Chapter Adm 48

Chapter Adm 48

COMPREHENSIVE PLANNING AND TRANSPORTATION
PLANNING GRANTS PROGRAM

Adm 48.01   Purpose and authority.

Adm 48.02   Definitions.

Adm 48.03   Eligible activities.

Adm 48.04   Grant application.

Adm 48.05   Planning grants.

Adm 48.06   Grant application scoring criteria.

Adm 48.07   Grant application evaluation.

Adm 48.08   Grant awards.

Adm 48.09   Grant administration.

Adm 48.01 Adm 48.01 Purpose and authority. This chapter is promulgated under the authority of ss. 16.004 (1) and 227.11, Stats., to implement ss. 16.965 and 16.9651, Stats.

Adm 48.01 History History: CR 01-086: cr. Register February 2002 No. 554, eff. 3-1-02; correction made under s. 13.92 (4) (b) 7., Stats., Register July 2011 No. 667.

Adm 48.02 Adm 48.02 Definitions. In this chapter:

Adm 48.02(1) (1) “Applicant” means a local governmental unit as defined in ss. 16.965 (1) (a) and 16.9651 (1), Stats., applying for a grant under this chapter.

Adm 48.02(2) (2) “Base funding level” means the levels found in the table in s. Adm 48.05 (1).

Adm 48.02(3) (3) “Comprehensive plan” means a plan as defined in s. 66.1001 (1) (a), Stats.

Adm 48.02(4) (4) “Council” means the Wisconsin land council as defined in s. 15.107 (16), Stats.

Adm 48.02 Note Note: Section 15.107 (16), Stats., Wisconsin Land Council, was repealed in 2011 Wisconsin Act 257.  Section 48.02 (4) will be modified accordingly in future rule-making by the Department.

Adm 48.02(5) (5) “Department” means the department of administration.

Adm 48.02(6) (6) “Grantee” means an applicant that has been awarded a grant under a signed grant agreement with the department.

Adm 48.02(7) (7) “Grant agreement” or “agreement” means a contract signed by the local governmental unit to complete a comprehensive plan under s. 66.1001, Stats., and the department.

Adm 48.02(8) (8) “Grant period” means the period of time specified in s. Adm 48.09 (2).

Adm 48.02(9) (9) “In-kind services” means services rendered by the local governmental unit defined in s. 66.1001 (1) (b), Stats. Federal grant funds are not included as in-kind services.

Adm 48.02(10) (10) “Multi-jurisdictional plan” means 2 or more local governmental units participating in the development of a single comprehensive plan that covers the jurisdictions of those local governmental units which is adopted separately by each unit under s. 66.1001, Stats. A county comprehensive plan is a multi-jurisdictional plan if the county and 2 or more local governmental units located in the county participate and adopt the plan.

Adm 48.02(11) (11) “Plan” and “planning effort” means a comprehensive plan as defined in s. 66.1001 (1) (a), Stats.

Adm 48.02(12) (12) “Plan update” means a revision to an existing county development plan under s. 59.69 (3), Stats., or to a master plan under ss. 62.23 (2) or (3) or 66.0309 (8), (9) or (10), Stats., to comply with the comprehensive plan provisions of s. 66.1001, Stats. A plan update may include a revision to an existing comprehensive plan under s. 66.1001, Stats.

Adm 48.02(13) (13) “Planning grant manual” means the document published annually by the department which includes the grant application, instructions, application and scoring timelines, detailed scoring, application review process, funding availability, and other pertinent information relating to the current grant cycle.

Adm 48.02(14) (14) “Planning grant priority list” means the department’s ranking of grant applications by the numeric order of the scores.

Adm 48.02 History History: CR 01-086: cr. Register February 2002 No. 554, eff. 3-1-02.

Adm 48.03 Adm 48.03 Eligible activities.

Adm 48.03(1) (1) An applicant may apply to the department for a grant to develop a plan or plan update for any of the following activities:

Adm 48.03(1)(a) (a) Services and activities included in ss. 16.965 (2) and 16.9651 (2), Stats., including contracting for planning consultant services, public planning sessions, educational activities, and purchase of computerized planning data, planning software and hardware required to utilize planning data or software.

Adm 48.03(1)(b) (b) Development of the plan document including printing costs.

Adm 48.03(1)(c) (c) Public participation and outreach activities including educational materials, citizen surveys, internet activities and newsletters.

Adm 48.03(1)(d) (d) Development, purchase and documentation of data, maps and computerized information used within the plan or plan update as follows:

Adm 48.03(1)(d)1. 1. Digital mapping and data development activities funded under this grant such as geographic information system development shall be consistent with applicable county land records modernization plans developed under s. 59.72 (3) (b), Stats.

Adm 48.03(1)(d)2. 2. Digital mapping and data development activities funded under this grant may not duplicate efforts funded through the Wisconsin land information program under s. 16.966, Stats.

Adm 48.03 Note Note: Approved land records modernization plans and the planning grant manual can be obtained from the Comprehensive Planning Grant Program, Department of Administration, P.O. Box 8944, Madison, WI 53707 (telephone [phone]).

Adm 48.03(1)(e) (e) Other activities that the applicant deems necessary in the preparation of a plan or plan update except ineligible activities noted under s. Adm 48.03 (2).

Adm 48.03(2) (2) The following activities are ineligible for funding under this grant:

Adm 48.03(2)(a) (a) Segmented activities not related to the development of a plan or plan update such as highway corridor plans, outdoor recreational plans and recreational trail plans.

