DCF 252.41 Note
Note: The licensee may use either the department's form, Child Care Enrollment, or the licensee's own form to obtain consent of the child's parent for emergency medical treatment. Information on how to obtain forms is available from the department's website,
http://dcf.wisconsin.gov, or any regional licensing office in Appendix A.
DCF 252.41(4)(a)4.
4. Authorization from the parent for the child to participate in field trips and other off-premises activities, if these are part of the camp program.
DCF 252.41 Note
Note: The licensee may use either the department's forms
Field Trip or Other Activity Permission /Notification — Child Care Centers and
Child Care Enrollment or the licensee's own form for securing parental information. Forms are available on the department's website at
https://dcf.wisconsin.gov/cclicensing/ccformspubs.
DCF 252.41(4)(a)5.
5. Specific written informed consent from the parent for each incident of participation by a child in any research or testing project. The day camp shall obtain and make available to the department and to the parent a statement indicating the sponsor, the subject matter, the specific purpose and the proposed use of results with respect to each project.
DCF 252.41 Note
Note: The licensee may use either the department's form, Informed Consent for Observation or Testing by an Outside Agency — Child Care Centers, or the licensee's own form for securing the parent's written consent. Information on how to obtain forms is available from the department's website,
http://dcf.wisconsin.gov, or any regional licensing office in Appendix A.
DCF 252.41(4)(a)6.c.
c. A telephone number where the parent can be reached while the child is in care.
DCF 252.41(4)(a)6.d.
d. The name, address, and telephone number of the physician or medical facility caring for the child.
DCF 252.41(4)(a)6.e.
e. The child's medical conditions, such as asthma, cerebral palsy, diabetes, epilepsy, food allergies, or gastrointestinal or feeding concerns. If the child has a milk allergy, a statement from a medical professional indicating an acceptable alternative.
DCF 252.41(4)(a)6.f.
f. If the child has a medical condition, triggers that may cause a problem, signs or symptoms for the counselor to watch for, steps a counselor should follow, when to call a parent regarding symptoms, when the condition requires emergency medical care, and identification of all counselors who have received specialized training or instructions to help treat symptoms.
DCF 252.41 Note
Note: The licensee may use the department's form DCF-F-CFS2345, Health History and Emergency Care Plan, or the licensee's own form for obtaining the information.
DCF 252.41(4)(a)7.
7. Authorization from the parent outlining the plan for a child to come to the camp from school, home or other activities and to go from the camp to school, home or other activities unless the child is accompanied by a parent or other authorized pick-up person.
DCF 252.41 Note
Note: The licensee may use either the department's form, Alternate Arrival/Release Agreement — Child Care Centers, or the licensee's own form for securing the parent's signed agreement. Information on how to obtain forms is available from the department's website,
http://dcf.wisconsin.gov, or any regional licensing office in Appendix A.
DCF 252.41(4)(a)8.
8. Assessment of the child's swimming ability, if swimming is included in the program of activities.
DCF 252.41 Note
Note: Either parents or the camp may assess the child's swimming ability.
DCF 252.41(4)(c)
(c) The licensee shall maintain a current, accurate, written record of the daily attendance and birthdate for each child enrolled in the program. If the hours of arrival and departure of the children vary, the actual time of arrival and departure for each child shall be recorded. Each record shall be maintained as long as the child is enrolled in the program.
DCF 252.41 Note
Note: The department form, Daily Attendance Record — Child Care, may be used to document a child's daily attendance. Information on how to obtain the department's form is available from the department's website,
http://dcf.wisconsin.gov, or any regional licensing office in Appendix A.
DCF 252.41(5)(a)
(a) The camp director shall notify the parents of a child in care immediately and shall provide sufficient detail to apprise the parent if any of the following occurs:
DCF 252.41(5)(a)3.
3. The child experiences a head injury, has a seizure, consumes incorrect breastmilk, consumes food or drink that may contain the child's allergen, consumes or comes in contact with poisonous materials, or is given incorrect medication. For purposes of this subdivision, a “head injury” means a bump, blow, or jolt to the head.
