.08(2)(b)
(b) Copies of written comments of panel members including oral board members;
ER-MRS 6.08(2)(d)
(d) Results of medical or physical examinations except through the applicant's designated physician;
ER-MRS 6.08(3)
(3) For certified individuals, the director may release to the appointing authority the following information, but only after the employment interview questions have been finalized:
ER-MRS 6.08(3)(a)
(a) Narrative responses to open-ended questions such as essay or training and experience assessments.
ER-MRS 6.08(3)(c)
(c) Resumes, letters of interest, and other narrative material provided by the certified candidates as long as the materials released do not contain scores, comments, ratings, or other evaluations.
ER-MRS 6.08 History
History: Cr.
Register, October, 1972, No. 202, eff. 11-1-72; am. (1) (a) and (b) and (2),
Register, February, 1981, No. 302, eff. 3-1-81; r. (2), am. (1),
Register, May, 1988, No. 389, eff. 6-1-88; am. (2) (intro.), cr. (3),
Register, July, 2000, No. 535, eff. 8-1-00; correction in (3) made under s.
13.92 (4) (b) 6., Stats.,
Register September 2015 No. 717;
CR 18-006: am. (title), (1) (intro.), (a), (b), r. (c), am. (2) (intro.), (a), (c), (d), (3) Register July 2018 No. 751, eff. 8-1-18; correction in (2) (a) to (f) made under s. 35.17, Stats., Register July 2018 No. 751. ER-MRS 6.09
ER-MRS 6.09
Anonymity of applicants and security for competitive procedures. ER-MRS 6.09(1)(1)
The director shall instruct all applicants to omit any reference to political affiliations, identifying information such as social security number, ethnicity, gender, photos, and any
other
non-job related information from their application materials including resumes, cover letters, and training and experience assessments.
ER-MRS 6.09(1m)
(1m) The director shall instruct panel members who recognize the identity of applicants to disqualify themselves from screening an applicant whom they cannot objectively evaluate.
ER-MRS 6.09(2)
(2) The director shall provide appropriate security for all competitive procedure materials.
ER-MRS 6.09 History
History: Cr.
Register, October, 1972, No. 202, eff. 11-1-72; am.
Register, February, 1981, No. 302, eff. 3-1-81; am. (1),
Register, May, 1988, No. 389, eff. 6-1-88; correction in (1), (2) made under s.
13.92 (4) (b) 6., Stats.,
Register September 2015 No. 717;
CR 18-006: am. (title), (1), cr. (1m), am. (2) Register July 2018 No. 751, eff. 8-1-18.
ER-MRS 6.095
ER-MRS 6.095
Cancellation of register or certification. The director may cancel a register or certification at any time the director determines that:
ER-MRS 6.095(2)
(2) One or
more
applicants
gained
knowledge
of
the
content of
the
competitive
procedure
not
available to every applicant; or
ER-MRS 6.095(3)
(3) The establishment of a register was not consistent with the principles of merit and fitness as set forth in the law and these rules.
ER-MRS 6.095 History
History: Cr.
Register, February, 1981, No. 302, eff. 3-1-81; am. (1),
Register, February, 1983, No. 326, eff. 3-1-83; correction in (intro.) made under s.
