Dated this ______ day of ________, 20__.
[Signature of town clerk]
I, ________ ________, treasurer of the Town of ________, ________ County, Wisconsin, appoint ________ ________ deputy treasurer of the town.
Dated this ______ day of ________, 20__.
[Signature of town treasurer]
STATE OF WISCONSIN
Town of ________
________ County
The undersigned, Town Board of the Town of ________, ________ County, Wisconsin, respectfully submit the following statement, stating in detail items including the previous year's revenues, expenditures, claims against the town allowed and disallowed, and current indebtedness of the town, during the year ending on ________ ___, 20__:
We hereby certify the above statement to be correct.
Dated this ______ day of ________, 20__.
[Signatures of town board]
STATE OF WISCONSIN
Town of ________
________ County
The Town Board of the Town of ________, ________ County, Wisconsin, by this resolution, adopted by a majority of the town board on a roll call vote with a quorum present and voting and proper notice having been given, resolves and orders as follows:
The formal written claim of ________ ________, as claimant, against the Town of ________, or its officers, officials, agents, or employees, presented to the town on ________ ___, 20__, is disallowed.
This resolution, as adopted, is a notice of disallowance of the claim, under
s. 893.80 (1g), Wis. stats.
The town clerk shall serve this resolution, as the town's notice of disallowance of claim, upon the claimant by certified or registered mail and proof of service of the notice shall be obtained by the town clerk.
No action under the claim by the claimant against the Town of ________, or against its officers, official agents, or employees may be brought after 6 months from the date of the service by the Town of ________ of this resolution upon the claimant.
The town clerk shall properly post or publish this resolution as required under
s. 60.80, Wis. stats.
Adopted this ______ day of ________, 20__.
[Signatures of town board]
Attest: [Signature of town clerk]
STATE OF WISCONSIN
Town of ________
________ County
SECTION I – TITLE AND PURPOSE
This ordinance is entitled the Town of ________ Alternative Claims Procedure Ordinance. The purpose of this ordinance is to authorize an alternative procedure for approving financial claims against the town that are in the nature of bills and vouchers.
SECTION II – AUTHORITY
The Town Board of the Town of ________ ________ County, Wisconsin, has the specific authority under
s. 60.44 (2), Wis. stats., to adopt this ordinance.
SECTION III – ADOPTION OF ORDINANCE
This ordinance, adopted by a majority of the town board on a roll call vote with a quorum present and voting and proper notice having been given, establishes an alternative procedure for approving financial claims against the town that are in the nature of bills and vouchers as provided in this ordinance.
SECTION IV – APPLICABILITY
[Payments of claims against the town may be made from the town treasury under the procedure established in Section V for bills or vouchers not in excess of $________.
or
Payments of claims against the town may be made from the town treasury under the procedure established in Section V for bills or vouchers that are of a routine nature, namely: ______________________ (list specific types of bills that may be paid using this procedure, e.g., payroll, utility charges, etc.).]
SECTION V – PROCEDURE
A. Subject to the restrictions under Section IV, the payment of a claim against the town may be made from the town treasury if the town clerk approves in writing the claim as a proper charge against the town treasury. A claim against the town is a proper charge against the town treasury if the clerk determines that all of the following conditions have been met:
1. Funds are available under the town budget to pay the bill or voucher.
2. The item or service covered by the bill or voucher has been authorized by the town board or an authorized town official, agent, or employee.
3. The item or service covered by the bill or voucher has been supplied or rendered in conformity with the authorization.
4. The claim appears to be a valid claim against the town.
B. The town clerk may require submission of proof to determine compliance with the conditions under subsection A prior to approval. (For example, the clerk may require verification of quantity, quality, etc., by another town official or employee.)
C.
After determining that the conditions under subsection A have been met, the clerk shall indicate approval of the claim by placing his or her signature on the bill or voucher. Upon approval of a bill or voucher under this procedure, the clerk shall prepare and sign a check and have it countersigned by the town treasurer and the town chairperson, pursuant to
s. 66.0607, Wis. stats. The treasurer shall then mail or deliver the completed checks to the appropriate parties.
D. At least monthly, the town clerk shall file with the town board a written list of claims approved pursuant to this ordinance. The list shall include the date paid, name of claimant, purpose, and amount.
