DHS 120.05(2)(2) Timing. All written communications, including documents, reports and information required to be submitted to the department shall be submitted by 1st class registered mail, by delivery in person or in an electronic format specified by the department. The date of submission is the date the written communication is postmarked, the date delivery in person is made, or the date on the electronic communication. DHS 120.05 NoteNote: Send all communications, except the actual payment of assessments under s. DHS 120.04 (4), to the following address: Bureau of Health Information and Policy, P. O. Box 2659, Madison, WI 53701-2659, or deliver them to Room 372, 1 West Wilson Street, Madison, Wisconsin. DHS 120.06(1)(a)(a) “Contractor” means a person under contract to the department to collect, process, analyze or store data for any of the purposes of this chapter. DHS 120.06(1)(b)(b) “Major purchaser, payer or provider of health care services” means any of the following: DHS 120.06(1)(b)1.1. A person, a trust, a multiple employer trust, a multiple employer welfare association, an employee benefit plan administrator or a labor organization that purchases health benefits, which provides health care benefits or services for more than 500 of its full-time equivalent employees, or members in the case of a labor organization, either through an insurer or by means of a self-funded program of benefits. DHS 120.06(1)(b)2.2. An insurer that writes accident and health insurance and is among the 20 leading insurers for either group or individual accident and health insurance, as specified in the market shares table of the most recent annual Wisconsin insurance report of the state commissioner of insurance. “Major purchaser, payer or provider of health care services” does not include an insurer that writes only disability income insurance. DHS 120.06(1)(b)3.3. A trust, a multiple employer trust, a multiple employer welfare association or an employee benefit plan administrator, including an insurer, that administers health benefits for more than 29,000 individuals. DHS 120.06(1)(b)4.4. A person that provides health care services and has 100 or more full-time equivalent employees. DHS 120.06(2)(2) Eligible contractors. If the department designates a contractor for the provision of data processing services for this chapter, including the collection, analysis and dissemination of health care information, the contractor may not be one of the following types of public or private organizations: DHS 120.06(2)(a)(a) A major purchaser, payer or provider of health care services in this state. DHS 120.06(2)(c)(c) A subsidiary or affiliate of an organization in par. (a) in which a controlling interest is held and may be exercised by that organization either independently or in concert with any other organization in par. (a). DHS 120.06(3)(3) Confidentiality. The department may grant the contractor authority to examine confidential materials and perform other specified functions. The contractor shall comply with all confidentiality requirements established under this chapter. The release of confidential information by the contractor without the department’s written consent shall constitute grounds for the department to terminate the contract and subjects the contractor to all pertinent penalties and liabilities described in this chapter. DHS 120.06 HistoryHistory: Cr. Register, December, 2000, No. 540, eff. 1-1-01. DHS 120.07(1)(1) General. The department shall conduct throughout the state a series of training sessions for data submitters to explain its policies and procedures and to provide assistance in implementing the requirements of ch. 153, Stats., and this chapter. DHS 120.07(2)(2) Data submission training associated with ss. DHS 120.12 (5), (5m) and (6), 120.13 and 120.14 (1). DHS 120.07(2)(a)(a) The department shall sponsor data submission training each time the department establishes a major change in the data submission process. DHS 120.07(2)(b)(b) Each data submitting entity shall authorize appropriate staff to attend the department’s data submission training. DHS 120.07(2)(c)(c) If a data submitting entity replaces its department-trained data submission designee, the data submitting entity shall either transfer the knowledge required to submit data to another designee or make arrangements with the department for the replacement designee to obtain department training. DHS 120.08DHS 120.08 Reporting status changes required. A facility shall report to the department any of the following within 45 days after the event occurs: