NR 47.958 NR 47.958 Reimbursements.

NR 47.958(1) (1) Claim submittal. Only eligible applicants that have entered into a signed grant agreement with the department for funding under this subchapter may apply for reimbursement of urban forest damage costs. Eligible applicants shall do all of the following:

NR 47.958(1)(a) (a) Make claims on forms provided by the department.

NR 47.958 Note Note: Reimbursement claim forms are available upon request from the Department of Natural Resources, Division of Forestry, 101 S. Webster Street, P.O. Box 7921, Madison, WI 53707-7921, [e-mail]. Completed forms and supporting documentation shall be mailed to the same address. Forms may also be found on the Wisconsin Department of Natural Resources webpage at: http://dnr.wi.gov/topic/UrbanForests/grants/.

NR 47.958(1)(b) (b) Submit proofs of payment with reimbursement claims. Proofs of payment may include copies of canceled checks, copies of checks and bank statements and credit card receipts and credit card statements.

NR 47.958(1)(c) (c) Specify all of the following if the applicant seeks reimbursement of employee salaries or fringe benefits, or independent contractor fees.

NR 47.958(1)(c)1. 1. The position number of the employee, or the contract number of the independent contractor.

NR 47.958(1)(c)2. 2. The total amount of salaries and fringe benefits, or the total amount of contractor fees, for which the applicant seeks reimbursement.

NR 47.958(1)(d) (d) Submit proof of cost-containment efforts.

NR 47.958 Note Note: So that applicants may better comply with state procurement and cost-containment requirements, the department makes available the document titled Procurement Guide for Local Governments Receiving Grants. The document is available from the department upon request by writing to: Department of Natural Resources, Division of Forestry, 101 S. Webster Street, P.O. Box 7921, Madison, WI 53707-7921, [e-mail], or on-line at: http://dnr.wi.gov/aid/documents/procurementguide.pdf.

NR 47.958(1)(e) (e) Request reimbursement only for eligible costs identified in s. NR 47.955.

NR 47.958(1)(f) (f) Comply with generally accepted accounting principles and practices.

NR 47.958(1)(g) (g) Substantiate, with proofs of payment, any advance payment earlier provided by the department.

NR 47.958(1)(h) (h) Submit final reimbursement claims postmarked within 60 days of the end of the grant agreement.

NR 47.958(2) (2) Disbursement. The department shall disburse payments under this subchapter following review of final reimbursement claims submitted by applicants. The department shall compare reimbursement claims with the applicant grant agreement. The department shall offset the amount of a final reimbursement by any portion of an advance that the applicant cannot substantiate with proofs of payment and by other sources of funding that the applicant has received for damages in the same storm event as described in s. NR 47.957 (2).

NR 47.958(3) (3) Repayment of advance. If the department finds that proofs of payment are insufficient to substantiate the full amount of an advance, the department shall notify the applicant in writing and request additional documentation. The applicant shall respond to the request for additional information within 30 days of receiving written notice from the department. If the applicant cannot substantiate the full amount of an advance, then the applicant shall return the unsubstantiated balance of the advance to the department within 30 days of receipt of the department’s request.

NR 47.958 History History: CR 08-062: cr. Register May 2009 No. 641, eff. 6-1-09.

NR 47.959 NR 47.959 Audit and records retention.

NR 47.959(1) (1) Audit. If eligible costs are subsequently reimbursed by sources other than the department after the department has issued payment under this subchapter, the applicant shall refund to the department the amount of those costs. If the department, applicant or applicant’s auditor determines that both the department and another source paid an eligible cost, the applicant shall refund the questioned cost to the department. The department shall deposit any refund back into the urban forestry grant fund appropriation.

NR 47.959(2) (2) Records retention. The applicant shall retain all receipts, records and supporting documentation associated with each grant award for a period of 3 years after final payment date. The applicant shall make these documents available for review by the department upon request.

NR 47.959 History History: CR 08-062: cr. Register May 2009 No. 641, eff. 6-1-09.

subch. XIII of ch. NR 47 Subchapter XIII — Weed Management Area Private Forest Grant Program

NR 47.960 NR 47.960 Purpose and scope. The purpose of this subchapter is to establish procedures and standards for the administration of the private forest landowner grant program for weed management areas as authorized under s. 26.38 (2m) (a), Stats., and to distribute other available state and federal funds through grants for the purpose of encouraging private forest landowners and weed management groups to control invasive plant species on nonindustrial private forest land in weed management areas in a manner that benefits the state’s forest and related resources and the people of the state.

NR 47.960 History History: CR 12-029: cr. Register June 2013 No. 690, eff. 7-1-13.

NR 47.961 NR 47.961 Applicability. This subchapter is applicable to weed management groups applying for or receiving grants under this subchapter.

NR 47.961 History History: CR 12-029: cr. Register June 2013 No. 690, eff. 7-1-13.

NR 47.962 NR 47.962 Definitions. In addition to definitions in s. NR 47.002, the following definitions apply to this subchapter:

NR 47.962(1) (1) “Invasive plant species” means a plant that is an invasive species.

NR 47.962(2) (2) “Invasive species” has the meaning given in s. NR 40.02 (24).