Chapter DWD 224
WHISTLEBLOWER PROTECTION
DWD 224.04 Notification of respondent. DWD 224.05 Complainant’s duty to respond to correspondence from the division. DWD 224.06 Preliminary review of complaints. DWD 224.07 Investigations. DWD 224.08 Initial determination. DWD 224.09 Appeal of initial determination of no probable cause. DWD 224.10 Private settlement and conciliation. DWD 224.11 Dismissal of complaint for lack of jurisdiction or other procedural basis following certification to hearing. DWD 224.12 Notice of hearing. DWD 224.14 Pre–hearing conference. DWD 224.15 Pre–hearing discovery. DWD 224.16 Subpoenas and motions. DWD 224.17 Disqualification of the administrative law judge. DWD 224.18 Exchange of names of witnesses and copies of exhibits. DWD 224.20 Record of hearing. DWD 224.21 Decision and order. DWD 224.23 Pay status and witness fees for state employee parties and state employee witnesses. DWD 224.24 Filing of documents by facsimile transmission or electronic mail. Ch. DWD 224 NoteNote: Chapter DWD 224 was created by emergency rule effective August 5, 2003. DWD 224.01DWD 224.01 Purpose. The purpose of this chapter is to implement the law relating to complaints filed against the state as an employer under subch. III of ch. 230, Stats., commonly referred to as the “whistleblower” law. DWD 224.01 HistoryHistory: CR 03-092: cr. Register March 2004 No. 579, eff. 4-1-04. DWD 224.02DWD 224.02 Definitions. When used in this chapter: DWD 224.02 NoteNote: Section 230.80 (1m), Stats., provides that “appointing authority” means “the chief officer of any governmental unit unless another person is authorized to appoint subordinate staff by the constitution or any law.” DWD 224.02(3)(3) “Complainant” means the employee who files a complaint alleging that an action prohibited by subch. III of ch. 230, Stats., has been committed. DWD 224.02(4)(4) “Day” means a calendar day, except that if the last day of the time period is a Saturday, Sunday, or legal holiday, the last day shall be the next business day. DWD 224.02(5)(5) “Division” means the equal rights division of the department of workforce development. DWD 224.02 NoteNote: Section 230.80 (3), Stats., provides that “employee” means “any person employed by any governmental unit except: DWD 224.02 Note(a) A person employed by the office of the governor, the courts, the legislature or a service agency under subch. IV of ch. 13. DWD 224.02 Note(b) A person who is, or whose immediate supervisor is, assigned to an executive salary group or university senior executive salary group s. 20.923.” DWD 224.02(7)(7) “Filing” means the physical receipt of a document. DWD 224.02 NoteNote: Section 230.80 (4), Stats., provides that “governmental unit” means “any association, authority, board, commission, department, independent agency, institution, office, society or other body in state government created or authorized to be created by the constitution or any law, including the legislature, the office of the governor and the courts. ‘Governmental unit’ does not mean any political subdivision of the state or body within one or more political subdivisions which is created by law or by action of one or more political subdivisions.” DWD 224.02(9)(9) “Probable cause” means a reasonable ground for belief, supported by facts and circumstances strong enough in themselves to warrant a prudent person to believe, that a violation of subch. III of ch. 230, Stats., probably has been or is being committed. DWD 224.02(10)(10) “Respondent” means the appointing authority, agent of an appointing authority, supervisor, or governmental unit alleged to have committed an action prohibited by subch. III of ch. 230, Stats. DWD 224.02 NoteNote: Section 230.80 (8), Stats., provides that “retaliatory action’ means “a disciplinary action take because of any of the following: DWD 224.02 Note(a) The employee lawfully disclosed information under s. 230.81 or filed a complaint under s. 230.85 (1). DWD 224.02 Note(b) The employee testified or assisted or will testify or assist in any action or proceeding relating to the lawful disclosure of information under s. 230.81 by another employee. DWD 224.02 Note(c) The appointing authority, agent of an appointing authority or supervisor believes the employee engaged in any activity described in par. (a) or (b).”
