Chapter DOC 379

DOC 379.17(1) (1) Each institution shall provide youth with adequate clothing. All of the following apply to repair or replacement of clothing by an institution.

DOC 379.17(1)(a) (a) The institution shall replace or repair clothing damaged by normal wear.

DOC 379.17(1)(b) (b) The institution may require a youth to pay the institution for the cost of replacing or repairing clothing that was willfully lost, destroyed or damaged by the youth.

DOC 379.17(2) (2) Each institution shall create policies and procedures relating to clothing.

DOC 379.17(3) (3) Youth shall dress in a clean, neat and appropriate manner as prescribed by institution policy.

DOC 379.17 History History: Cr. Register, June, 2000, No. 534, eff. 7-1-00.

DOC 379.18 DOC 379.18 Personal hygiene.

DOC 379.18(1) (1) Each institution shall create minimum personal hygiene standards for its youth. Personal cleanliness shall be the responsibility of each youth.

DOC 379.18(2) (2) Institutions shall provide a minimum of 3 showering periods every 7 days for each youth in the general population. When possible, an institution shall permit youth to shower daily. Institutions shall provide clean undergarments, shirts and stockings at least 3 times every 7 days. Youth whose work or other activity makes it desirable shall be allowed more frequent bathing and changes of clothing.

DOC 379.18(3) (3) All of the following apply to grooming:

DOC 379.18(3)(a) (a) Each institution shall make policies and procedures governing personal hygiene, hair and use of cosmetics.

DOC 379.18(3)(b) (b) A youth’s hair shall not cover his or her eyes, disguise identity or conceal contraband.

DOC 379.18(3)(c) (c) Youth assigned to food preparation and serving areas shall be required to wear hairnets or other suitable hair covering.

DOC 379.18(3)(d) (d) Youth performing work assignments that may reasonably be considered to be hazardous shall be required to maintain suitably cropped hair or wear protective headgear for safety purposes.

DOC 379.18(4) (4) New identification photographs may be required of any youth whose appearance changes or is altered significantly during confinement as a result of change in hair style, hair length, facial hair growth or removal, maturation or other changes.

DOC 379.18 History History: Cr. Register, June, 2000, No. 534, eff. 7-1-00.

DOC 379.19 DOC 379.19 Living quarters.

DOC 379.19(1) (1) An institution may not exceed the original design capacity of a room and the institution when assigning youth to rooms, except in an institution housing emergency under sub. (2), or to meet youth program needs. The original design capacity of a room and an institution is the occupancy, number of youth, for which a room and the institution was originally designed.

DOC 379.19(2) (2) If the secretary declares an institution housing emergency, the number of youth assigned to living quarters may exceed original design capacity. Conditions for youth assigned to a room in excess of the original design capacity shall be as humane as reasonably possible, consistent with available resources.

DOC 379.19(3) (3) There shall be no discrimination on the basis of race or religion in the assignment of youth to living quarters.

DOC 379.19(4) (4) The superintendent may consider the following factors before assigning a youth to a room:

DOC 379.19(4)(a) (a) The youth’s medical, psychological and psychiatric condition.

DOC 379.19(4)(b) (b) The youth’s record of assault or aggressive behavior.

DOC 379.19(4)(c) (c) The youth’s overall institutional adjustment.

DOC 379.19(4)(d) (d) The youth’s history of sexual behavior.

DOC 379.19(4)(e) (e) The youth’s length of sentence.

DOC 379.19(4)(f) (f) The youth’s program assignment.

DOC 379.19(4)(g) (g) The total institution population.

DOC 379.19(5) (5) Youth shall keep assigned living quarters clean, neat and orderly as directed by staff. Appropriate cleaning materials shall be made available for this purpose.

DOC 379.19(5)(a) (a) The institution shall provide youth with clean bed sheets, pillowcases and towels at least once every 7 days. The institution shall provide each youth with a standard issue of blankets and similar items necessary for physical comfort. Youth shall be responsible for their proper care.