Adm 48.03(2)(b) (b) Planning activities and plan development costs incurred by the applicant prior to the council approving the grant priority list under s. Adm 48.08.

Adm 48.03 Note Note: Section 15.107 (16), Stats., Wisconsin Land Council, was repealed in 2011 Wisconsin Act 257.  Pursuant to s. 16.9651 (2), Stats., “Prior to awarding a grant under this section, the department shall forward a detailed statement of the proposed expenditures to be made under the grant to the secretary of transportation and obtain his or her written approval of the proposed expenditures.”  Section 48.03 (2) (b) will be modified accordingly in future rule-making by the Department. 

Adm 48.03(2)(c) (c) Costs incurred by the applicant to prepare the grant application.

Adm 48.03(2)(d) (d) Activities undertaken by applicants that have received a fully funded planning grant under s. Adm 48.05 within the previous ten years.

Adm 48.03(2)(e) (e) Purchase of property or land.

Adm 48.03 History History: CR 01-086: cr. Register February 2002 No. 554, eff. 3-1-02.

Adm 48.04 Adm 48.04 Grant application.

Adm 48.04(1) (1) The department shall make the planning grant manual available by September 1st of each year.

Adm 48.04(2) (2) All grant applications shall be completed on forms provided by the department and follow instructions according to the planning grant manual.

Adm 48.04(3) (3) All grant applications shall be approved by specific action of each governmental unit participating.

Adm 48.04(4) (4) The department shall review the submitted application for consistency with eligible activity requirements and may delete parts of the request for grant funding that do not reasonably relate to the development and adoption of a plan.

Adm 48.04(5) (5) Signed grant applications must be received by the department by November 1st.

Adm 48.04(6) (6) The department shall make copies of submitted application materials available to the public after the planning grant priority list has been approved under s. Adm 48.08 (1).

Adm 48.04 History History: CR 01-086: cr. Register February 2002 No. 554, eff. 3-1-02.

Adm 48.05 Adm 48.05 Planning grants.

Adm 48.05(1) (1) The department shall provide grants based on the population from the department’s official population estimates of the local governmental unit and the base funding level noted in the table below.

- See PDF for table

Adm 48.05(2) (2) Subject to availability of funds, applicants shall be eligible for not less than 50% of the base funding level noted in sub. (1) except as provided in sub. (3).

Adm 48.05(3) (3) When an applicant’s cost for the comprehensive plan is less than the base funding level noted in sub. (1), the community shall be eligible for up to 75% of the actual plan costs not to exceed the eligible grant amount in sub. (2).

Adm 48.05 Note Example: A town’s population is 300. The town’s proposed cost of plan is $12,000. The town would be eligible for up to a $9,000 grant.

Adm 48.05(4) (4) When the population of the applicant is within 5% of the next higher population category, the applicant’s base funding level shall be the average of the 2 categories.

Adm 48.05 Note Example: A village’s population is 1,993. The eligible base funding level of the village is $25,000

Adm 48.05(5) (5) For a multi-jurisdictional plan, each local governmental unit participating within the application shall add together the base funding levels of each unit participating plus add an additional 10% incentive of the total base funding level for each city, village and town.

- See PDF for table

Adm 48.05(6) (6) For a multi-jurisdictional plan where all towns within a county participate jointly under a county plan and are included within a single grant application, the maximum grant award shall also include a 10% incentive of the county base funding level.

Adm 48.05 Note Note: In s. Adm 48.05 (5), Example 2, if all towns in Holstein Co. participate, the maximum grant award increases by the additional $20,000 incentive (10% of $200,000 = $20,000).

Adm 48.05(7) (7) A grantee’s local match is the difference between the total cost for the comprehensive plan development and the grant provided under this chapter. A grantee’s local match may be financed in the annual budget, by in-kind services and through grants from other sources. Not more than 50% of the local match may be through federal grants.

Adm 48.05(8) (8) The grant may contain multiple state and federal funding sources. The department shall comply with the requirements and provisions of the funding sources and shall require grantees to comply with any requirements related to the funding sources. Requirements of these funding sources shall be outlined in the planning grant manual.

Adm 48.05 History History: CR 01-086: cr. Register February 2002 No. 554, eff. 3-1-02.

Adm 48.06 Adm 48.06 Grant application scoring criteria. The grant application scoring criteria is based upon preferences in s. 16.965 (4), Stats., and shall be scored as follows:

Adm 48.06(1) (1) Thirty percent of the total points available shall be assigned to addressing the interests of overlapping or neighboring jurisdictions. Applications may be evaluated based on the applicant:

Adm 48.06(1)(a) (a) Providing a list of participants anticipated within the development of a plan or plan update and addressing coordination efforts within the planning process with these participants.

Adm 48.06(1)(b) (b) Identifying the process to review existing plans of these participants and identifying discrepancies between plans.

Adm 48.06(1)(c) (c) Addressing consistency of plans, especially regarding border issues between jurisdictions.

Adm 48.06(1)(d) (d) Addressing implementation efforts to minimize conflicts between jurisdictions.

Adm 48.06(1)(e) (e) Including proposals for coordination within extraterritorial boundaries through intergovernmental cooperation techniques.

Adm 48.06(1)(f) (f) Including proposals for cooperative agreements.

Adm 48.06(1)(g) (g) Engaging in a multi-jurisdictional plan as defined in s. Adm 48.02 (10).

Adm 48.06(2) (2) Twenty-five percent of the total points available shall be assigned to providing a specific description of the means by which all of the local, comprehensive planning goals specified in s. 16.965 (4), Stats., will be achieved. Applications may be evaluated based on the applicant: