Chapter DHS 138

DHS 138.03(19) (19) “Unpaid medical leave” means an unpaid leave from employment for an employee who has a serious health condition, as defined in s. 103.10 (1) (g), Stats., which makes the employee unable to perform his or her employment duties.

DHS 138.03 History History: Cr. Register, May, 1991, No. 425, eff. 6-1-91; cr. (15), Register, July, 1993, No. 451, eff. 8-1-93; r. and recr. Register, August, 1998, No. 512, eff. 9-1-98; correction in (2) made under s. 13.92 (4) (b) 6., Stats., Register January 2009 No. 637; CR 10-084: am. (2), (3), and (14) Register December 2010 No. 660, eff. 1-1-11.

DHS 138.04 DHS 138.04 Participation in the health insurance premium subsidy program.

DHS 138.04(1) (1) Eligibility. In order to participate in the health insurance premium subsidy program, a person shall satisfy all of the following requirements which pertain to the type of subsidy the person is seeking:

DHS 138.04(1)(a) (a) Have residence in this state;

DHS 138.04(1)(b) (b)

DHS 138.04(1)(b)1. 1. For a subsidy under s. 252.16, Stats., have a family income that does not exceed 300% of the federal poverty line for a family the size of the individual’s family;

DHS 138.04(1)(b)2. 2. For a subsidy under s. 252.17, Stats., have a family income that does not exceed 300% of the federal poverty line for a family the size of the individual’s family;

DHS 138.04(1)(c) (c) Have an HIV infection;

DHS 138.04(1)(d) (d) Have health insurance coverage under a group health plan, an individual health policy or Medicare part D, or is eligible for health insurance coverage under a group health plan, an individual health policy or Medicare part D;

DHS 138.04(1)(e) (e) Is on unpaid medical leave if the person is seeking a subsidy for group health plan premiums while on unpaid medical leave; and

DHS 138.04(1)(f) (f) Does not have escrowed under s. 103.10 (9) (c), Stats., an amount sufficient to pay the individual’s required contribution to his or her group health plan premium payments during an unpaid medical leave if the individual is seeking a subsidy for these payments.

DHS 138.04(2) (2) Application process.

DHS 138.04(2)(a) (a) Any individual who satisfies the eligibility conditions under sub. (1) and wants to participate in the health insurance premium subsidy program shall complete and submit to the department an application form, F-44614, which shall provide the following information:

DHS 138.04(2)(a)1. 1. The individual’s name and address;

DHS 138.04(2)(a)2. 2. Names of the individual’s family members and their ages;

DHS 138.04(2)(a)3. 3. Family income information;

DHS 138.04(2)(a)4. 4. Name and address of the individual’s present or immediate past employer through whom the individual has or had health coverage and the name and address of the insurer or administrator of the health plan under which the individual is or was covered;

DHS 138.04(2)(a)5. 5. Authorization, in writing, for the department to do all of the following:

DHS 138.04(2)(a)5.a. a. Contact the individual’s employer or former employer or health insurer to verify the individual’s employment status, the individual’s eligibility for health insurance coverage and the premium and any other conditions of coverage, to make premium payments and for other purposes related to the administration of this chapter; and

DHS 138.04(2)(a)5.b. b. Make any necessary disclosure to the individual’s employer or former employer or health insurer regarding the individual’s HIV status;

DHS 138.04(2)(a)6. 6. Written certification from a physician of the following:

DHS 138.04(2)(a)6.a. a. That the individual has an HIV infection; and

DHS 138.04(2)(a)6.b. b. That the individual is on an unpaid medical leave because of an illness or medical condition arising from or related to the individual’s HIV infection or because of medical treatment or supervision of the illness or condition or that the individual’s employment has been terminated or his or her hours have been reduced because of an illness or medical condition arising from or related to the individual’s HIV infection; and

DHS 138.04(2)(a)7. 7. Any other information that the department requires for purposes of determining eligibility under sub. (1) or evaluating the health insurance premium subsidy program.

