DHS 10.23(5)(5) Staff qualifications. Persons providing resource center services, whether directly employed by the resource center or indirectly under subcontract or memorandum of understanding with another organization, shall have the following qualifications: DHS 10.23(5)(a)(a) Persons answering the information and assistance telephone line shall be trained and knowledgeable about all of the following: DHS 10.23(5)(a)1.1. The mission, operations and referral policies of the resource center. DHS 10.23(5)(a)3.3. Telephone etiquette and communication skills, including how to recognize and respond to special hearing or language needs. DHS 10.23(5)(b)(b) Persons providing information and assistance services, long-term care options counseling, benefits counseling, the functional screen and financial eligibility and cost-sharing screen and choice counseling shall: DHS 10.23(5)(b)1.1. Be competent to provide these services to the resource center’s target population. DHS 10.23(5)(b)2.2. Meet at least one of the following requirements for education and experience: DHS 10.23(5)(b)2.a.a. Bachelor of arts or science degree, preferably in a health or human services related field, and at least one year of experience working with at least one of the resource center’s target populations. DHS 10.23(5)(b)2.b.b. Four years of post-secondary education and experience working with at least one of the target populations or an equivalent combination of education and experience, either in long-term support or a related human services field. DHS 10.23(5)(b)2.c.c. Other experience, training or both, as approved by the department based on a plan for providing formal and on-the-job training to develop the required expertise. DHS 10.23(5)(b)3.3. Be knowledgeable about the range, quality and availability of long-term care services offered within the resource center’s service area. DHS 10.23(6)(6) Operational requirements. A resource center shall do all of the following: DHS 10.23(6)(a)1.1. Develop and implement an ongoing program of marketing and outreach to inform members of its target population and their families, community agencies, health professionals and service providers of the availability of resource center services. DHS 10.23(6)(a)2.2. Provide information about family care to all eligible persons who are members of a target population served by a CMO that operates in the county and who are residents of nursing homes, community-based residential facilities, adult family homes and residential care apartment complexes in the geographic area of the resource center. The information provided shall cover all of the following: DHS 10.23(6)(a)2.a.a. The family care benefit, and the opportunities for enrollee choice within the benefit, including the opportunity for self-management of service funding under s. DHS 10.44 (2) (d) and (6), which populations are subject to mandatory enrollment, which populations are subject to voluntary enrollment, which populations are ineligible, and the right to disenroll in accordance with 42 CFR 438.56. DHS 10.23(6)(a)2.b.b. The services of the resource center, including information and assistance, benefits counseling, long-term care options counseling, advocacy assistance, the functional screen and financial eligibility and cost-sharing screen, and eligibility determination and enrollment in family care. DHS 10.23(6)(a)2.c.c. The services of any available care management organization, including the comprehensive assessment and care plan. DHS 10.23(6)(a)2.e.e. The services of available advocacy services external to the resource center, including services under s. 16.009 (2) (p), Stats., and how to access these services. DHS 10.23(6)(b)(b) Community needs identification. Implement a process for identifying unmet needs of its target population in the geographic area it serves. The process shall include input from members of the target populations and their representatives, and local government and service agencies including the care management organization, if any. The process shall include a systematic review of the needs of populations residing in public and private long-term care facilities, populations in need of public or private long-term care services, members of minority groups and people in rural areas. A resource center shall target its outreach, education, prevention and service development efforts based on the results of the needs identification process. DHS 10.23(6)(d)1.1. Except as provided in this par. and sub. (7), collect data about its operations as required by the department by contract. No data collection effort shall interfere with a person’s right to receive information anonymously or require personally identifiable information unless the person has authorized the resource center to have or share that information. DHS 10.23(6)(d)2.2. Report information as the department determines necessary, including