SECTION VI - SUBDIVISION AND NUMBERING OF THIS ORDINANCE
This ordinance is divided into sections designated by uppercase Roman numerals. Sections may be divided into subsections designated by uppercase letters. Subsections may be divided into paragraphs designated by numbers. Reference to a “section,” “subsection,” or “paragraph” includes all divisions of the referenced section, subsection, or paragraph.
SECTION VII - SEVERABILITY
If any provision of this ordinance or its application to any person or circumstance is held invalid, the invalidity does not affect other provisions or applications of this ordinance that can be given effect without the invalid provision of application, and to this end the provisions of this ordinance are severable.
SECTION VIII – EFFECTIVE DATE
This ordinance is effective on publication or posting.
The town clerk shall properly post or publish this ordinance as required under
s. 60.80, Wis. stats.
Adopted this ________ day of ________, 20__.
[Signatures of town board]
Attest: [Signature of town clerk]
STATE OF WISCONSIN
Town of ________
________ County
The Town Board of the Town of ________, ________ County, Wisconsin, by this resolution, adopted by a majority of the town board on a roll call vote with a quorum present and voting and proper notice having been given, resolves and orders as follows:
The following financial institution(s) [is designated as the public depository or are designated public depositories] for the Town of ________:
[list names and addresses of public depositories].
The town clerk shall properly post or publish this resolution as required under
s. 60.80, Wis. stats.
Adopted this ______ day of ________, 20__.
[Signatures of town board]
Attest: [Signature of town clerk]
STATE OF WISCONSIN
Town of ________
________ County
The Town Board of the Town of ________, ________ County, Wisconsin, by this resolution, adopted by a majority of the town board on a roll call vote with a quorum present and voting and proper notice having been given, resolves and orders as follows:
The town board is authorized to enter into a public contract, as defined under
s. 60.47 (1), Wis. stats., with an estimated cost of the public contract to the town of more than $5,000, but not more than $25,000, to be executed by the town board or its agents after ________ ___, 20__.
Due to the estimated cost of the public contract to the Town of ________, the town clerk shall publish this resolution as a class 1 notice under
s. 985.07, Wis. stats., before the above-noted public contract execution date as required under
s. 60.47 (2) (a), Wis. stats.
Any person interested in the proposed public contract to be executed shall contact ________ ________ at ________ prior to ________ ___, 20__.
Adopted this ______ day of ________, 20__.
[Signatures of town board]
Attest: [Signature of town clerk]
STATE OF WISCONSIN
Town of ________
________ County
The Town Board of the Town of ________, ________ County, Wisconsin, by this resolution, adopted by a majority of the town board on a roll call vote with a quorum present and voting and proper notice having been given, resolves and orders as follows:
The town, by the town board, is authorized to enter into a public contract with a responsible bidder, as defined under
s. 60.47 (1), Wis. stats., with an estimated cost for the public contract to the Town of ________ greater than $25,000.
Due to the estimated cost of the public contract to the Town of ________, the town clerk shall publish this resolution as a class 2 notice under
s. 985.07, Wis. stats., to serve as an advertisement for bids to perform the terms of the public contract for the Town of ________ as described below:
1. The town board, by this resolution, establishes and provides notice of the following general bid specifications and conditions for the bid and for the proposed public contract: [list conditions and specifications].
2.
The town board reserves the right to reject any and all bids submitted for the public contract without any basis, and without disclosure for cause. The proposed public contract will not be a town road improvement project under
s. 86.31, Wis. stats., for which specific criteria and procedures apply for contracting with any county.
3. The bids for the public contract shall be submitted by the bidders for acceptance to ________ ________ [designate town officer] at ______________ [designate location] before ________ ___, 20__ [specify deadline date], at ________ __.m. [specify time]
4. The bidders' proof of financial responsibility are as follows: [list requirements].
5. The bids for the public contract will be opened by the town board or its agents at ______________ [designate location] on ________ ___, 20__ [specify date], at ________ __.m. [specify time]
6. The bid specifications and a copy of the proposed contract document with the Town of ________ will be available to bidders from the ________ [designate town officer] at ______________ [designate location].
