DOC 346.04(3) (3) Prior to submitting the operational plan to the department for approval under s. 938.22 (2) (a), Stats., the superintendent shall distribute the plan for review and comment to the sheriff, juvenile court judge, chief intake worker, social or human services director, and the director of the county department of community programs appointed under s. 51.42 (4), Stats.

DOC 346.04 History History: CR 09-039: cr. Register October 2010 No. 658, eff. 11-1-10.

DOC 346.05 DOC 346.05 Annual meeting.

DOC 346.05(1) (1) The superintendent shall conduct a meeting at least annually to discuss and review the operation of the facility and other juvenile justice issues. The superintendent shall invite the sheriff, juvenile court judge, chief intake worker, social or human services director, and the director of the county department of community programs appointed under s. 51.42 (4), Stats., and any other appropriate persons.

DOC 346.05(2) (2) The superintendent shall maintain a record of the proceedings of the meeting under sub. (1) for review by the department.

DOC 346.05 History History: CR 09-039: cr. Register October 2010 No. 658, eff. 11-1-10.

DOC 346.06 DOC 346.06 Records and reporting.

DOC 346.06(1) (1) The superintendent shall maintain a facility register which shall include identifying information for all juveniles, including name, age, gender, race, name of parents or guardian, alleged offense, detaining authority, time and date of admission, authority for admission, date and time of release, and destination of the juvenile after release.

DOC 346.06(2) (2) The facility shall maintain records of the date, time and circumstances of all of the following events involving juveniles:

DOC 346.06(2)(a) (a) Death, attempted suicide which requires emergency medical care or hospitalization, or physical injury.

DOC 346.06(2)(b) (b) Escape or attempted escape.

DOC 346.06(2)(c) (c) Significant damage to the facility.

DOC 346.06(2)(d) (d) A daily record of each juvenile’s behavior, medical history, disciplinary actions, visitations, room assignment, care requirements and other special conditions.

DOC 346.06(3) (3) Records shall be maintained in a confidential manner as follows:

DOC 346.06(3)(a) (a) Records shall be secured in locked desks or filing or storage cabinets.

DOC 346.06(3)(b) (b) Records shall be maintained and stored separately from records of persons 18 or older.

DOC 346.06(3)(c) (c) No person except those authorized through a court order or authorized facility or department personnel may have access to information in the records or be permitted to inspect the records.

DOC 346.06(3)(d) (d) Whenever a person is allowed access to a juvenile’s file, a notation which includes the person’s name, date of access and authorization for access shall be made in the file.

DOC 346.06(4) (4) The superintendent shall notify the department’s regional detention facilities specialist within 24 hours excluding weekends and holidays, after any of the following occurs:

DOC 346.06(4)(a) (a) The death of a juvenile.

DOC 346.06(4)(b) (b) The provision of medical treatment to a juvenile for a life-threatening injury or the admission of a juvenile to a hospital, not including an emergency room admission or admission for detention and evaluation under ch. 51, Stats.

DOC 346.06(4)(c) (c) The escape of a juvenile.

DOC 346.06(4)(d) (d) Any significant damage to the facility.

DOC 346.06(4)(e) (e) Any change in the superintendence of the facility.

DOC 346.06(5) (5) The superintendent shall give the department at least 30 days notice of any intention to terminate the operation of the facility.

DOC 346.06(6) (6) The superintendent shall promptly furnish to the department all requested information.

DOC 346.06 History History: CR 09-039: cr. Register October 2010 No. 658, eff. 11-1-10.

DOC 346.07 DOC 346.07 Variances.

DOC 346.07(1) (1) The department may grant a variance to a provision of this chapter, except that no variance may be granted to the provisions of ss. DOC 346.14 (1) and (3) and 346.15 (3) (a) and (d).