DCF 252.41(5)(b)
(b) If a child in care has been exposed to a confirmed case of a communicable disease reportable under ch.
DHS 145 and transmitted through normal contact,
the camp director shall notify the child's parents when the information becomes known to the camp.
DCF 252.41(5)(c)
(c) If a child in care has sustained a minor injury that does not appear to require professional medical evaluation, the camp director shall notify the child's parents when the child is picked up at the camp or delivered to the parent or other authorized person.
DCF 252.41(5)(d)
(d) The camp shall notify the parents of any religious training that is part of the camp program. The reference to the religious component shall be included in any publicity and program objectives and activities.
DCF 252.41(5)(e)
(e) A copy of this chapter shall be posted or made available in an area of the camp where parents are likely to see it.
DCF 252.41(5)(f)
(f) A copy of the child care policies of the camp shall be made available to the parents in an area of the camp accessible to parents. Personnel policies do not need to be available to parents.
DCF 252.41 History
History: Cr.
Register, October, 1984, No. 346, eff. 11-1-84; correction in (3) (a) 1. made under s.
13.92 (4) (b) 7., Stats.,
Register November 2008 No. 635;
CR 07-102: am. (1) (intro.), (b) to (d), (e) 1. to 3., (f) (intro.), (g) 2., (i), (2) (intro.), (b), (d), (3) (a) (intro.), 1., 2., (4) (title), (a) (intro.), 1. a. to h. and 6., r. and recr. (1) (a), (f) 1. to 3., (g) (intro.), 1., 3. to 6., (2) (a), (4) (a) 7. and (b), cr. (1) (e) 4., (f) 3. a. to d., (g) 7. to 9., (k) to (p), (2) (f) to (L), (3) (a) 3. to 6., (c), (4) (a) 8., (c) and (5), r. (2) (c)
Register December 2008 No. 636, eff. 1-1-09; corrections in (1) (c), (e) 4., (2) (g), (3) (a) 4. and (5) (a) 1. made under s.
13.92 (4) (b) 7., Stats.,
Register December 2008 No. 636; correction in (3) (a) 4. made under s.
13.92 (4) (b) 7., Stats.,
Register September 2016 No. 729;
EmR1918: emerg. cr. (1) (bm), (br), am. (1) (f) (intro.), cr. (1) (f) 4. to 12., r. (1) (g), (h), (j), r. and recr. (1) (L), (n) to (p), am. (2) (intro.), (a), cr. (2) (am), (ar), am. (2) (b), (g), cr. (2) (gm), (m) to (o), r. (3), am. (4) (a) (intro.), 1. (intro.), r. (4) (a) 3., am. (4) (a) 4., 5., cr. (4) (a) 6m., r. (4) (b), r. and recr. (5), eff. 1-30-19;
CR 19-089: cr. (1) (bm), (br), am. (1) (f) (intro.), cr. (1) (f) 4. to 12., r. (1) (g), (h), (j), r. and recr. (1) (L), (n) to (p), am. (2) (intro.), (a), cr. (2) (am), (ar), am. (2) (b), (g), cr. (2) (gm), (m) to (o), r. (3), am. (4) (a) (intro.), 1. (intro.), r. (4) (a) 3., am. (4) (a) 4., 5., cr. (4) (a) 6m., r. (4) (b), r. and recr. (5)
Register March 2020 No. 771, eff. 4-1-20;
CR 21-100: r. and recr. (1) (e) 3., am. (2) (f), cr. (2) (p) to (r), r. and recr. (4) (a) 6., am. (5) (a) (intro.), 4., cr. (5) (a) 5.
Register February 2023 No. 806, eff. 3-1-23.
DCF 252.42(1)(a)(a) The licensee shall maintain a file on each employee and contracted employee that shall be available for examination by the licensing representative. Each employee's file shall include all of the following:
DCF 252.42(1)(a)1.
