Adm 48.04(1)(1) The department shall make the planning grant manual available by September 1st of each year. Adm 48.04(2)(2) All grant applications shall be completed on forms provided by the department and follow instructions according to the planning grant manual. Adm 48.04(3)(3) All grant applications shall be approved by specific action of each governmental unit participating. Adm 48.04(4)(4) The department shall review the submitted application for consistency with eligible activity requirements and may delete parts of the request for grant funding that do not reasonably relate to the development and adoption of a plan. Adm 48.04(5)(5) Signed grant applications must be received by the department by November 1st. Adm 48.04(6)(6) The department shall make copies of submitted application materials available to the public after the planning grant priority list has been approved under s. Adm 48.08 (1). Adm 48.04 HistoryHistory: CR 01-086: cr. Register February 2002 No. 554, eff. 3-1-02. Adm 48.05(1)(1) The department shall provide grants based on the population from the department’s official population estimates of the local governmental unit and the base funding level noted in the table below. Adm 48.05(2)(2) Subject to availability of funds, applicants shall be eligible for not less than 50% of the base funding level noted in sub. (1) except as provided in sub. (3). Adm 48.05(3)(3) When an applicant’s cost for the comprehensive plan is less than the base funding level noted in sub. (1), the community shall be eligible for up to 75% of the actual plan costs not to exceed the eligible grant amount in sub. (2). Adm 48.05 NoteExample: A town’s population is 300. The town’s proposed cost of plan is $12,000. The town would be eligible for up to a $9,000 grant.
Adm 48.05(4)(4) When the population of the applicant is within 5% of the next higher population category, the applicant’s base funding level shall be the average of the 2 categories. Adm 48.05 NoteExample: A village’s population is 1,993. The eligible base funding level of the village is $25,000
Adm 48.05(5)(5) For a multi-jurisdictional plan, each local governmental unit participating within the application shall add together the base funding levels of each unit participating plus add an additional 10% incentive of the total base funding level for each city, village and town. Adm 48.05(6)(6) For a multi-jurisdictional plan where all towns within a county participate jointly under a county plan and are included within a single grant application, the maximum grant award shall also include a 10% incentive of the county base funding level. Adm 48.05 NoteNote: In s. Adm 48.05 (5), Example 2, if all towns in Holstein Co. participate, the maximum grant award increases by the additional $20,000 incentive (10% of $200,000 = $20,000). Adm 48.05(7)(7) A grantee’s local match is the difference between the total cost for the comprehensive plan development and the grant provided under this chapter. A grantee’s local match may be financed in the annual budget, by in-kind services and through grants from other sources. Not more than 50% of the local match may be through federal grants. Adm 48.05(8)(8) The grant may contain multiple state and federal funding sources. The department shall comply with the requirements and provisions of the funding sources and shall require grantees to comply with any requirements related to the funding sources. Requirements of these funding sources shall be outlined in the planning grant manual. Adm 48.05 HistoryHistory: CR 01-086: cr. Register February 2002 No. 554, eff. 3-1-02. Adm 48.06Adm 48.06 Grant application scoring criteria. The grant application scoring criteria is based upon preferences in s. 16.965 (4), Stats., and shall be scored as follows: Adm 48.06(1)(1) Thirty percent of the total points available shall be assigned to addressing the interests of overlapping or neighboring jurisdictions. Applications may be evaluated based on the applicant: Adm 48.06(1)(a)(a) Providing a list of participants anticipated within the development of a plan or plan update and addressing coordination efforts within the planning process with these participants. Adm 48.06(1)(b)(b) Identifying the process to review existing plans of these participants and identifying discrepancies between plans. Adm 48.06(1)(c)(c) Addressing consistency of plans, especially regarding border issues between jurisdictions. Adm 48.06(1)(d)(d) Addressing implementation efforts to minimize conflicts between jurisdictions. Adm 48.06(1)(e)(e) Including proposals for coordination within extraterritorial boundaries through intergovernmental cooperation techniques. Adm 48.06(2)(2) Twenty-five percent of the total points available shall be assigned to providing