PI 48.13 PI 48.13 Fiscal and internal control practices.

PI 48.13(1) (1) Financial accounting system. A school participating in the choice program shall use a double entry financial accounting system organized in a manner that enables preparation of the audit under ss. PI 48.09 and 48.10 and contains any other information necessary to fiscally manage the school. The accounting system shall identify all sources of funding a school uses in the school’s operation. The accounting system shall identify all of the following if the school receives revenue from the specified source:

PI 48.13(1)(a) (a) Revenue from pupils participating in the choice program.

PI 48.13(1)(b) (b) Revenue from parents or other privately paid tuition pupils.

PI 48.13(1)(c) (c) Revenue from the school district in which the school is located for instruction of pupils enrolled in the school.

PI 48.13(1)(d) (d) Revenue from the school district in which the school is located for transportation of the school’s pupils.

PI 48.13(1)(e) (e) Revenue from federal, state, and local governments.

PI 48.13(2) (2) School budget. A school shall complete all of the following:

PI 48.13(2)(a) (a) Annually by June 30, a budget for the following school year that contains all of the following:

PI 48.13(2)(a)1. 1. Anticipated enrollments for all pupils enrolled in the school.

PI 48.13(2)(a)2. 2. Anticipated enrollments for choice program pupils.

PI 48.13(2)(a)3. 3. Estimated total revenues and costs.

PI 48.13(2)(a)4. 4. Estimated amounts required under s. PI 48.10 (3) (a).

PI 48.13(2)(a)5. 5. A schedule of anticipated beginning and ending net assets.

PI 48.13(2)(a)6. 6. Identification of the contingent funding sources the school will use should actual enrollments be less than expected.

PI 48.13(2)(a)7. 7. Anticipated beginning and ending reserve balance.

PI 48.13(2)(b) (b) If a school’s actual third Friday in September enrollment for all pupils or for choice program pupils varies by 20 percent or 20 pupils, whichever is less, from the anticipated enrollments the school used in the budget required under par. (a), the school shall annually by November 1, complete a revised budget containing all of the following:

PI 48.13(2)(b)1. 1. The information required in par. (a) that reflects revenues resulting from the school’s actual third Friday in September enrollment.

PI 48.13(2)(b)2. 2. Any other required budget changes related to the change in revenues resulting from the school’s actual third Friday in September enrollment.

PI 48.13(3) (3) Expense payment. A school shall pay in full all of the following as required by the written agreement or, if there is no written agreement, within 90 days of the receipt of the invoice or payment request:

PI 48.13(3)(a) (a) Amounts owed to vendors.

PI 48.13(3)(b) (b) Reimbursements to employees and other persons for expenses incurred on behalf of the school. A school may only reimburse an employee or other person if the employee or other person submits receipts supporting the reimbursement to the school and the request for reimbursement is made within the time period specified in the school’s written policy for reimbursement. The school shall retain a record of all reimbursements, including supporting receipts.

PI 48.13(4) (4) Employee compensation. A school shall do all of the following:

PI 48.13(4)(a) (a) Have a signed, written agreement for each employee stating the employee’s compensation. The agreement shall be signed by the employee and a representative of the school before the school makes the first payment to the employee for the school year.

PI 48.13(4)(b) (b) Provide each employee with a document that states the dates that the school will pay the employee. The school shall provide a copy of this document to the employee before the school makes the first payment required by the document.

PI 48.13(4)(c) (c) Provide a written document to the employee specifying any changes to a document required under par. (a) or (b) before any change is effective. The written notification does not need to be signed. If the change is to the compensation for the employee, the written notification shall include all of the following:

PI 48.13(4)(c)1. 1. The dollar amount of the compensation change or how the compensation change will be calculated.

PI 48.13(4)(c)2. 2. If the compensation change is a one time amount that will be paid to the employee, the written notification shall specify when the one time compensation payment will be paid.

PI 48.13(4)(c)3. 3. If the compensation change is an ongoing change, the written notification shall specify the date the ongoing compensation change is effective.