1. The employee's name, address, date of birth, education, position, previous experience in child care including the reason for leaving previous positions, and the name, address, and telephone numbers of persons to be notified in an emergency.
DCF 252.42 Note
Note: The licensee may use the department's form,
Staff Record - Child Care Centers, or the licensee's own form for recording staff information. The form is available on the department's website at
https://dcf.wisconsin.gov/cclicensing/ccformspubs.
DCF 252.42(1)(a)2.
2. Documentation of any pertinent certification or training required for the position, including department-approved training in abusive head trauma, and appropriate ways to manage crying, fussing, or distraught children prior to beginning to work with children in care, if the person will provide care to children under 5 years of age.
DCF 252.42(1)(a)3.
3. Documentation from the department, either paper or electronic, that indicates a child care background check was completed in compliance with the timelines and requirements specified in s.
48.686, Stats., and ch.
DCF 13 and the person is eligible to work in a child care program.
DCF 252.42 Note
Note: The licensee may use the department's form,
Pre-camp Training Documentation - Day Camps, or the licensee's own form to document the successful completion of pre-camp training. The form is available on the department's website at
https://dcf.wisconsin.gov/cclicensing/ccformspubs.
DCF 252.42(1)(a)5.
5. Documentation of the days and hours worked when the person was included in the counselor-to-child ratio.
DCF 252.42(1)(a)6.
6. Documentation of a high school diploma or its equivalent as determined by the Wisconsin department of public instruction.
DCF 252.42(1)(b)
(b) The licensee shall maintain a listing at the base camp of the name, address, and telephone number of the person to be notified in the event of an emergency involving an employee.
DCF 252.42(1)(c)
(c) The licensee shall maintain a staff record that meets the requirements specified in par.
(a) 1. to
6. for each student teacher or person who works at the camp and is compensated from sources other than the camp.
DCF 252.42(2)(a)(a) Camp staff members, including the camp director, counselors, and volunteers, shall be physically, mentally, and emotionally able to provide responsible care for all children, including children with disabilities.
DCF 252.42(2)(b)1.1. Each day camp shall have a person designated as camp director. The camp director shall be responsible for the administration of the camp, including program operations, staff supervision, business operations, food service, health service, and other supportive services.
DCF 252.42(2)(b)2.
2. A camp director shall be at least 21 years of age and shall have at least one of the following:
DCF 252.42(2)(b)2.b.
b. A bachelor's degree in outdoor education, recreation, coaching, juvenile justice, social work, psychology, child development, or education, or another camp-related field.
DCF 252.42(2)(b)2.c.
c. Two or more years of supervisory or administrative experience in an organized camp or children's program.
DCF 252.42(2)(d)
(d) Counselors who are counted in determining the counselor-to-child ratio shall be at least 18 years of age and have a high school diploma or the equivalent, as determined by the department of public instruction.
DCF 252.42(2)(e)
(e) In the absence of a regular staff member, there shall be a similarly qualified staff member or substitute to replace the absent staff member.
DCF 252.42(3)(a)(a) Each day camp shall develop a written pre-camp training plan. A copy of the plan shall be submitted to the department and implemented. The plan shall include all of the following:
DCF 252.42(3)(a)4.
4. Training in the recognition of childhood illnesses and infectious disease control, including handwashing procedures and universal precautions for handling bodily fluids.
DCF 252.42 Note
Note: A copy of the universal precautions may be obtained from the Child Care Information Center by calling 800-362-7353 or from the Occupational Health Section, Bureau of Public Health, Department of Health Services, 1 W. Wilson St. Madison, WI 53703.
DCF 252.42(3)(a)8.
8. The procedure for ensuring that camp counselors know the children assigned to their care and their whereabouts at all times.
DCF 252.42(3)(a)9.
9. Training in the use of fire extinguishers and recognition of local poisonous plants, snakes, and other potential hazards on the premises, and procedures to be followed to protect the children from these hazards.
DCF 252.42(3)(a)11.
