Adm 10.035 Note Note: To request the State of Wisconsin Cost Analysis Methodology set forth in the State Procurement Manual, please contact the State Bureau of Procurement, P.O. Box 7867, Madison, Wisconsin 53707-7867 or [phone].

Adm 10.035(4) (4) Quality. A description of the proposed service to be performed, a list of items to be delivered, any specific conditions to be required of the contractor, and how the agency will ensure that the contractor will provide services and quality as promised without financial losses to the State.

Adm 10.035(5) (5) Technical expertise.

Adm 10.035(5)(a) (a) Capacity. A description whether agency employees have the capacity to perform the proposed service.

Adm 10.035(5)(b) (b) Expertise. A description whether the agency employees have the expertise to perform the proposed service.

Adm 10.035(6) (6) Timeliness.

Adm 10.035(6)(a) (a) Timeliness. A complete schedule and timetable for the proposed service.

Adm 10.035(6)(b) (b) Project term. A statement indicating whether the proposed service is a short-term project or is a long-term need for the agency.

Adm 10.035 History History: Emerg. cr. eff. 7-1-06; CR 06-090: cr. Register December 2006 No. 612, eff. 1-1-07.

Adm 10.037 Adm 10.037 Continued appropriateness of contracting. The department or its designated agents shall review periodically, and before any renewal, the continued appropriateness of contracting under each contractual service agreement involving an estimated annual expenditure of more than $25,000.

Adm 10.037 History History: Emerg. cr. eff. 7-1-06; CR 06-090: cr. Register December 2006 No. 612, eff. 1-1-07.

Adm 10.038 Adm 10.038 Submittal of cost-benefit analysis. The department or its designated agents shall submit the original cost-benefit analysis in s. Adm 10.035 and continued appropriateness of contracting periodic reviews in s. Adm 10.037 to the department of administration, bureau of procurement.

Adm 10.038 History History: Emerg. cr. eff. 7-1-06; CR 06-090: cr. Register December 2006 No. 612, eff. 1-1-07.

Adm 10.039 Adm 10.039 Effective date. The requirements of this rule apply to all contracts for which solicitation of interest date is after June 30, 2006.

Adm 10.039 History History: CR 06-090: cr. Register December 2006 No. 612, eff. 1-1-07.

Adm 10.04 Adm 10.04 Prior approval.

Adm 10.04(1) (1) Application. Prior to taking any contractual services procurement action, an agency shall file an RPA with the department, that includes the information specified in s. Adm 10.05 (1), the proposed method of procurement, the proposed evaluation procedure and the method of selecting the membership of any evaluation committee.

Adm 10.04(2) (2) Consolidation of transactions. An agency may consolidate repetitive and similar transactions into a general request for prior approval. Such general prior approval may be issued by the department for a specific period of time, not to exceed one calendar year.

Adm 10.04(3) (3) Procurement commodity bulletin. The department shall issue a procurement commodity bulletin if it approves the RPA.

Adm 10.04(4) (4) Prohibition. No contract for contractual services shall be entered into and no payment to any contractor shall be made unless the department has issued a procurement commodity bulletin for that contract.

Adm 10.04 History History: Cr. Register, January, 1983, No. 325, eff. 2-1-83.

Adm 10.05 Adm 10.05 Justification.

Adm 10.05(1) (1) Contents of justification. Each RPA shall include the following:

Adm 10.05(1)(a) (a) A reference to the federal law or regulation or state law which requires or authorizes the procurement of the contractual services;

Adm 10.05(1)(b) (b) A description of the services to be performed, a list of any items to be delivered, complete schedules and timetables, and any other specific conditions to be required of the contractor;

Adm 10.05(1)(c) (c) A statement showing why the services can be performed more economically or efficiently by contract rather than by current state employees or by hiring permanent, project, or limited term employees. The consideration of costs shall include, but not be limited to, the costs of salaries, fringe benefits, training and unemployment compensation payments;

Adm 10.05(1)(d) (d) A statement showing why the proposed procurement is in compliance with the applicable state collective bargaining agreements and that the labor organization or organizations representing the appropriate certified collective bargaining unit or units have been notified of the proposed procurement;

Adm 10.05(1)(e) (e) A statement showing why it is not possible to have the services performed by another state agency; and

Adm 10.05(1)(f) (f) A statement indicating that competitive bidding will be used or why competitive bidding cannot be used and the justification for using the proposed alternative.