information needed for doing all of the following: DHS 10.23(6)(d)2.a.a. Determining whether the resource center is meeting minimum quality standards and other requirements of its contract with the department. DHS 10.23(6)(d)2.b.b. Determining the extent to which the resource center is improving its performance on measurable indicators identified by the resource center in its current quality improvement plan. DHS 10.23(6)(d)2.c.c. Evaluating the effects of providing long-term care options counseling and choice counseling under this section. DHS 10.23(6)(d)2.d.d. Evaluating the effects for enrollees and cost-effectiveness of providing the family care benefit. DHS 10.23(6)(d)3.3. Submit to the department all reports and data required or requested by the department, in the format and timeframe specified by the department. DHS 10.23(6)(e)(e) Internal quality assurance and quality improvement. Implement an internal quality assurance and quality improvement program that meets the requirements of its contract with the department. As part of the program, the resource center shall do all of the following: DHS 10.23(6)(e)1.1. Develop and implement a written quality assurance and quality improvement plan designed to ensure and improve outcomes for its target population. The plan shall be approved by the department and shall include at least all of the following components: DHS 10.23(6)(e)1.a.a. Identification of performance goals, specific to the needs of the resource center’s customers, including any goals specified by the department. DHS 10.23(6)(e)1.b.b. Identification of objective and measurable indicators of whether the identified goals are being achieved, including any indicators specified by the department. DHS 10.23(6)(e)1.d.d. Description of the process that the resource center will use to gather feedback from the resource center’s customers and staff and other sources on the quality and effectiveness of the resource center’s performance. DHS 10.23(6)(e)1.e.e. Description of the process the resource center will use to monitor and act on the results and feedback received. DHS 10.23(6)(e)1.f.f. A process for regularly updating the plan, including a description of the process the resource center will use for annually assessing the effectiveness of the quality assurance and quality improvement plan and the impact of its implementation on outcomes. DHS 10.23(6)(e)2.2. Measure resource center performance, using standard measures as required by its contract with the department, and report its findings on these measurements to the department. DHS 10.23(6)(e)3.3. Achieve minimum performance levels and performance improvement levels, as demonstrated by standardized measures agreed to in its contract with the department. DHS 10.23(6)(e)4.4. Initiate performance improvement projects that examine aspects of services related to improving resource center quality. These projects shall include all of the following: DHS 10.23(6)(e)4.d.d. Planning for sustained or increased improvement in performance based on the findings of the evaluation. DHS 10.23(6)(e)5.5. Comply with quality standards for services included in the resource center’s contract with the department in all of the following areas: DHS 10.23(6)(e)5.a.a. Timeliness and accuracy of the functional screen and financial eligibility and cost-sharing screen. DHS 10.23(6)(e)5.c.c. Information and assistance services and long-term care options counseling. DHS 10.23(6)(e)5.e.e. Effective processes for reviewing and resolving appeals and grievances of applicants and other persons who use resource center services. DHS 10.23(6)(e)6.6. Report all data required by the department related to standardized measures of performance, in the timeframes and format specified by the department. DHS 10.23(6)(e)7.7. Cooperate with the department in evaluating outcomes and in developing and implementing plans to sustain and improve performance. DHS 10.23(6)(f)(f) Cooperation with external reviews. Cooperate with any review of resource center activities by the department, another state agency or the federal government. DHS 10.23(7)(7) Confidentiality and exchange of information. No record, as defined in s. 19.32 (2), Stats., of a resource center that contains personally identifiable information, as defined in s. 19.62 (5), Stats., concerning an individual who receives services from the resource center may be disclosed by the resource center without the individual’s informed consent, except as follows: DHS 10.23(7)(b)(b) Notwithstanding ss. 48.78 (2) (a), 49.45 (4), 49.83, 51.30, 51.45 (14) (a), 55.22, 146.82, 252.11 (7), 253.07 (3) (c) and 938.78 (2) (a), Stats., and except as provided in sub. (2) (d) 2., a resource center may exchange confidential information about a client without the informed consent of the client, in the county of the resource center, if the exchange of information is necessary to