2. The school shall include any other special needs scholarship pupils accepted at the school after the second Friday in January, unless the school has received written correspondence from the parent withdrawing the pupil from the special needs scholarship program.
3. The school may only identify a pupil as a partial scholarship pupil if the pupil’s individualized education program team has determined that the pupil is no longer a child with a disability as specified under s. 115.7915 (4m) (e) 1., Stats., prior to the date the school submits its notice of intent to participate to the department. (c) The school’s special education program profile required under s. 115.7915 (6) (g), Stats. (d) The signature of the head of the governing board.
(4) Background checks. A school shall conduct a criminal background check prior to employing any individual at the school and every 5 years thereafter. A school shall conduct the criminal background check for all employees, including contracted individuals. A school may not employ any of the following individuals:
(a) Individuals who have engaged in immoral conduct as defined under s. 115.31 (1) (c), Stats. (b) Individuals who are not eligible for a teaching license under s. 118.19 (4), Stats. (5) Certificate of occupancy.
(a) By May 1 prior to the first year a school participates in the special needs scholarship program, the school shall submit one of the following to the department for all locations of the school:
1. A certificate of occupancy issued by the municipality within which the school is located.
2. If the municipality within which the building is located does not issue certificates of occupancy, a certificate of occupancy issued by the local or regional governmental unit with authority to issue certificates of occupancy.
3. A letter or form from the municipality within which the building is located that explains that the municipality does not issue certificates of occupancy.
(b) If a school moves to a new location or adds a new location, the school shall submit to the department one of the following before pupils attend the new location:
1. A certificate of occupancy issued by the municipality within which the building is located.
2. If the municipality within which the building is located does not issue certificates of occupancy, a certificate of occupancy issued by the local or regional governmental unit with authority to issue certificates of occupancy.
3. A letter or form from the municipality within which the building is located that explains that the municipality does not issue certificates of occupancy.
(c) A temporary certificate of occupancy does not meet the requirements of this subsection.
(d) Notwithstanding par. (a), a school that first participates in the special needs scholarship program in the school year ending June 30, 2017, shall meet the requirements under par. (a) for the school year ending June 30, 2017, by August 1, 2016.
(6) Accreditation requirements. Annually by August 1, a school participating in the special needs scholarship program shall provide to the department a letter from the school’s accrediting agency under s. 115.7915 (2) (c), Stats., stating that the school is accredited as of the date of the letter. The letter shall meet all of the following requirements: (a) The letter shall include the following information:
1. The school’s name.
2. The school’s address for each location included in the accreditation.
3. The grades accredited.
4. A statement that the school is accredited as of the date of the letter.
(b) The letter shall be dated no earlier than the beginning of the school year.
(c) The letter shall be signed by an authorized member of the accrediting agency.
PI 49.04 Financial information and surety bond.
(1) Financial requirements. The department shall calculate the amount of scholarships expected to be received by each school based on the number of pupils included in a school’s notice of intent to participate submitted under s. PI 49.03 (3). If a school expects to receive at least $50,000 in scholarships in the following school year, the school shall do one of the following: (a) Annually by June 1 prior to the school year, provide a bond payable to the state of Wisconsin equal to 25 % of the total amount of scholarships expected to be received by the school during the school year.
(b) Annually by March 1 prior to the school year, submit financial information to the department that demonstrates that the school has the ability to pay an amount equal to the total amount of scholarships expected to be received by the school during the school year, including all of the following:
1. A budget and cash flow report, on a form provided by the department, for the following school year that contains all of the following:
a. Anticipated enrollments for all pupils enrolled in the school.
b. Anticipated enrollments for special needs scholarship program pupils.
c. Estimated total revenues and costs.
e. A schedule of anticipated beginning and ending net assets.
2. A statement of whether the school has any past due amounts, interest, or penalties due to the U.S. internal revenue service, the Wisconsin department of workforce development, or the Wisconsin department of revenue. An amount must be disclosed even if it is in dispute. If a school has past due amounts, interest, or penalties due to a government entity, the school shall do all of the following:
a. Disclose to the department the outstanding amount owed.
b. Submit to the department statements or other correspondence from the government entity stating the amount the government entity claims is due, the amount in dispute, and nature of the amount due.
3. Submit to the department the most recent balance sheet and income statement for the legal entity of the school.
4. Submit to the department bank statements for all cash and investment accounts included in the balance sheet required under subd. 3.
5. Submit to the department any other information required by the department to determine the financial position of the school.
