DWD 296.08(1)(a)
(a) In the written affirmative action plan, identify the specific targeted outreach, recruitment, and retention activities planned for the upcoming program year. These activities shall include all of the following:
DWD 296.08(1)(a)1.
1. Distribution of information to organizations serving the underutilized group regarding the nature of apprenticeship, requirements for selection for apprenticeship, availability of apprenticeship opportunities, and the equal opportunity pledge of the sponsor.
DWD 296.08 Note
Note: Examples of these organizations include community-based organizations, local high schools, local community colleges, local vocational, career, and technical schools, and local workforce system partners including job centers.
DWD 296.08(1)(a)2.
2. Advertising openings for apprenticeship opportunities by publishing advertisements in appropriate media which have wide circulation in the relevant recruitment areas.
DWD 296.08(1)(a)3.
3. Cooperating with local school boards and the vocational education system to develop or establish relationships with pre-apprenticeship programs targeting students from the underutilized group to prepare them to meet the standards and criteria required to qualify for entry into apprenticeship programs.
DWD 296.08(1)(a)4.
4. Establishing linkage agreements or partnerships enlisting the assistance and support of pre-apprenticeship programs, community-based organizations, advocacy organizations, or other appropriate organizations, in recruiting qualified individuals for apprenticeship.
DWD 296.08(1)(b)
(b) Evaluate and document, after every selection cycle for registering apprentices, the overall effectiveness of the activities.
DWD 296.08(1)(c)
(c) Refine targeted outreach, recruitment, and retention activities as needed.
DWD 296.08(1)(d)
(d) Maintain records of the targeted outreach, recruitment, and retention activities and records related to the evaluation of these activities.
DWD 296.08(2)
(2)
Other activities. In addition to the activities in sub.
(1), sponsors are encouraged to consider other outreach, recruitment, and retention activities that may assist sponsors in addressing any barriers to equal employment opportunity in its registered apprenticeship program. These activities may include any of the following:
DWD 296.08(2)(a)
(a) Enlisting the use of journeyworkers from the underutilized group to assist in the implementation of a sponsor's affirmative action program.
DWD 296.08(2)(b)
(b) Enlisting the use of journeyworkers from the underutilized group to mentor apprentices and to assist a sponsor's targeted outreach and recruitment activities.
DWD 296.08(2)(c)
(c) Conducting exit interviews of each apprentice who leaves the sponsor's registered apprenticeship program prior to receiving a certificate of completion to understand better why the apprentice is leaving the program and to help shape the sponsor's retention activities.
DWD 296.08 History
History: CR 19-003: cr. Register September 2019 No. 765, eff. 10-1-19. DWD 296.09
DWD 296.09
Review of personnel processes. DWD 296.09(1)(1)
Annual review. A sponsor shall engage in an annual review of its personnel processes to ensure that the sponsor is operating a registered apprenticeship program free from discrimination based on race, color, religion, national origin, sex, sexual orientation, age (40 or older), genetic information, and disability. A review under this section is required regardless of whether a sponsor is underutilized under s.
DWD 296.05 and shall include a review of all aspects of the registered apprenticeship program at the program, industry, and occupational level, and include all of the following:
DWD 296.09(1)(a)
(a) The qualifications for apprenticeship, application, and selection procedures.
DWD 296.09(1)(k)
(k) The program's accessibility to individuals with disabilities, including the use of information and communication technology.
DWD 296.09(2)(a)
(a) A sponsor that has a registered apprenticeship program as of January 18, 2018, shall comply with the obligations under sub.
(1) within 2 years of January 18, 2018.
DWD 296.09(2)(b)
(b) A sponsor registered with the department after January 18, 2018, shall comply with the obligations of sub.
(1) within 2 years after the date of registration.
DWD 296.09(3)
(3)
Modifications required. Any necessary modifications identified under sub.
(1) shall be integrated into the sponsor's written affirmative action plan to ensure that obligations under this section are met. A sponsor shall include a description of its review in the written affirmative action plan and identify in the written plan any modifications made, or the modifications to be made, to the program as a result of the review.
DWD 296.09 History
History: CR 19-003: cr. Register September 2019 No. 765, eff. 10-1-19; correction in (2) (a) made under s. 35.17, Stats., Register September 2019 No. 765. DWD 296.10(1)
(1)
A sponsor's procedures for the selection of apprentices shall be included in the written plan for standards of apprenticeship submitted to and approved by the department under s.
DWD 295.02.
DWD 296.10(2)
(2) A sponsor may utilize any method, or combination of methods, for selection of apprentices if the selection method meets the requirements under
29 CFR 30.10 (b).
DWD 296.10 Note
Note: 29 CFR 30.10 (b) requires sponsors to utilize any method or combination of methods for selection of apprentices, provided that the selection method used meet the following requirements:
DWD 296.10 Note
(1) The selection procedures shall comply with the Uniform Guidelines on Employee Selection Procedures (UGESP) in
41 CFR 60.3, including the requirements to evaluate the impact of the selection procedures on race, sex, and ethnic groups (Hispanic/non-Hispanic or Latino) and to demonstrate job-relatedness and business necessity for those procedures that result in adverse impact in accordance with the requirements of UGESP.