DOC 379.19(5)(b) (b) The superintendent may establish appropriate policies and procedures to insure proper maintenance of living quarters.

DOC 379.19 History History: Cr. Register, June, 2000, No. 534, eff. 7-1-00.

DOC 379.20 DOC 379.20 Youth funds and accounts.

DOC 379.20(1) (1) General Policy. The institution shall manage youth funds and permit or forbid spending to achieve the following objectives:

DOC 379.20(1)(a) (a) To promote the successful reintegration of youth into society through a policy designed to provide youth with funds available upon release that they can manage responsibly.

DOC 379.20(1)(b) (b) To prevent the exchange of contraband and victimization within institutions by prohibiting youth from carrying money and by requiring all youth funds to be deposited in accounts for the youth.

DOC 379.20(1)(c) (c) To require youth to pay financial obligations.

DOC 379.20(1)(d) (d) To permit youth to obtain personal property in accordance with s. DOC 379.10.

DOC 379.20(2) (2) Deposit of money. All money received by an institution for the benefit of a youth shall be credited to the youth’s general account. The institution shall issue the youth a receipt for all money received.

DOC 379.20(3) (3) Allowance. Each institution shall deposit in each youth’s account a weekly allowance in an amount to be determined by the department.

DOC 379.20(4) (4) Transfer of money. Each institution shall create a policy for transfer of money, at the request of a youth, from a general account to a savings account.

DOC 379.20(5) (5) Cash grant. Each institution shall evaluate a youth’s need for a cash grant sufficient to meet the immediate, but unmet needs of the youth for the day of release from the institution. The institution shall consider the amount of money in the youth’s account and the availability of other resources in determining the amount of the cash grant.

DOC 379.20(6) (6) Receipts. Each youth shall be provided, upon reasonable request, information regarding the youth’s accounts, including receipt numbers, disbursements and the balance of the account. Institutions shall provide a youth with monthly statements of the youth’s accounts. If a youth has funds in an account in the institution’s savings program, a statement from the financial institution that is used for the youth’s savings account shall be provided at least quarterly.

DOC 379.20(7) (7) Disbursements of general youth account funds.

DOC 379.20(7)(a) (a) Each institution shall follow the division’s written policies and procedures for disbursement of general account funds by the institution to pay for court-ordered surcharges and restitution, institution restitution or other financial obligations owed by the youth.

DOC 379.20(7)(b) (b) Each superintendent shall create a written policy and procedure that will permit youth to request the disbursement of funds in their accounts consistent with sub. (1). The policy and procedure shall be consistent with this chapter and shall include information regarding all of the following:

DOC 379.20(7)(b)1. 1. Limit and purpose of requests.

DOC 379.20(7)(b)2. 2. How and to whom requests must be made.

DOC 379.20(7)(b)3. 3. What must be included in an information request.

DOC 379.20(7)(b)4. 4. Who investigates requests.

DOC 379.20(7)(b)5. 5. Who approves or disapproves requests.

DOC 379.20(7)(b)6. 6. A requirement that all decisions shall be in writing with reasons stating the underlying facts upon which each decision is made.

DOC 379.20(7)(b)7. 7. Time limits for decisions.

DOC 379.20(7)(c) (c) Youth may not open charge accounts or possess charge cards, purchase items or services on credit or installment plan, receive any property with a balance owing or enter into any agreement incurring a future financial obligation.

DOC 379.20(7)(d) (d) When a youth is transferred to another institution, the youth’s accounts shall be transferred to that institution within 30 days.

DOC 379.20(7)(e) (e) Upon release or transfer to community supervision, youth funds may be transferred to and managed by the youth’s agent or county worker.

DOC 379.20(8) (8) Funds for legal correspondence and copying. A youth without sufficient funds in an assigned account to pay for paper, writing instruments, envelopes, photocopy work or postage for legitimate legal correspondence may receive a loan. The loan amount shall be charged to the youth’s account for future repayment while in any institution or community placement. Loans for this purpose shall be for actual institution costs and shall not exceed $100.00 per year.

