DHS 157.31(7)(c)(c) A licensee or registrant shall maintain the records specified in par. (a) on the department’s record of individual monitoring results form, under the instructions for the form, or in clear and legible records containing all the information required by the department’s record of individual monitoring results form. DHS 157.31 NoteNote: The form may be obtained by writing the Department at: Department of Health Services, Radiation Protection Section, P.O. Box 2659, Madison WI 53701-2659; or by downloading from the Department website at: http://dhs.wisconsin.gov/radiation/Index.htm. DHS 157.31(7)(d)(d) A licensee or registrant shall maintain the records of dose to an embryo or fetus with the records of dose to the declared pregnant woman. The declaration of pregnancy, including the estimated date of conception, shall also be kept on file, but may be maintained separately from the dose records. DHS 157.31(7)(e)(e) A licensee or registrant shall retain each required form or record under this subsection until the department terminates the pertinent license or registration requiring the record. DHS 157.31(7)(f)(f) Upon termination of the license or registration, a licensee or registrant shall permanently store individual monitoring records on the department’s occupational radiation exposure form or equivalent. DHS 157.31(7)(g)(g) Individual exposure records required under this subsection shall be protected from public disclosure subject to the requirements of s. 153.50, Stats. DHS 157.31(8)(8) Records of dose received by individual members of the public. DHS 157.31(8)(a)(a) A licensee or registrant shall maintain records sufficient to demonstrate compliance with the dose limit under s. DHS 157.23 (1) for individual members of the public. DHS 157.31(8)(b)(b) A licensee or registrant shall retain the records required by par. (a) until the department terminates each pertinent license or registration requiring the record. DHS 157.31(9)(a)(a) A licensee or registrant shall maintain records of the disposal of licensed or registered materials, including disposal authorized before August 1, 2002. DHS 157.31(9)(b)(b) A licensee or registrant shall retain the records required by par. (a) until the department terminates the pertinent license or registration requiring the record. DHS 157.31(10)(10) Records of testing entry control devices for very high radiation areas. DHS 157.31(10)(a)(a) A licensee or registrant shall maintain records of tests on entry control devices for very high radiation areas. These records shall include the date, time and results of each test of function. DHS 157.31(10)(b)(b) A licensee or registrant shall retain the records required by par. (a) for 3 years after the record is made. DHS 157.31(11)(a)(a) Each record required by this section shall be legible throughout the specified retention period. Records, such as letters, drawings and specifications, shall include all pertinent information, such as stamps, initials and signatures. A licensee shall maintain adequate safeguards against tampering with and loss of records. DHS 157.31(11)(b)(b) Except as provided in par. (c), the record shall be the original or a reproduced copy or a microform, provided the copy or microform is authenticated by authorized personnel and the microform is capable of producing a clear copy throughout the required retention period. DHS 157.31(11)(c)(c) The record may be stored in electronic media with the capability for producing legible, accurate and complete records during the required retention period. DHS 157.31 HistoryHistory: CR 01-108: cr. Register July 2002 No. 559, eff. 8-1-02; CR 06-021: am. (1) (a) Register October 2006 No. 610, eff. 11-1-06. DHS 157.32(1)(1) Reports of stolen, lost or missing licensed or registered sources of radiation. DHS 157.32(1)(a)(a) A licensee or registrant shall report to the department by telephone any of the following: DHS 157.32(1)(a)1.1. Immediately after its occurrence becomes known to a licensee or registrant, stolen, lost or missing licensed or registered radioactive material in an aggregate quantity equal to or greater than 1,000 times the quantity specified in ch. DHS 157 Appendix F under circumstances that make it appear to the licensee or registrant that an exposure could result to individuals in unrestricted areas. DHS 157.32(1)(a)2.2. Within 30 days after its occurrence becomes known to a licensee or registrant, lost, stolen or missing licensed or registered radioactive material in an aggregate quantity greater than 10 times the quantity specified in ch. DHS 157 Appendix F that is still missing. DHS 157.32(1)(a)3.3. Immediately after its occurrence becomes known to the registrant, a stolen, lost or missing radiation machine. DHS 157.32 NoteNote: The Department may be reached during normal business hours of 7:45 am to 4:30 pm, Monday through Friday, except state holidays, at 608-267-4797 or other times at 608-258-0099.