DWD 296.10 Note
(2) The selection procedures shall be uniformly and consistently applied to all applicants and apprentices within each selection procedure utilized.
DWD 296.10 Note
(3) The selection procedures shall comply with title I of the Americans with Disabilities Act and EEOC's implementing regulations under part 1630. This procedure shall not screen out or tend to screen out an individual with a disability or a class of individuals with disabilities, on the basis of disability, unless the standard, test or other selection criteria, as used by the program sponsor, is shown to be job-related for the position in question and is consistent with business necessity.
DWD 296.10 Note
(4) The selection procedure shall be facially neutral in terms of race, color, religion, national origin, sex, sexual orientation, age (40 or older), genetic information, and disability.
DWD 296.10 History
History: CR 19-003: cr. Register September 2019 No. 765, eff. 10-1-19. DWD 296.11
DWD 296.11 Invitation to self-identify as an individual with a disability. DWD 296.11(1)(1)
Pre-offer invitation. A sponsor adopting an affirmative action program under s.
DWD 296.04 shall invite applicants for apprenticeship to inform the sponsor whether the applicant believes he or she is an individual with a disability, as defined in s.
DWD 296.02 (12). This invitation shall be provided to each applicant when the applicant applies or is considered for apprenticeship. The invitation may be included with the application materials for apprenticeship but shall be separate from the application.
DWD 296.11(2)
(2)
Post-offer invitation. Any time after acceptance into the registered apprenticeship program, but before the applicant begins his or her apprenticeship, a sponsor shall invite the applicant to inform the sponsor whether the applicant believes they are an individual with a disability, as defined under s.
DWD 296.02 (12).
DWD 296.11(3)
(3)
Apprentices. Within the time frame identified under sub.
(7) a sponsor shall provide a one-time invitation to each current apprentice to inform that sponsor if the apprentice is an individual with a disability, as defined under s.
DWD 296.02 (12). A sponsor shall make this invitation using the language and manner prescribed by the U.S. department of labor employment and training administration. A sponsor shall remind apprentices on a yearly basis that the apprentice may voluntarily update their disability status.
DWD 296.11(4)
(4)
Voluntary self-identification for apprentices. A sponsor shall not compel or coerce an individual to self-identify as an individual with a disability.
DWD 296.11(5)
(5)
Confidentiality. A sponsor shall keep all information on self-identification confidential and shall maintain the information in a data analysis file and not the medical files of individual apprentices as prescribed under s.
DWD 296.12 (5). A sponsor shall provide self-identification information to the department as requested and may not use the information except in accordance with this chapter.
DWD 296.11(6)
(6)
Obligation of sponsor. A sponsor under this section is not relieved of its obligation to take affirmative action with respect to applicants and apprentices who identified as an individual with a disability. In addition, a sponsor is not relieved of its liability for discrimination in violation of this section.
DWD 296.11(7)(a)(a) A sponsor with a registered apprenticeship program shall begin inviting applicants and apprentices to identify as individuals with a disability under this section no later than 2 years after January 18, 2018. A sponsor shall invite each of its current apprentices to voluntarily inform the sponsor whether the apprentice believes that he or she is an individual with a disability, as defined under s.
DWD 296.02 (12), no later than 2 years after January 18, 2018.
DWD 296.11(7)(b)
(b) A sponsor registering with the department after January 18, 2018, shall begin inviting applicants and apprentices to identify as individuals with disabilities, as prescribed in this section, no later than 2 years after the date of registration. A sponsor under this section shall also invite each of its current apprentices to voluntarily inform the sponsor whether the apprentice believes that he or she is an individual with a disability, as defined under s.
DWD 296.02 (12), no later than 2 years after the date of registration.
DWD 296.11 History
History: CR 19-003: cr. Register September 2019 No. 765, eff. 10-1-19; correction in (1) to (3), (7) made under s. 35.17, Stats., Register September 2019 No. 765. DWD 296.12(1)(1)
Obligations of sponsors. A sponsor shall collect data and maintain adequate records necessary for the department to determine if a sponsor is complying with the requirements of this chapter. At a minimum, records shall include all of the following:
DWD 296.12(1)(a)
(a) Selection for apprenticeship, including applications, tests and test results, interview notes, the bases for selection or rejection, and any other records required to be maintained under UGESP.
DWD 296.12(1)(b)
(b) The invitation to self-identify as an individual with a disability provided to applicants and apprentices under s.
DWD 296.11.
DWD 296.12(1)(c)
(c) Information relating to the operation of the registered apprenticeship program, including job assignments in all components of the occupation, promotion, demotion, transfer, layoff, termination, rates of pay or other forms or compensation, conditions of work, hours of work, hours of training provided, and any other personnel records relevant to complaints filed with the department under s.
DWD 296.14 or filed with other enforcement agencies.
