Chapter DCF 54

DCF 54.02(4)(b)3. 3. Provide for annual audit of all accounts by a certified public accountant who is not in the employ of the agency nor a member of the board.

DCF 54.02(4)(b)4. 4. On request, provide the department with financial records or financial statements.

DCF 54.02(4)(c) (c) The financial operation of the agency shall be on the basis of an annual budget approved by the board. This budget shall reflect anticipated expenditures and sources of income.

DCF 54.02 History History: Cr. Register, August, 1957, No. 20, eff. 9-1-57; r. and recr. Register, September, 1970, No. 177, eff. 4-1-71; renum. from PW-CY 40.41, Register, September, 1982, No. 321, eff. 10-1-82; cr. (3) (em), Register, October, 1985, No. 358, eff. 11-1-85; emerg. cr. (5), eff. 9-5-92; CR 04-040: cr. (3) (er) and (3m) Register December 2004 No. 588, eff. 1-1-05; correction in (3m) (d) made under s. 13.92 (4) (b) 7., Stats., Register November 2008 No. 635; EmR1106: emerg. cr. (3) (c) 7., eff. 9-16-11; CR 11-026: cr. (3) (c) 7., (3m) (i) Register December 2011 No. 672, eff. 1-1-12; correction in (3m) (i) made under s. 13.92 (4) (b) 7., Stats., Register December 2011 No. 672; 2015 Wis. Act 132: am. (3) (d) 1. Register February 2016 No. 722, eff. 3-1-16; EmR1633: emerg. renum. (3m) to (3m) (a), cr. (3m) (a) (title), (b), eff. 11-18-16; CR 16-051: renum. (3m) to (3m) (a), cr. (3m) (a) (title), (b) Register July 2017 No. 739, eff. 8-1-17.

DCF 54.03 DCF 54.03 Personnel administration.

DCF 54.03(1) (1) Personnel policies. Each agency shall have a written statement of personnel practices adopted by the board. The board shall review personnel practices at least every 2 years.

DCF 54.03(1)(a) (a) The following items shall be included in personnel practices and shall be submitted to the department for approval with the original application:

DCF 54.03(1)(a)1. 1. Job specifications for all positions of 6 months or longer duration in the agency.

DCF 54.03(1)(a)2. 2. Staff pattern. There shall be a staff sufficient in number and qualifications for the scope of the agency’s services.

DCF 54.03(1)(b) (b) There shall be written policy statements available to all employees and made known to each employee at the time of employment including:

DCF 54.03(1)(b)1. 1. The method of wage adjustments.

DCF 54.03(1)(b)2. 2. Retirement program.

DCF 54.03(1)(b)3. 3. Health and other insurance programs.

DCF 54.03(1)(b)4. 4. Vacation, sick leave, holidays and leaves of absence.

DCF 54.03(1)(b)5. 5. Probationary status.

DCF 54.03(1)(b)6. 6. Termination procedures.

DCF 54.03(1)(b)7. 7. Agency chain of command.

DCF 54.03(1)(b)8. 8. Grievance procedures.

DCF 54.03(1)(b)9. 9. Employment outside the agency.

DCF 54.03(1)(b)10. 10. For the specific job classification for which application is being made:

DCF 54.03(1)(b)10.a. a. Compensation.

DCF 54.03(1)(b)10.b. b. Hours of work.

DCF 54.03(1)(b)10.c. c. Job specifications.

DCF 54.03(1)(b)10.d. d. Performance evaluations.

DCF 54.03(1m) (1m) Personnel record. A personnel record shall be maintained for each staff member and be available to authorized licensing staff. The record shall include:

DCF 54.03(1m)(a) (a) Employment application showing qualifications and experience.

DCF 54.03(1m)(b) (b) Statements from previous employers or personal references.

DCF 54.03(1m)(c) (c) Dates of employment.

DCF 54.03(1m)(d) (d) Reports of job performance, if any.

DCF 54.03(1m)(e) (e) Medical reports, if pertinent.

DCF 54.03(1m)(f) (f) When the employee terminates employment, the dates and the reasons for separation.

DCF 54.03(2) (2) Personnel.