DHS 157.32(1)(b)(b) A licensee or registrant required to make a report under par. (a) shall, within 30 days after making a telephone report, make a written report to the department setting forth all the following information: DHS 157.32(1)(b)1.1. A description of the licensed or registered source of radiation involved, including, for radioactive material, the kind, quantity and chemical and physical form; and, for radiation machines, the manufacturer, model and serial number, type and maximum energy of radiation emitted. DHS 157.32(1)(b)2.2. A description of the circumstances under which the loss or theft occurred. DHS 157.32(1)(b)3.3. A statement of the disposition or probable disposition of the licensed or registered source of radiation involved. DHS 157.32(1)(b)4.4. Exposures of individuals to radiation, circumstances under which the exposures occurred and the possible total effective dose equivalent to persons in unrestricted areas. DHS 157.32(1)(b)5.5. Actions that have been taken or will be taken to recover the source of radiation. DHS 157.32(1)(b)6.6. Procedures or measures that have been or will be adopted to ensure against a recurrence of the loss or theft of licensed or registered sources of radiation. DHS 157.32(1)(c)(c) Subsequent to filing the written report, the licensee or registrant shall report any additional substantive information on the loss or theft within 30 days after the licensee or registrant learns of the information. DHS 157.32(1)(d)(d) On any report filed with the department under this subsection, a licensee or registrant shall record the names of individuals who may have received exposure to radiation in a separate and detachable portion of the report. DHS 157.32 NoteNote: Reports should be sent to the Department at the following address: Department of Health Services, Radiation Protection Section, PO Box 2659, Madison WI 53701-2659.
DHS 157.32(2)(a)(a) Notwithstanding other requirements for notification, a licensee or registrant shall immediately report to the department each event involving a source of radiation possessed by the licensee or registrant that may have caused or threatens to cause any of the following conditions: DHS 157.32(2)(a)1.c.c. A shallow dose equivalent to the skin or extremities or a total organ dose equivalent of 2.5 Gy (250 rad) or more. DHS 157.32(2)(a)2.2. The release of radioactive material, inside or outside of a restricted area, so that, had an individual been present for 24 hours, the individual could have received an intake 5 times the occupational ALI. This subdivision does not apply to locations where personnel are not normally stationed during routine operations, such as hot-cells or process enclosures. DHS 157.32(2)(b)(b) A licensee or registrant shall, within 24 hours of discovery of the event, report to the department each event involving loss of control of a licensed or registered source of radiation possessed by the licensee or registrant that may have caused, or threatens to cause, any of the following conditions: DHS 157.32(2)(b)1.1. An individual to receive, in a period of 24 hours, any of the following: DHS 157.32(2)(b)1.c.c. A shallow dose equivalent to the skin or extremities or a total organ dose equivalent exceeding 0.5 Sv (50 rem). DHS 157.32(2)(b)2.2. The release of radioactive material, inside or outside of a restricted area, so that, had an individual been present for 24 hours, the individual could have received an intake in excess of one occupational ALI. This provision does not apply to locations where personnel are not normally stationed during routine operations, such as hot-cells or process enclosures. DHS 157.32(2)(c)(c) A licensee or registrant shall make the reports to the department required by pars. (a) and (b) initially by telephone and shall confirm the initial contact by facsimile to the department. Reports shall contain all of the following information: DHS 157.32(2)(c)1.1. Caller’s name and a telephone number through which the department may reach the caller. DHS 157.32(2)(c)4.4. Isotopes, quantities, chemical and physical form of the radioactive material involved, if applicable. DHS 157.32(2)(d)(d) A licensee or registrant shall record the names of individuals who have received exposure to sources of radiation in a separate and detachable portion of each report filed with the department under this subsection. DHS 157.32(2)(e)(e) This subsection does not apply to doses that result from planned special exposures, provided those doses are within the limits for planned special exposures and are reported under sub. (4). DHS 157.32 NoteNote: The Department may be contacted during normal work hours of 7:45 am to 4:30 pm, Monday through Friday, except state holidays, at 608-267-4797; or other times at 608-258-0099 and facsimile 608-267-3695.