DOC 379.20(9) (9) Canteen.

DOC 379.20(9)(a) (a) Each institution shall provide a canteen. The superintendent shall establish, in writing, the maximum amount of money that may be spent in a specified period of time by a youth in the canteen. A current list of approved and available merchandise, including the price of each item, shall be made available to youth. Copies shall be made available to youth who do not have direct access to the canteen. A superintendent may create a policy to permit youth to purchase specified personal property that is not supplied by the canteen.

DOC 379.20(9)(b) (b) Each canteen shall maintain a bookkeeping system for withdrawal of funds from the youth’s general account for purchases made through the canteen. No canteen shall use money as a means of exchange for youth.

DOC 379.20 History History: Cr. Register, June, 2000, No. 534, eff. 7-1-00.

DOC 379.21 DOC 379.21 Telephone calls.

DOC 379.21(1) (1) Institutions shall encourage youth to communicate with their families, government officials and people concerned with the welfare of youth. This policy is intended to foster reintegration into the community, maintain family ties, motivate youth, improve morale and contribute to security. The superintendent may establish policies or procedures, subject to the approval of the administrator, relating to the use of telephones.

DOC 379.21(2) (2) A telephone shall only be used in a lawful manner.

DOC 379.21(3) (3) A superintendent may do any of the following:

DOC 379.21(3)(a) (a) Monitor and record a youth’s telephone call under s. DOC 376.05. A properly placed call to or from an attorney, an attorney’s assistant or approved law student may not knowingly be monitored or recorded.

DOC 379.21(3)(b) (b) Record the conversation and the date, time, destination, number and duration of a call.

DOC 379.21(3)(c) (c) Disclose the contents of a recording of a youth’s telephone conversation to any of the following:

DOC 379.21(3)(c)1. 1. The department’s office of juvenile offender review.

DOC 379.21(3)(c)2. 2. The administrator.

DOC 379.21(3)(c)3. 3. The secretary.

DOC 379.21(3)(c)4. 4. An investigating officer from the department or another state or federal agency.

DOC 379.21(3)(c)5. 5. A law enforcement officer.

DOC 379.21(3)(d) (d) Use the contents of a recording of his or her telephone conversation for any of the following reasons:

DOC 379.21(3)(d)1. 1. For disciplinary purposes.

DOC 379.21(3)(d)2. 2. To decide placement, transfer or release of a youth.

DOC 379.21(3)(d)3. 3. For an investigation of a youth’s plans to escape.

DOC 379.21(3)(d)4. 4. For investigations of threats to the security of the institution.

DOC 379.21(3)(d)5. 5. For investigations of threats to the health, safety or welfare of staff, the public or other youth.

DOC 379.21(3)(d)6. 6. For investigations of threats against witnesses or victims.

DOC 379.21(3)(d)7. 7. For investigations of trafficking of drugs or other contraband.

DOC 379.21(3)(d)8. 8. For investigations of any illegal activity.

DOC 379.21(3)(d)9. 9. As evidence in administrative and judicial proceedings.

DOC 379.21(3)(d)10. 10. For programming and treatment.

DOC 379.21(4) (4) 

DOC 379.21(4)(a) (a) Each institution shall have a written policy available to youth that contains a specific procedure for telephone calls and that sets time limits for calls. The procedure shall be consistent with this chapter.

DOC 379.21(4)(b) (b) The superintendent may make exceptions to any policy regarding limits on calls consistent with the policy stated in this section.

DOC 379.21(4)(c) (c) Youth may be permitted to call approved close family members or other persons approved by the superintendent. If a youth has no close family members, the youth may be permitted to call persons on the approved visitor list.

DOC 379.21(4)(d) (d) Each youth shall be permitted to make a minimum of 2 telephone calls per month. Where resources permit, more than 2 telephone calls may be permitted.