13.92 (4) (b) 6., Stats.,
Register September 2015 No. 717;
CR 18-006: am. (2) Register July 2018 No. 751, eff. 8-1-18. ER-MRS 6.10
ER-MRS 6.10
Disqualification of applicants. In
addition to provisions stated elsewhere in the law
or rules, the director may refuse to certify an applicant, or may remove an applicant
from a certification:
ER-MRS 6.10(1)
(1) Who is found to lack any of the preliminary requirements established for the position;
ER-MRS 6.10(2)
(2) Who has participated in the scheduled selection process so recently that the results of reconsideration would provide an undue
advantage;
ER-MRS 6.10(3)
(3) Who has been convicted of any felony, misdemeanor or other offense the circumstances of which substantially relate to the circumstances of the particular job or licensed activity. In considering such conviction records, the director shall take into account such factors as age at the time of the offense, rehabilitation, and seriousness and nature of the violation in relation to the duties and responsibilities of the position;
ER-MRS 6.10(4)
(4) Who
has been dismissed from the state service for cause, or resigned in lieu of termination for cause, and the action is requested by the appointing authority;
ER-MRS 6.10(5)
(5) Who has made a false statement of any material fact in any part of the selection process;
ER-MRS 6.10(6)
(6) Who directly or indirectly gives, receives, renders, or pays or promises to give, receive, render or pay any money, service or other valuable thing to or from any person for or on account of, or in connection with, appointment or proposed appointment;
ER-MRS 6.10(7)
(7) Who practices, or
attempts to
practice, any
deception
or fraud in his or her application, certification, or in securing
eligibility or appointment;
ER-MRS 6.10(8)
(8) Whose work record or employment references are unsatisfactory;
ER-MRS 6.10(10)
(10) Who
has in any manner gained access to special or secret information regarding the content of the competitive procedure or subsequent selection steps.
ER-MRS 6.10 History
History: Cr.
Register, October, 1972, No. 202, eff. 11-1-72; am. (10),
Register, September, 1975, No. 237, eff. 10-1-75; am. (intro.), (1) and (2), r.(3) and (4), renum. (5) to (11) to be (3) to (9) and am. (3), (4) and (6) to (9), cr. (10),
Register, February, 1981, No. 302, eff. 3-1-81; am. (3),
Register, February, 1983, No. 326, eff. 3-1-83; correction in (9) made under s. 13.93 (2m) (b) 7., Stats.,
Register, December, 1999, No. 528; corrections in (intro.), (3) made under s. 13.92 (4) (b) 6., Stats.,
Register September 2015 No. 717;
CR 18-006: am. (intro.), (2), (4), (7), (10) Register July 2018 No. 751, eff. 8-1-18. ER-MRS 6.11
ER-MRS 6.11
Notice and appeal provisions. See s.
230.17 (2), Stats., for provision of statement to applicants affected by action under s.
ER-MRS 6.10.
ER-MRS 6.11 History
History: Cr.
Register, February, 1981, No. 302, eff. 3-1-81; renum. from ER-Pers 6.105,
Register, May, 1988, No. 389, eff. 6-1-88.
ER-MRS 6.12
ER-MRS 6.12
Critical recruitment selection. ER-MRS 6.12(1)(1)
The director shall identify classifications or positions for which qualified applicants are in critically short supply, and shall designate these as critical recruitment classifications.
ER-MRS 6.12(2)
(2) Specialized recruitment, competitive procedure, and certification processes may
be
established
to
fill
positions
in
these
classes,
provided
that due notice is given so that all interested and qualified applicants
may be considered.
ER-MRS 6.12 History
History: Cr.
Register, October, 1972, No. 202, eff. 11-1-72; am. (1),
Register, February, 1981, No. 302, eff. 3-1-81; renum. from ER-Pers 6.11,
Register, May, 1988, No. 389, eff. 6-1-88; correction in (1) made under s.
13.92 (4) (b) 6., Stats.,
Register September 2015 No. 717;
CR 18-006: am. (2) Register July 2018 No. 751, eff. 8-1-18.
ER-MRS 6.13
ER-MRS 6.13
Cooperative programs. To enable appointing authorities and faculty of institutions of higher learning to cooperate in training the highest caliber students for government employment, the director may, after giving due consideration to the provisions of s.
230.19, Stats., establish appropriate criteria and controls for program development, recruitment, selection and employment of eligibles for cooperative training programs. Successful completion of an approved cooperative program shall be deemed to fulfill the requirement for competitive selection and appointment to any position for which the cooperative training agreement was established.