a specific description of the means by which all of the local, comprehensive planning goals specified in s. 16.965 (4), Stats., will be achieved. Applications may be evaluated based on the applicant: Adm 48.06(2)(a)(a) Addressing each of the goals and discussing the specific elements within s. 66.1001, Stats., in which each of these goals will be addressed. Adm 48.06(2)(b)(b) Describing specific locational issues within the discussion of the goals such as population changes, transportation needs, environmental issues, housing issues and other planning issues. Adm 48.06(2)(c)(c) Describing the goals in a coherent and consistent manner between all goals. Adm 48.06(3)(3) Twenty percent of the total points available shall be assigned to providing a description of the process to identify smart growth areas. Under s. 16.965, Stats., a smart growth area is an area that will enable the development and redevelopment of lands with existing infrastructure and municipal, state and utility services, where practicable, or that will encourage efficient development patterns that are both contiguous to existing development and at densities which have relatively low municipal, state governmental and utility costs. Applications may be evaluated based on the applicant: Adm 48.06(3)(a)(a) Identifying the planning process for identifying potential smart growth areas and the policy implications for implementing these areas. Adm 48.06(3)(c)(c) Developing these areas cooperatively with adjacent and overlapping jurisdictions. Adm 48.06(3)(d)(d) Identifying demographic, social and economic changes within the past 10 years. Adm 48.06(4)(4) Twelve percent of the total points available shall be assigned to including planning efforts, including subsequent updates and amendments, that include development of implementing ordinances, including ordinances pertaining to zoning, subdivisions and land division. Applications may be evaluated based on the applicant: Adm 48.06(4)(a)(a) Addressing the process of developing or updating ordinances and other implementation strategies that are consistent with the provisions of the plan or plan update. Adm 48.06(4)(b)(b) Identifying land use issues related to new, anticipated, or potential transportation facilities or improvements. Adm 48.06(4)(c)(c) Identifying innovative plan implementation techniques such as improved processes and coordination techniques among neighboring and overlapping jurisdictions, community design guidelines and other techniques. Adm 48.06(5)(5) One percent of the total points available shall be assigned to including planning efforts contemplated for completion within 30 months from the date the grant is awarded. Adm 48.06(6)(6) Twelve percent of the total points available shall be assigned to including planning efforts that provide opportunities for public participation throughout the planning process. Applications may be evaluated based on the applicant: Adm 48.06(6)(a)(a) Identifying the process for determining and adopting public participation procedures and address all requirements found in s. 66.1001 (4) (a), Stats. Adm 48.06(6)(b)(b) Proposing creative and innovative public participation efforts. Adm 48.06(6)(c)(c) Providing a variety of opportunities for broad public participation throughout the planning process. Adm 48.06(6)(d)(d) Providing opportunities for neighboring and overlapping jurisdictions to participate. Adm 48.06 HistoryHistory: CR 01-086: cr. Register February 2002 No. 554, eff. 3-1-02. Adm 48.07Adm 48.07 Grant application evaluation. Adm 48.07(1)(1) The department shall evaluate and score applications based on the scoring under s. Adm 48.06. Adm 48.07(2)(2) When developing the planning grant priority list, the department through a peer review process identified within the planning grant manual, shall rank all applications according to the applicant’s total score received. Adm 48.07(3)(3) The department shall establish the threshold in the planning grant priority list for determining which applications will be funded on the basis of the grant evaluation under this section and the availability of grant funds. Adm 48.07(4)(4) The department shall prepare a detailed summary of expenditures for proposed grant awardees identified under sub. (3), including funding sources and any funding source requirements. The department shall forward the summary to the council as required by s. 16.965, Stats., the department of transportation as required by s. 16.9651, Stats., and any other agency as necessary due to funding sources. Adm 48.07 NoteNote: Section 15.107 (16), Stats., Wisconsin Land Council, was repealed in 2011 Wisconsin Act 257. Section 48.07 (4) will be modified accordingly in future rule-making by the Department. Adm 48.07 HistoryHistory: CR 