DHS 157.32(3)(3) Reports of exposures, radiation levels and concentrations of radioactive material exceeding the limits. DHS 157.32(3)(a)(a) In addition to the notification required by sub. (2), a licensee or registrant shall submit a written report to the department within 30 days after learning of any of the following occurrences: DHS 157.32(3)(a)3.3. Levels of radiation or concentrations of radioactive material in any of the following: DHS 157.32(3)(a)3.a.a. A restricted area in excess of applicable limits in the license or registration. DHS 157.32(3)(a)3.b.b. An unrestricted area in excess of 10 times the applicable limit set forth in this subchapter or in the license or registration, whether or not involving exposure of any individual in excess of the limits specified in s. DHS 157.23 (1). DHS 157.32(3)(a)4.4. For a licensee subject to the provisions of the U.S. environmental protection agency’s generally applicable environmental radiation standards in 40 CFR 190, levels of radiation or releases of radioactive material in excess of those standards or of license conditions related to those standards. DHS 157.32(3)(b)(b) Each report required by par. (a) shall describe the extent of exposure of individuals to radiation and radioactive material, including all the following, as appropriate: DHS 157.32(3)(b)1.1. Description of the event, including the probable cause of the elevated exposures, dose rates or concentrations and the manufacturer and model number of any equipment that failed or malfunctioned. DHS 157.32(3)(b)3.3. The levels of radiation and concentrations of radioactive material involved. DHS 157.32(3)(b)5.5. Corrective steps taken or planned to ensure against a recurrence, including the schedule for achieving conformance with applicable limits, generally applicable environmental standards and associated license or registration conditions. DHS 157.32(3)(b)6.6. For each individual exposed: the name, unique identification number and date of birth. With respect to the limit for the embryo or fetus in s. DHS 157.22 (8), the identifiers should be those of the declared pregnant woman. The report shall be prepared so that this information is stated in a separate and detachable portion of the report. DHS 157.32(4)(4) Reports of planned special exposures. A licensee or registrant shall submit a written report to the department within 30 days following any planned special exposure conducted under s. DHS 157.22 (6), informing the department that a planned special exposure was conducted and indicating the date the planned special exposure occurred and the information required by s. DHS 157.31 (6). DHS 157.32(5)(a)(a) This subsection applies to any person licensed or registered by the department to do any of the following: DHS 157.32(5)(a)1.1. Possess or use sources of radiation for purposes of industrial radiography under subchs. II and IV of this chapter. DHS 157.32(5)(a)3.3. Possess or use at any time, for processing or manufacturing for distribution under subchs. II or VI of this chapter, radioactive material in quantities exceeding any one of the following: DHS 157.32 NoteNote: The Department may require as a license condition, or by rule or order, reports from licensees or registrants who are licensed or registered to use radionuclides not on this list in quantities sufficient to cause comparable radiation levels.
DHS 157.32(5)(b)(b) A licensee or registrant in a category listed in par. (a) shall submit an annual report of the results of individual monitoring carried out by the licensee or registrant for each individual for whom monitoring was required by s. DHS 157.25 (2) during that year. A licensee or registrant may include additional data for individuals for whom monitoring was provided but not required. A licensee or registrant shall use the department’s record of individual monitoring results form or equivalent or electronic media containing all the information required by the department’s record of individual monitoring results form.