DWD 224.02(12)(12) “Service of the complaint upon the respondent” under s. 230.85 (2), Stats., means mailing of the complaint to the respondent. DWD 224.02 HistoryHistory: CR 03-092: cr. Register March 2004 No. 579, eff. 4-1-04. DWD 224.03(1)(1) Who may file complaints. A complaint may be filed by any employee or by the employee’s duly authorized representative. A complaint filed by a representative shall state that the representative is authorized to file the complaint. DWD 224.03(2)(a)(a) A complaint may be filed in person with any division office, or it may be mailed or sent by facsimile transmission to one of the following division offices: DWD 224.03(2)(a)1.1. Equal Rights Division, 201 East Washington Avenue, Madison, WI 53702. Facsimile number: 608-267-4592. DWD 224.03(2)(a)2.2. Equal Rights Division, 819 North 6th Street, Milwaukee, WI 53203. Facsimile number: 414-227-4084. DWD 224.03(3)(3) Form and content of complaint. A complaint shall be written on a form that is available at any division office or on any form acceptable to the division. Each complaint shall be signed by the employee filing the complaint or by the employee’s duly authorized representative. The signature constitutes an acknowledgment that the employee or the representative has read the complaint; that to the best of that employee’s knowledge, information, and belief the complaint is true and correct; and that the complaint is not being used for any improper purpose, such as to harass the party against whom the complaint is filed. Each complaint shall contain all of the following information: DWD 224.03(3)(c)(c) A concise statement of the facts, including pertinent dates, constituting the alleged retaliatory action. DWD 224.03 NoteNote: A complaint form is also available on the Department of Workforce Development’s website at http://www.dwd.state.wi.us/ by following the link to Equal Rights. DWD 224.03(4)(4) Assistance by the division. The division shall, upon request, provide appropriate assistance in completing and filing complaints. DWD 224.03(5)(5) Amendment of complaint. A complaint may be amended, subject to the approval of the division, except that a complaint may not be amended less than 20 days before hearing unless good cause is shown for the failure to amend the complaint prior to that time. If the complaint is amended prior to the issuance of an initial determination, the division shall investigate the allegations of the amended complaint. If the complaint is amended after the case has been certified to hearing, the chief of the hearing section or the administrative law judge may remand the complaint to the investigation section to conduct an investigation and issue an initial determination as to whether probable cause exists to believe that the respondent took retaliatory action as alleged in the amended complaint. An amended complaint shall be dismissed if it does not meet the requirements of s. DWD 224.06 (1). DWD 224.03(6)(6) Withdrawal of complaint. A complaint may be withdrawn at any time. A request for withdrawal shall be in writing and shall be signed by the complainant or by the complainant’s duly authorized representative. Upon the filing of a request for withdrawal, the division shall dismiss the complaint by written order. Such dismissal shall be with prejudice unless otherwise expressly stated in the order. DWD 224.04(1)(1) When notice is to be sent. The division shall serve a copy of a complaint that meets the requirements of s. DWD 224.03 upon each respondent prior to the commencement of any investigation. DWD 224.04(2)(2) Content of notice. The notice shall include a copy of the complaint, which shall indicate on its face the date the complaint was filed. The notice shall direct the respondent to respond in writing to the allegations of the complaint within a time period specified by the division. The notice shall further state that, if the respondent fails to answer the complaint in writing, the division may make an initial determination as to whether retaliatory action has occurred based only on the division’s investigation and the information supplied by the complainant. DWD 224.04 HistoryHistory: CR 03-092: cr. Register March 2004 No. 579, eff. 4-1-04. DWD 224.05DWD 224.05 Complainant’s duty to respond to correspondence from the division. The division may dismiss the complaint if the complainant fails to respond to the division within 20 days from the date of mailing of any correspondence from the division concerning the complaint, provided that correspondence was sent by certified mail, return receipt requested, to the last known address of the complainant. DWD 224.05 HistoryHistory: CR 03-092: cr. Register March 2004 No. 579, eff. 4-1-04. DWD 224.06DWD 224.06 Preliminary review of complaints. DWD 224.06(1)(1) Review of complaint. The division shall review every complaint filed to determine all of the following:
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administrativecode
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Department of Workforce Development (DWD)
Chs. DWD 218-226; Civil Rights
section
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