01-086: cr. Register February 2002 No. 554, eff. 3-1-02. Adm 48.08(1)(1) The council shall review and approve or disapprove by resolution, the grant priority list including activities proposed to be funded in compliance with ss. 16.965 (4) and 16.9651 (2), Stats. The department shall receive approval from the council before awarding a grant. Adm 48.08 NoteNote: Section 15.107 (16), Stats., Wisconsin Land Council, was repealed in 2011 Wisconsin Act 257. Pursuant to s. 16.9651 (2), Stats., “Prior to awarding a grant under this section, the department shall forward a detailed statement of the proposed expenditures to be made under the grant to the secretary of transportation and obtain his or her written approval of the proposed expenditures.” Section 48.08 (1) will be modified accordingly in future rule-making by the Department. Adm 48.08(2)(2) The department shall provide the department of transportation and other agencies, where required, with the detailed summary of activities proposed to be funded through transportation planning grants in compliance with s. 16.9651 (2), Stats. The department shall receive written approval from the secretary of the department of transportation before awarding a transportation planning grant. Adm 48.08(3)(3) Grant awards are contingent upon the execution of a grant agreement. Failure of an applicant to execute a grant agreement shall result in withdrawal of the offer. The department and the applicant may negotiate the specific budget items, and other terms and conditions prior to executing the grant agreement. Terms of a grant award shall be administered through the grant agreement. Adm 48.08 HistoryHistory: CR 01-086: cr. Register February 2002 No. 554, eff. 3-1-02. Adm 48.09(1)(1) Accounting for all project funds shall be in conformance with generally accepted accounting principles and practices, and shall be recorded by the grantee. Supporting records of expenditures shall be maintained in sufficient detail to show that costs were incurred for the purposes for which the grant was made. Grant records shall be maintained for a period of 3 years after the grant award. Adm 48.09(2)(2) The grant period extends from the date that the department executes the grant agreement to the date the local governmental unit submits the adopted plan to the department in compliance with s. 66.1001 (4) (b), Stats. The contract dates shall not extend beyond time limits for a comprehensive plan under s. 66.1001 (3), Stats. Unless the applicant commits to a shorter time in the application, the applicable grant period assigned in the grant agreement shall be as follows: Adm 48.09(3)(3) The grantee may submit claims for payment to the department on forms provided by the department. The grantee shall submit at least one claim during each 12-month time period commencing with the date the department signs the grant agreement. The department shall reimburse awardees not more than quarterly. All claims shall be consistent with the grant agreement relative to expenditures within the scope of work and estimated costs. All claims shall include documentation of progress under the terms of the grant agreement. Adm 48.09(4)(4) The department shall withhold 25% of the grant award as final payment until all of the following occur: Adm 48.09(4)(a)(a) The grantee provides the department with a copy of the adopted plan as provided by s. 66.1001 (4) (b), Stats., and the department verifies the plan meets all provisions of s. 66.1001, Stats. Adm 48.09 NoteNote: This verification does not indicate a certification of compliance with s. 66.1001, Stats. This verification also does not indicate department approval of the plan content or policies. It is an indication that the grantee has completed the plan within the statutory requirements. Adm 48.09(5)(5) In developing digital map data, the grantee shall adhere to widely accepted standards and use appropriate existing source data referenced in the planning grant manual. Adm 48.09(6)(6) The local governmental unit shall make data developed under this grant available for public dissemination. Adm 48.09(7)(7) For multi-jurisdictional plans, where one or more of the local governmental units participating in the grant have not adopted the plan by the end of the grant period, that unit or units award amount shall be withheld from the final payment under s. Adm 48.09 (4). Adm 48.09(8)(8) If the department finds that the project has not been completed pursuant to sub. (4), by the end of the grant period, the department may seek repayment of the state share or a portion of the state share previously distributed to the grantee. Adm 48.09 HistoryHistory: CR 01-086: cr. Register February 2002 No. 554, eff. 3-1-02.
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