11. Information on the care of children with disabilities enrolled in the camp and the procedure for sharing information related to a child's special health care needs, including any physical, emotional, social, or cognitive disabilities with any person who may be assigned to care for that child throughout the day.
DCF 252.42(3)(a)13.
13. For any person who will be providing care and supervision to children under 5 years of age, department-approved training in shaken baby syndrome and abusive head trauma and appropriate ways to manage crying, fussing, or distraught children.
DCF 252.42(3)(b)
(b) All counselors and volunteers who are counted in determining the counselor-to-child ratio shall receive pre-camp training. The pre-camp training shall be for a minimum of 24 hours and shall include orientation at the base camp.
DCF 252.42(3)(c)
(c) Volunteers who are not counted as counselors for meeting the required counselor-to-child ratio are exempt from the 24-hour pre-camp training if all of the following conditions are met:
DCF 252.42(3)(c)1.
1. The volunteer receives at least 4 hours of training in day camp programming, as required under par.
(a), including orientation at the base camp.
DCF 252.42(3)(c)2.
2. The volunteer works under the supervision of a counselor who has met the training requirements specified in par.
(b).
DCF 252.42(3)(d)
(d) The camp director shall plan and implement monthly staff meetings that provide ongoing supervision and in-service training for the staff.
DCF 252.42(3)(e)
(e) All camp staff in regular contact with the children, including the camp director and each counselor, shall obtain and maintain a current certificate of completion for child and adult cardiopulmonary resuscitation (CPR), including department-approved training in the use of an automatic external defibrillator prior to working with children in care. The CPR training may be included in pre-camp training.
DCF 252.42(3)(f)
(f) The camp director shall coordinate the volunteer program and keep on file documentation of the days and hours worked for volunteers who are included for meeting the required counselor-to-child ratio.
DCF 252.42(4)(a)(a) No licensee, employee, volunteer, visitor, or parent with symptoms of a communicable disease reportable under ch.
DHS 145 or a serious illness that presents a safety or health risk to children may be in contact with the children in care.
DCF 252.42(4)(b)1.1. No licensee, employee, volunteer, visitor, or parent whose behavior gives reasonable concern for the safety of the children may be in contact with the children in care.
DCF 252.42(4)(b)2.
2. The department may require a licensee, employee or other person in contact with the children in care whose behavior gives reasonable concern for the safety of children to submit to an examination by a licensed mental health professional as a condition of licensure or employment.
DCF 252.42(4)(c)
(c) No person with a health history of typhoid, paratyphoid, dysentery, or other diarrheal disease may work in a camp until it is determined by appropriate tests that the person is not a carrier of the disease.
DCF 252.42 History
History: Cr.
Register, October, 1984, No. 346, eff. 11-1-84;
CR 04-040: cr. (2) (a) 11.
Register December 2004 No. 588, eff. 1-1-05; correction in (2) (a) 7. made under s.
13.92 (4) (b) 7., Stats.,
Register November 2008 No. 635;
CR 07-102: am. (1) (a), (c), (d), (2) (a) (intro.), 1. to 4., (b), (c) (intro.), 1., 2., (d), (3) (title), (a), (b), (d), (e) and (4) (title), r. and recr. (2) (a) 7. to 11., (3) (c) and (f), cr. (2) (a) 12., 13., (e) to (g), (3) (g) to (k), (4) (b), (c) and Table, renum. (4) to be (4) (a) and am.
Register December 2008 No. 636, eff. 1-1-09; corrections in (2) (a) 2., 7., (3) (b), (f), (k), (4) (a) and Table made under s.
13.92 (4) (b) 7., Stats.,
Register December 2008 No. 636;
EmR1918: emerg. r. and recr., eff. 1-30-19;
CR 19-089: r. and recr.
Register March 2020 No. 771, eff. 4-1-20;
CR 21-100: am. (1) (a) (intro.), 2., 3., (3) (a) 10.
Register February 2023 No. 806, eff. 3-1-23.