enable the resource center to perform its duties or to coordinate the delivery of services to the client, as authorized under s. 46.21 (2m) (c), 46.215 (1m), 46.22 (1) (dm), 46.23 (3) (e), 46.284 (7), 46.2895 (10), 51.42 (3) (e) or 51.437 (4r) (b), Stats. DHS 10.23 HistoryHistory: Cr. Register, October, 2000, No. 538, eff. 11-1-00; CR 04-040: am. (2) (d) 1., (3) (a) 2. (intro.) Register November 2004 No. 587, eff. 12-1-04; correction in (7) (b) made under s. 13.92 (4) (b) 7., Stats., Register November 2008 No. 635; EmR0834: emerg. am. (2) (d) 2., eff. 11-3-08; CR 08-109: am. (2) (d) 2. Register June 2009 No. 642, eff. 7-1-09; correction in (6) (b) made under s. 13.92 (4) (b) 6., Stats., Register November 2009 No. 647; CR 22-026: am. (2) (d) 3., (e), (h), (j) 2., r. (2) (k), am. (3) (intro.), (a) 2. (intro.), c., 3., (6) (b), (c), (e) 5. e. Register May 2023 No. 809, eff. 6-1-23; correction in (2) (h) made under s. 35.17, Stats., Register May 2023 No. 809; CR 23-046: am. (3) (a) 2. c., (6) (a) 2. (intro.), a., cr. (6) (a) 2. f., g. Register April 2024 No. 820, eff. 5-1-24; merger of (3) (a) 2. c. treatments by CR 22-026 and CR 23-046 made under s. 13.92 (4) (bm), Stats., Register April 2024 No. 820. DHS 10.24DHS 10.24 Department responsibilities for monitoring resource center quality and operations. DHS 10.24(1)(1) Monitoring. The department shall monitor the performance and operations of the resource center in all of the following areas: DHS 10.24(1)(a)(a) Providing information about long-term care options to persons who could benefit from the information and linking persons to needed services, including family care, when eligible. DHS 10.24(1)(b)(b) Respecting individuals’ rights and dignity and giving consumers a strong role in program and policy development. DHS 10.24(2)(2) Indicators. In order to monitor the performance of the resource center, the department shall develop and use indicators to measure and assess the performance of the resource center in the areas specified in sub. (1). The department shall use indicators to compare performance both within and across resource centers and against other programs in order to enable resource centers to improve the quality of their services. Where possible, the department shall measure indicators against available or created benchmarks and evaluate the resource centers’ performance. DHS 10.24(3)(3) Measurement indicators. The department shall measure at least the following indicators: DHS 10.24(3)(b)(b) Persons who have received enrollment counseling who subsequently enroll in family care or who subsequently receive non-family care medical assistance-funded long-term care services. DHS 10.24(3)(d)(d) Referrals for medical assistance, supplemental security income, including the increased or exceptional payments, and food stamps. DHS 10.24(3)(e)(e) Referrals for emergency help, protective services, and other long-term care services. DHS 10.24(3)(f)(f) Grievances, appeals and fair hearings and their disposition. DHS 10.24(4)(4) Assessment indicators. The department shall use the following indicators to assess the performance of the resource center: DHS 10.24(4)(c)(c) Consumer involvement in the planning and governance of the resource center. DHS 10.24(4)(d)(d) Collaborative arrangements with community agencies whose services are focused on preventing loss of health or the capacity to function independently in performing activities of daily living. DHS 10.24(5)(5) Cost-effectiveness. The department shall measure resource center cost-effectiveness in carrying out its program responsibilities. DHS 10.24(6)(6) Required referrals. The department shall measure compliance with requirements for referrals to the resource center under subch. VII. DHS 10.24(7)(7) Functional screening accuracy and reliability. The department shall measure the accuracy and reliability of functional screenings, including whether screens result in payment of appropriate rates to CMOs. DHS 10.24 HistoryHistory: Cr. Register, October, 2000, No. 538, eff. 11-1-00; CR 04-040: am. (3) (c) and (f) and (7) Register November 2004 No. 587, eff. 12-1-04. DHS 10.31DHS 10.31 Application and eligibility determination. DHS 10.31(1)(1) Definition. In this section, “agency” means any county agency, or any resource center that is not a county agency, that is responsible for all or part of determination of functional, financial, and other conditions of eligibility for the family care benefit. DHS 10.31(2)(2) General requirement. Application for the family care benefit shall be made and reviewed in accordance with the provisions of this chapter.
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Department of Health Services (DHS)
Chs. DHS 1-19; Management and Technology and Strategic Finance
administrativecode/DHS 10.23(6)(d)2.a.
administrativecode/DHS 10.23(6)(d)2.a.
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