DHS 138.04 Note Note: To obtain a copy of F-44614, write or phone the Wisconsin Division of Public Health, AIDS/HIV Program, P.O. Box 2659, Madison, WI 53701-2659, [phone]. The completed form should be returned to the same office.

DHS 138.04(2)(b) (b) Any individual who does not satisfy sub. (1) (b), (d) or (e), may submit an application form, F-44614, that the department will hold until the individual satisfies all the applicable requirements under sub. (1). The department may not contact the individual’s employer, former employer or health insurer until the individual satisfies all the applicable requirements under sub. (1) unless the individual authorizes the department, in writing, to make that contact and to make any necessary disclosure regarding the individual’s HIV infection.

DHS 138.04(3) (3) Notification of decision. Within 20 working days after receipt by the department of the information described under sub. (2), the department shall determine whether or not the applicant satisfies the conditions under sub. (1) and do one of the following:

DHS 138.04(3)(a) (a) If the applicant satisfies all the applicable requirements under sub. (1), the department shall approve the application and notify the applicant in writing; or

DHS 138.04(3)(b) (b) If the applicant does not satisfy an applicable requirement under sub. (1), the department shall deny the application and notify the applicant, in writing, of the reasons for denial and of the right under sub. (5) to appeal the denial. If the denial is based upon inability to satisfy one or more of the requirements under sub. (1) (b), (d) or (e), the department shall include in the notice information that the department will hold the application until the applicant submits to the department written documentation that the requirement or requirements not met have been met, without need of the applicant to reapply.

DHS 138.04(4) (4) Right to reapply. If the reasons listed by the department under sub. (3) (b) for denial change, an applicant may reapply.

DHS 138.04(5) (5) Right to appeal. In the event that the department denies an application, the applicant may request a hearing under ch. 227, Stats. The request for a hearing shall be submitted, in writing, to the department of administration’s division of hearings and appeals and received by that office no later than 20 calendar days after the date of the letter of denial under sub. (3) (b).

DHS 138.04 Note Note: The mailing address of the Division of Hearings and Appeals is P. O. Box 7875, Madison, WI 53707.

DHS 138.04 History History: Cr. Register, May, 1991, No. 425, eff. 6-1-91; am. (1) (intro.), (d) to (f) 1., (2) (a) (intro.), 5. a. and b., 6. b., 7., (b), (3) (a) and (b), r. and recr. (1) (i), Register, July, 1993, No. 451, eff. 8-1-93; r. and recr. (1) (b) and (d), am. (1) (e), (2) (a) 4., 5.a., b and (b) and (5), r. (1) (f) to (h), and renum. (1) (i) to be (1) (f), Register, August, 1998, No. 512, eff. 9-1-98; CR 10-084: am. (1) (b) 2., (d), and (2) (a) (intro.) and (b) Register December 2010 No. 660, eff. 1-1-11.

DHS 138.05 DHS 138.05 Payment of health insurance premiums.

DHS 138.05(1) (1) Amount and period of subsidy.

DHS 138.05(1)(a) (a) Except as provided in pars. (e), (f), (g), and (h), if an individual satisfies s. DHS 138.04 (1) and has been notified by the department under s. DHS 138.04 (3) (a) that the application has been approved, the department shall take one of the following actions, as appropriate, on or after the date of the notice of decision under s. DHS 138.04 (3) (a):

DHS 138.05(1)(a)1. 1. For a subsidy under s. 252.17, Stats., the department shall pay the full amount of the premium due for coverage under a group health plan during an unpaid medical leave for an individual whose family income does not exceed 200% of the federal poverty line.

DHS 138.05(1)(a)2. 2. For a subsidy under s. 252.16, Stats., the department shall pay the full amount of the premium due for health insurance coverage for an individual whose family income does not exceed 200% of the federal poverty line.