(2) Financial information review. The department shall review the financial information provided by a school under sub. (1) (b) and any other information available to the department to determine if the school meets the requirements under s. 115.7915 (6) (f) 2., Stats. In making a determination, the department shall remove the special needs scholarship program revenue from the school’s budget to determine if any of the following indicators exist: (a) The school has inadequate revenues and other financial resources to fund current operations in the budget submitted under sub. (1) (b). (
(b) The school has negative cash flows in any month in the budget submitted under sub. (1) (b).
(c) The school has a negative net asset balance in the financial audit or in the budget submitted under sub. (1) (b).
(d) The school has a negative net current obligation in its financial audit or in the budget submitted under sub. (1) (b). The net current obligation shall be calculated as the current assets less the current liabilities.
(e) The school has a net operating loss in the financial audit or in the budget submitted under sub. (1) (b).
(f) The audit opinion statement included in the financial audit contains a qualification as to the school's ability to continue as a going concern.
(g) The school failed to make payments to vendors as required by written agreement or, if there is no written agreement, within 90 days of invoice or payment request. The department shall consider this an indicator even if the school has entered into a payment plan with the vendor to pay the past due amount.
(h)The school has past due amounts with government agencies, including payment of employee withholdings. The department shall consider this an indicator even if the school has entered into a payment plan with the government agency to pay the past due amount.
(i) The school failed to pay its employees as required by ch. 109, Stats., or by written agreement with the employee. (3) Insufficient financial information.
(a) Except as provided under par. (b), the department shall determine that a school does not meet the requirements under s. 115.7915 (6) (f) 2., Stats., if any of the indicators under sub. (2) exist. (b) An amount in dispute identified under sub. (2) (g) shall not be considered an indicator under sub. (2) (g) if all of the following are true:
1. The school provided the department with written correspondence between the school and the vendor evidencing that the amount is in dispute.
2. The school has sufficient cash available to pay the amount in dispute.
3. The disputed amount is included in the budget as a current liability and paid in the first month of the budget.
(c) A school that does not meet the requirements under s. 115.7915 (6) (f) 2., Stats., shall provide a surety bond that meets the requirements under sub. (1) (a) by June 1 prior to the school year. (4) Bond call provisions. The department may call a bond submitted by a school under this section for any of the following reasons:
(b) The school failed to timely refund the department any amount certified due from the school under s. PI 49.07 (4). (c) The school failed to timely refund the department the reserve balance as prescribed under s. PI 49.09. (d) The school failed to timely refund the department any other money owed to the department for any other reason under this chapter or s. 115.7915, Stats. (5) Notwithstanding subs. (1) (a) and (3) (c), a school shall provide a surety bond that meets the requirements under sub. (1) (a) by August 1, 2016, if the school is required to provide a surety bond under this section for the school year ending June 30, 2017.
PI 49.05 Pupil application requirements.
(1) Explanation of rights & special education program profile. When an applicant applies to a school, the school shall provide the applicant with all of the following:
(a) An explanation of the rights of a child with a disability and his or her parent in a public school compared to the rights of a child with a disability and his or her parent at a private school participating in a special needs scholarship program on a document provided by the department under s. 115.7915 (4) (a) 1., Stats. (b) The profile of the school’s special education program required under s. PI 49.03 (3) (c). (2) Age requirement. In order to be eligible for the special needs scholarship program, a 4-year-old kindergarten pupil, 5-year-old kindergarten pupil, and a first grade pupil shall attain the ages specified in s. 118.14 (1), Stats. (3) Application receipt. An application shall be considered received under s. 115.7915 (3) (b), Stats., when an applicant has submitted all of the following to the school: (a) An application.
(b) Residency documentation.
(c) Documentation that the pupil meets the requirements under s. 115.7915 (2), Stats., as required by the application. (4) Application eligibility determination. Within 21 days of receiving an application under sub. (3), a school shall do all of the following:
(a) Determine if the application is eligible by verifying all of the following:
1. The address on the pupil’s application is in the Wisconsin school district listed on the application using the state of Wisconsin’s Statewide Voter Registration System or any another source permitted by the department.
2. The residency document provided under sub. (3) (b) is one of the residency documents specified by the department that shows the pupil resides at the address on the application at the time of application. The residency document shall be dated no earlier than 3 months prior to the date the application is provided under sub. (3) (a). If a school receives a lease agreement as a residency document, the lease term shall include the date the application was provided under sub. (3) (a). The document shall contain the name of the parent on the application and match the address on the application.
3. The applicant has provided the documentation required under sub. (3) (c).
(b) Identify if the application is eligible in the online application system, or another manner permitted by the department.
(c) Notify an applicant in writing if one of the following occurs:
1. The application under sub. (3) is determined ineligible. The school shall state in its letter the reasons why the application is ineligible.
2. The application under sub. (3) is determined eligible but the school does not have space available for the student. The school shall state in the letter the pupil’s place on the school’s waiting list.