DWD 296.12(1)(f)
(f) Any other records pertinent to a determination of compliance with this chapter.
DWD 296.12(2)
(2)
Sponsor identification of record. For each record maintained under this chapter, a sponsor shall be able to identify the race, sex, ethnicity, and, when known, the disability status of each apprentice. Where possible, a sponsor shall be able to identify the race, sex, ethnicity, and disability status of each applicant to apprenticeship. A sponsor shall supply the information to the department upon request.
DWD 296.12(3)
(3)
Affirmative action programs. A sponsor required under s.
DWD 296.04 to develop and maintain an affirmative action program shall retain both the written affirmative action plan under s.
DWD 296.04 (3) and documentation of its component elements under ss.
DWD 296.05 to
296.09 and
296.11.
DWD 296.12(4)
(4)
Maintenance of records. All records required under this chapter, and any other information relevant to compliance with this chapter, shall be maintained for 5 years from the date of making the record or the date of the personnel action involved, whichever occurs later, and shall be made available as requested by the department or other authorized representative in a form determined by the department, as necessary to determine compliance. Failure to maintain records under this chapter constitutes noncompliance.
DWD 296.12(5)
(5)
Confidentiality and use of medical information. Any information obtained under this chapter regarding the medical condition or history of an applicant or apprentice shall be collected and maintained on separate forms and in separate medical files and treated as a confidential medical record, except when any of the following apply:
DWD 296.12(5)(a)
(a) Supervisors and managers may be informed regarding necessary restrictions on the work or duties of the applicant or apprentice and necessary accommodations.
DWD 296.12(5)(b)
(b) First aid and safety personnel may be informed if the disability might require emergency treatment.
DWD 296.12(5)(c)
(c) Government officials engaged in enforcement of this chapter, of the laws administered by the U.S. department of labor's office of federal contract compliance programs, or of the ADA, shall be provided relevant information on request.
DWD 296.12(6)
(6)
Access to records. A sponsor shall allow the department access, during normal business hours, to its places of business for the purpose of conducting on-site EEO compliance reviews, complaint investigations, and inspecting and copying books, accounts, and records, including electronic records, and any other material the department deems relevant to the matter under investigation and pertinent to compliance with this chapter. A sponsor shall also provide the department access to these materials, including electronic records, off-site for purposes of conducting EEO compliance reviews and complaint investigations. A sponsor shall provide the department information about all formats, including specific electronic formats, in which the records and other information are available.
DWD 296.12 History
History: CR 19-003: cr. Register September 2019 No. 765, eff. 10-1-19; correction in (2) to (4), (5) (intro.), (6) made under s. 35.17, Stats., Register September 2019 No. 765. DWD 296.13
DWD 296.13 Equal employment opportunity compliance review. DWD 296.13(1)
(1)
Department review. The department shall conduct EEO compliance reviews to determine if a sponsor is in compliance with this chapter regularly, or when circumstances warrant a review.
DWD 296.13(2)
(2)
Conduct of compliance reviews. An EEO compliance review may include any of the following:
DWD 296.13(2)(a)
(a) A comprehensive analysis and evaluation of each aspect of the registered apprenticeship program through off-site reviews.
DWD 296.13 Note
Note: An example of an off-site review may include desk audits of records submitted to the department.
DWD 296.13(2)(b)
(b) On-site reviews conducted at the sponsor's establishment that may involve examination of records, inspection and copying of documents related to recordkeeping requirements, and interviews with employees, apprentices, journeyworkers, supervisors, managers, and hiring officials.
DWD 296.13(3)
(3)
Notification of compliance review findings. Within 45 business days of completing an EEO compliance review, the department shall present a written notice of compliance review findings to the sponsor. If the compliance review indicates a failure to comply with this chapter, the department shall inform the sponsor in writing and include in the notice all of the following:
DWD 296.13(3)(c)
(c) The timeframe within which the deficiencies must be corrected.
DWD 296.13(3)(d)
(d) Enforcement actions that may be taken if compliance is not achieved within the required timeframe.
DWD 296.13(4)(a)
(a) Within 30 days of a sponsor receiving a notice of compliance review with findings that indicate a failure to comply with this chapter, the sponsor shall implement a compliance action plan and notify the department of the plan, or submit a written rebuttal to the findings to the department. A sponsor may request a one-time, 30-day extension.
DWD 296.13(4)(b)
(b) If the sponsor submits a written rebuttal to the notice of compliance review findings to the department under par.
(a), the department may do any of the following:
DWD 296.13(4)(b)2.
2. Modify the notice of compliance review findings in whole or in part.
DWD 296.13(4)(c)
(c) If the department upholds the notice of compliance review findings after receiving a written rebuttal from the sponsor, the sponsor shall implement a compliance action plan within 30 days of receiving the notice from the department upholding the findings.
DWD 296.13(4)(d)
(d) A compliance action plan required under par.
(a) or
(c) shall include, at a minimum, all of the following:
DWD 296.13(4)(d)1.
1. A specific commitment, in writing, to correct or remediate the identified deficiencies and areas of noncompliance.