DHS 138.05(1)(a)3. 3. For a subsidy under s. 252.16, Stats., the department shall pay the full amount of the premium, subject to an annual premium contribution assessment under par. (d), due for health insurance coverage for an individual whose family income exceeds 200% but does not exceed 300% of the federal poverty line.

DHS 138.05(1)(a)4. 4. For a subsidy under s. 252.17, Stats., the department shall pay the full amount of the premium, subject to a premium contribution assessment under par. (dm), due for health insurance coverage during an unpaid medical leave for an individual whose family income exceeds 200% but does not exceed 300% of the federal poverty line.

DHS 138.05(1)(b) (b) The department may not refuse to pay a premium because the health plan coverage that is available to the individual who satisfies s. DHS 138.04 (1) includes coverage of the individual’s spouse or domestic partner under ch. 770, Stats., and dependents.

DHS 138.05(1)(c) (c) Except as provided in par. (e), the department shall terminate payments when:

DHS 138.05(1)(c)1. 1. The individual’s unpaid medical leave ceases;

DHS 138.05(1)(c)2. 2. The individual no longer satisfies s. DHS 138.04 (1); or

DHS 138.05(1)(c)3. 3. Upon the expiration or termination of the individual’s health insurance coverage.

DHS 138.05(1)(d) (d) Upon approval of an application for a subsidy under s. 252.16, Stats., the department shall annually assess a premium contribution to be paid by eligible individuals whose family income exceeds 200% but does not exceed 300% of the federal poverty line. The amount of the contribution shall equal 3% of the annual policy premium. The annual policy premium shall be determined by annualizing the first monthly premium that is due for the benefit year.

DHS 138.05(1)(dm) (dm) Upon approval of an application for a subsidy under s. 252.17, Stats., the department shall assess a premium contribution to be paid by an eligible individual whose family income exceeds 200% but does not exceed 300% of the federal poverty line. The amount of the contribution shall equal 3% of the annual policy premium prorated for the number of months that the individual is on an unpaid medical leave. The annual policy premium shall be determined by annualizing the first monthly premium that is due for the benefit year.

DHS 138.05(1)(e) (e) The obligation of the department to make payments under this section is subject to the availability of funds in the appropriation account under s. 20.435 (1) (am), Stats.

DHS 138.05(1)(f) (f) For COBRA continuation coverage policies, the amount paid under par. (a) may not exceed the applicable premium as defined in 29 USC 1164 or 42 USC 300bb-4, as amended to April 7, 1986.

DHS 138.05(1)(g) (g) For non-COBRA policies, the amount paid under par. (a) may not exceed the amount of the premium of the most cost-effective policy available to the individual.

DHS 138.05(1)(h) (h) If an individual who satisfies s. DHS 138.04 (1) has an amount escrowed under s. 103.10 (9) (c), Stats., that is not sufficient to pay the required contribution to his or her premium payments while on unpaid medical leave, the amount paid under par. (a) may not exceed the individual’s required contribution for the duration of the unpaid medical leave minus the amount escrowed.

DHS 138.05(2) (2) Payment of premiums. The department shall make payment of premiums allowed under sub. (1) to the insurer, the administrator of an employer self-funded plan or the employer that provides health insurance coverage, or to the covered individual when the individual, in order to meet a premium due date, makes a payment directly to the insurer or employer and provides the department with proof that the payment was made.

DHS 138.05 History History: Cr. Register, May, 1991, No. 425, eff. 6-1-91; am. (1) (a), (b), (c) 1., 3. and (2), cr. (1) (g), Register, July, 1993, No. 451, eff. 8-1-93; am. (1) (a) to (c), (e), (f) and (2), r. and recr. (1) (d), renum. (1) (g) to be (h) and cr. (1) (g), Register, August, 1998, No. 512, eff. 9-1-98; correction in (1) (e) made under s. 13.92 (4) (b) 7., Stats.; CR 10-084: am. (1) (a) 1. and 2., (b), and (e), cr. (1) (a) 4. and (dm) Register December 2010 No. 660, eff. 1-1-11.