DCF 54.03(2)(a) (a) General qualifications.

DCF 54.03(2)(a)1. 1. All employees shall have the ability and emotional stability to carry out their assigned duties.

DCF 54.03(2)(a)2. 2. Character references from at least 2 people and references from previous employers within the last 5 years must be obtained for prospective employees.

DCF 54.03(2)(a)3. 3. References may be documented either by letter or verifications in the record of verbal contact giving dates, person making the contact and persons contacted and the contact content.

DCF 54.03(2)(a)4. 4. The agency shall review and investigate application information carefully to determine whether employment of the individual is in the best interests of children under its care.

DCF 54.03(2)(b) (b) Administrative staff.

DCF 54.03(2)(b)1. 1. An executive or administrator shall be employed who shall:

DCF 54.03(2)(b)1.a. a. Possess a knowledge of child welfare services and a demonstrated actual or potential administrative skill and leadership.

DCF 54.03(2)(b)1.b. b. Be a graduate of a college or university with a minimum of 15 graduate credits in the social sciences.

DCF 54.03(2)(b)1.c. c. Have at least 2 years experience in an administrative or supervisory capacity.

DCF 54.03(2)(b)2. 2. The executive’s duties in administering the agency shall include:

DCF 54.03(2)(b)2.a. a. Responsibility to the board for satisfactory management.

DCF 54.03(2)(b)2.b. b. Keeping the board informed of the program of the agency.

DCF 54.03(2)(b)2.c. c. Interpreting and implementing recognized standards of child welfare.

DCF 54.03(2)(b)2.d. d. Preparing and presenting the annual budget for discussion and approval.

DCF 54.03(2)(b)2.e. e. Responsibility for the operation of the program of child welfare in employment, supervision and discharge of staff.

DCF 54.03(2)(b)3. 3. If the executive also functions as casework supervisor he shall meet the additional requirements for that classification.

DCF 54.03(2)(b)4. 4. There shall be a qualified staff person to whom authority is delegated in the absence of the executive.

DCF 54.03(2)(c) (c) Social service staff.

DCF 54.03(2)(c)1. 1. If a director of social services is employed, he shall have a master’s degree from an accredited school of social work and a minimum of 2 years of post master’s degree social work experience in a supervisory capacity supplemented by or including experience in family or child welfare.

DCF 54.03(2)(c)2. 2. A casework supervisor shall have a master’s degree in social work, or its equivalent and have a minimum of 2 years of supervised experience in family or child welfare.

DCF 54.03(2)(c)3. 3. An advanced social worker shall meet one of the following:

DCF 54.03(2)(c)3.a. a. A master’s degree in social work, or

DCF 54.03(2)(c)3.b. b. One year of graduate work in an accredited graduate school of social work or its equivalent and at least 2 years supervised experience in family or child welfare, or

DCF 54.03(2)(c)3.c. c. College graduation and at least 3 years of supervised experience in family and child welfare with 12 graduate credits in social work plus approved in-service training.

DCF 54.03(2)(c)3m. 3m. At least 50% of the social worker staff shall be in the advanced social work category.

DCF 54.03(2)(c)4. 4. College graduates may be employed who do not have the foregoing training and experience. They shall have a minimum of 15 hours in the social sciences and within 2 years of employment have completed an approved in-service training program.

DCF 54.03(2)(c)5. 5. Persons who do not have qualifications for social worker but who have an interest in working with people may assist the social services staff. Employees in this classification shall have professional social worker supervision. They shall not assume the full responsibilities and duties normally assigned to a social worker.

DCF 54.03(2)(d) (d) Consultant services. The agency shall provide consultant services as required to meet the needs of the children. Consultants shall meet the standards of their professional groups.

DCF 54.03(2)(e) (e) Volunteers. If volunteers are used, the agency shall assign an appropriate staff member to evaluate and supervise them and to develop a plan for their orientation, training and use.

DCF 54.03(3) (3) Staff development and in-service training.

DCF 54.03(3)(a) (a) The agency shall have within one year of original licensure, written material concerning the process and content of orientation, staff development and in-service training programs for agency employees.

