Chapter DFI-CCS 4

FILING AND DATA ENTRY PROCEDURES

DFI-CCS 4.01   Role of filing office.

DFI-CCS 4.02   Document indexing and other procedures before archiving.

DFI-CCS 4.03   Filing date.

DFI-CCS 4.04   Filing time.

DFI-CCS 4.05   Lapse date and time.

DFI-CCS 4.06   Errors of the filing officer.

DFI-CCS 4.07   Errors other than filing office errors.

DFI-CCS 4.08   Data entry of names - designated fields.

DFI-CCS 4.09   Data entry of names - no designated fields.

DFI-CCS 4.10   Verification of data entry.

DFI-CCS 4.11   Initial financing statement.

DFI-CCS 4.12   Amendment.

DFI-CCS 4.13   Correction statement.

DFI-CCS 4.14   Global filings.

DFI-CCS 4.15   Notice of bankruptcy.

Ch. DFI-CCS 4 Note Note: Chapter DFI-CCS 4 was created as an emergency rule effective 10-24-01.

DFI-CCS 4.01 DFI-CCS 4.01 Role of filing office. This chapter describes the filing procedures for the filing officer upon and after receipt of a UCC document. The filing officer shall promptly file a document that conforms to these procedures. Except as provided in these procedures, data shall be transferred from a UCC document to the information management system exactly as the data are set forth in the document. Personnel who create reports in response to search requests shall type search criteria exactly as set forth on the search request. No effort shall be made to detect or correct errors of any kind.

DFI-CCS 4.01 History History: CR 01-122: cr. Register February 2002 No. 554, eff 3-1-02.

DFI-CCS 4.02 DFI-CCS 4.02 Document indexing and other procedures before archiving. When a document is received, the following shall occur:

DFI-CCS 4.02(1) (1) Date and time stamp. The date and time of receipt, to be permanently associated with the record maintained for a UCC document in the UCC information management system, shall be entered at the earliest possible time.

DFI-CCS 4.02(2) (2) Cash management. Transactions necessary to the payment of the filing fee shall be performed.

DFI-CCS 4.02(3) (3) Document review.

DFI-CCS 4.02(3)(a) (a) Filing office determination. The filing office shall determine whether a ground exists to refuse the document under s. DFI-CCS 2.03.