DCF 54.03(3)(b) (b) These programs shall include provision for the development of a working knowledge of these rules as they pertain to individual responsibilities of each employee.

DCF 54.03 History History: Cr. Register, August, 1957, No. 20, eff. 9-1-57; r. and recr. Register, September, 1970, No. 177, eff. 4-1-71; renum. from PW-CY 40.43 and am. (2) (c) 5. and 6. and (d), Register, September, 1982, No. 321, eff. 10-1-82; correction in (1) made under s. 13.93 (2m) (b) 1., Stats., Register, May, 1993, No. 449; CR 04-040: renum. (2) (a) 1. a. to c. to be (2) (a) 1. to 4. Register December 2004 No. 588, eff. 1-1-05.

DCF 54.04 DCF 54.04 Social services.

DCF 54.04(1) (1) General requirements.

DCF 54.04(1)(a) (a) The agency shall provide services to children who need and seek its care without discrimination on the basis of race or cultural identification, sex, sexual orientation, age, creed, ancestry, disability, political affiliations, religious beliefs, color, or national origin.

DCF 54.04(1)(b) (b) Each agency shall:

DCF 54.04(1)(b)1. 1. Develop and follow written intake policies that include asking the referring person or agency to indicate if the child or at least one of the child’s biological parents is of American Indian descent.

DCF 54.04(1)(b)2. 2. Secure and record information which substantiates the planning for the child.

DCF 54.04(1)(b)3. 3. Accept a child for placement only when legally authorized to do so.

DCF 54.04(1)(b)4. 4. Obtain from the parent or guardian of every child accepted for care a written authorization for emergency surgical care, for necessary vaccinations and immunizations, for routine medical examinations and treatment.

DCF 54.04(1)(c) (c) The agency shall substantiate that continuing social services to the child, to his parents and to the foster parents on a planned basis are provided while the child is in placement.

DCF 54.04(1)(d) (d) Adopt written policies for placement and discharge from service.

DCF 54.04(1)(e) (e) When the agency is terminating its responsibility to the child release the child only to a person or agency authorized to accept the child.

DCF 54.04(1)(f) (f) Requirements to be met by licensee in order to place children in boarding care. A child welfare agency with authority to place children in licensed foster homes and to license foster homes (s. 48.61 (3) and (7), Stats.) shall:

DCF 54.04(1)(f)1. 1. Have a social service supervisory staff of one or more persons who meet the requirements of s. DCF 54.03 (2) (c) 2. and have at least one year’s experience in the study of foster homes, licensing, placement and supervision of foster care.

DCF 54.04(1)(f)2. 2. License only homes which meet the foster home rules.

DCF 54.04(1)(f)3. 3. Place children only in homes which meet the foster home rules.

DCF 54.04(1)(f)4. 4. Place and/or supervise a minimum of 5 children a year in foster care, exclusive of adoptive placement.

DCF 54.04(1)(f)5. 5. Assign the responsibility for supervision to one staff person when there are fewer than 20 children in foster care.

DCF 54.04(1)(f)6. 6. Place no child under the care of the agency in the home of a staff person employed by the agency or a member of the board of directors. This does not pertain to persons whose only employment by the agency is in the foster parent role.

DCF 54.04(1)(f)7. 7. Maintain individual foster home records for each home used by the agency which includes signed applications and agreements.

DCF 54.04(1)(f)8. 8. Establish an administrative plan for periodic review of children in boarding home placement.

DCF 54.04(1)(g) (g) Requirements to be met by licensee in order to accept guardianship. A child welfare agency with authority to accept guardianship and place children for adoption under ss. 48.43 (1), 48.61 (5) and 48.70 (4), Stats., shall:

DCF 54.04(1)(g)1. 1. Furnish evidence of providing a service to cover a geographic area with no less than a 50 mile radius or 200,000 population base.

DCF 54.04(1)(g)2. 2. Have a social service supervisory staff of one or more persons available, who, in addition to meeting the requirements of s. DCF 54.03 (2) (c) 2., have one year’s experience in the study, placement, and postplacement services in an agency authorized to place children for adoption.